ARCHIVES 2015: Full Schedule

8:45am EDT

Pre-conference Bundles

Register for both Digital Forensics for Archivists: Fundamentals and Digital Forensics for Archivists: Advanced and save!

SAA Member $455 / $515
Employees of Member Institutions $485 / $545
Nonmember $515 / $575

Register for either Fundamentals of Project Management for Archivists, Towards Financial Sustainability in Archives, and/or Advanced Project Management for Archivists and save!

Any two courses:
SAA Member $279 / $339
Employees of Member Institutions $309 / $369
Nonmember $339 / $399

All three courses:
SAA Member $359 / $419
Employees of Member Institutions $389 / $449
Nonmember $419 / $479

Please call the SAA Service Center to register for bundled courses: Toll-free within the US: 866-722-7858 or 312-606-0722.

Sunday August 16, 2015 8:45am - Tuesday August 18, 2015 5:00pm EDT
Off site

Preconference, Bundle, DAS, Off Site

9:00am EDT

In Case of Emergency

In case of emergency,

1. Dial 911 immediately.
Provide the location of the emergency (for example, "Exhibit Level" or "Ballroom Level," "outside of Room 20," etc.).

2. Then call 216-928-1601.
Or locate the nearest security guard so that Convention Center Security can properly direct first responders and paramedics to the location.

Sunday August 16, 2015 9:00am - 5:00pm EDT
TBA Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

9:00am EDT

Archives: Principles and Practices #1608 (Day 1 of 2)

Limited Capacity seats available

Course Fees: Advance / Regular

SAA Members: $289 / $349
Employees of SAA Member Institutions: $329 / $389
Nonmembers: $379 / $429

Course Description (2 days, 1.5 CEUs, 10 ARCs)

Although they have much in common with librarians, records managers, and museum staff, archivists must use different practices to protect the integrity of historical records. A strong archives program puts into practice long-standing archival principles. What are those principles and how do you implement them? This workshop provides an overview of basic archival functions, including appraisal and accessioning, arrangement and description, preservation, and reference.

In this workshop you’ll:

Learn archives and historical records terminology and get an overview of the body of knowledge needed, ethical responsibilities, and resources for continuing professional development;

Discover the principles of archival organization and functions: provenance, respect de fonds, and original order;

Find out about core policy statements, professional standards, and best practices, and learn how to evaluate your current program and determine needed improvements;

Develop the knowledge base needed to make choices for balancing access to and preservation of historical records and holdings; and

Gain a greater understanding of the role of the archives in fulfilling the mission of the institution.

Who should attend? Librarians, records managers, museum staff, and administrators who have responsibility for archival records but little or no archives training.

Attendance is limited to 35.

Speakers

Pam Hackbart-Dean

Director, Special Collections Research Center, Southern Illinois University Carbondale

Pam Hackbart-Dean is currently the director of the Special Collections Research Center at Southern Illinois University Carbondale. She has been a processing archivist and manager of special collections and archives for 30+ years.

Anne Ostendarp

Multimedia Archivist, Knights of Columbus

Anne Ostendarp is Consulting and Project Archivist. Her career in archives started in 1983 as an archives assistant. She has served as archivist in research and college library special collections settings at Dartmouth College (1992-2002), University of Connecticut (1987-1991), and... Read More →

Sunday August 16, 2015 9:00am - 5:00pm EDT
Van Aken Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

Preconference, Off Site

9:00am EDT

Digital Forensics for Archivists: Fundamentals (NEW!) #1610 [DAS] [This course is FULL]

Limited Capacity seats available

This course is now full.
Course Fees: Advance / Regular*

SAA Member $215 / $275
Employees of Member Institutions $245 / $305
Nonmember $275 / $335

*Register for both Digital Forensics for Archivists: Fundamentals and Digital Forensics for Archivists: Advanced and save!

SAA Member $455 / $515
Employees of Member Institutions $485 / $545
Nonmember $515 / $575

Course Description (1 day, .75 CEUs, 1 DAS, 5 ARCs) | You must bring a laptop to participate successfully in this course.

The field of digital forensics often evokes images of prime-time television crime dramas. But what is it, and how can you put digital forensics tools and processes to use in your home institution?

Archivists are more likely than ever to be confronted with collections containing removable storage media (e.g., floppy disks, hard drives, thumb drives, memory sticks, CDs). These media provide limited accessibility, and may endanger the electronic records housed within due to obsolescence and loss over time. Caring for these records requires archivists to extract whatever useful information resides on the medium while avoiding the accidental alteration of data or metadata.

Upon completion of this course you’ll be able to:

Demonstrate an understanding of the principles, tools, and technologies behind the practical field of digital forensics;

Explore how digital forensics tools and techniques can apply to an archival setting; and

Consider a range of digital forensics toolsand use some of them to create disk images and analyze their content for different types of information.

In addition, you’ll explore the layers of hardware and software that allow bitstreams on digital media to be read as files, the roles and relationships of these layers, and tools and techniques for ensuring the completeness and evidential value of data.

Who should attend? Archivists, manuscript curators, librarians, and others who are responsible for acquiring or transferring collections of digital materials, particularly those that are received on removable media.

Knowledge assumed for this course: Participants are expected to have basic knowledge of archival practice, computers, and digital records management.

This course is designed specifically as a precursor to and prerequisite for the two-day Tools and Services DAS course Digital Forensics for Archivists: Advanced.

This course, one of the Foundational Courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program, builds on others, including Basic Electronic Records, Thinking Digital, and Standards for Digital Archives. If you intend to pursue the Certificate, you'll need to pass the examination for this course. Please follow Option 1 to access exam information.

The DAS Core Competencies addressed in this course are:

#1: Understand the nature of records in electronic form, including the functions of various storage media, the nature of system dependence, and the effect on integrity of records over time.
#3: Formulate strategies and tactics for appraising, describing, managing, organizing, and preserving digital archives.
#6: Curate, store, and retrieve original masters and access copies of digital archives.

Attendance is limited to 25.

Sunday August 16, 2015 9:00am - 5:00pm EDT
Junod Learning Space Western Reserve Historical Society, 10825 East Boulevard, Cleveland OH, 44105

Preconference, Bundle, DAS, NEW, Off Site

9:00am EDT

Fundamentals of Project Management for Archivists (Revised!) #1607

Limited Capacity seats available

Course Fees: Advance / Regular*

SAA Members: $189 / $249
Employees of SAA Member Institutions: $219 / $279
Nonmembers: $249 / $299

*Register for either Fundamentals of Project Management for Archivists, Towards Financial Sustainability in Archives, and/or Advanced Project Management for Archivists and save!

Any two courses:
SAA Member $279 / $339
Employees of Member Institutions $309 / $369
Nonmember $339 / $399

All three courses:
SAA Member $359 / $419
Employees of Member Institutions $389 / $449
Nonmember $419 / $479

Course Description (1 day, .75 CEUs, 5 ARCs)

You’re involved in a variety of projects every day, from small (such as developing a new procedures manual) to large (such as digitizing a collection). But because project management methodologies aren’t automatically included in formal educationor many archival education programsyou may not have acquired the basic knowledge and tools necessary for managing successful projects. Here’s your chance!

Upon completion of this course you'll be able to:

Describe the project life cycle from initiation to completion;

Utilize effective project management tools and techniques;

Evaluate project outcomes and disseminate project information; and

Demonstrate how positive personnel management adds to a successful project.

Who should attend? This is an introductory workshop that can also be taken as a refresher course on project management. Project team members who want to become more active in and achieve a better understanding of the workings of their own projects also are welcome.

Knowledge assumed for this course: A basic understanding of archives.

Attendance is limited to 35.

Speakers

Rosemary Pleva Flynn

Principal Librarian & Archivist; Library & Information Services Team Lead, University of North Dakota

Rosemary Flynn is the Principal Librarian & Archivist as well as the Library & Information Services Team Lead at the Energy & Environmental Research Center at the University of North Dakota. She is an active member of SAA and currently chairs the Dictionary Working Group.

Sunday August 16, 2015 9:00am - 5:00pm EDT
Severance Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

Preconference, Bundle, Off Site

9:00am EDT

Architectural Records: Managing Design and Construction Records #1609 (Day 1 of 2)

Limited Capacity seats available

Please Note: This course takes place off site.

Course Fees: Advance / Regular

SAA Member: $289 / $349
Employees of Member Institutions: $329 / $389
Nonmember: $379 / $429

Course Description (2 days, 1.5 CEUs, 10 ARCs)

Architectural design and construction records are valuable sources for understanding and preserving the built and designed environment. Because they document a complicated work process that includes numerous creators and results in voluminous mixed, oversized, often fragile materials and fugitive media, implementing the basic archival functions of appraisal, arrangement, description, preservation, and reference can present a formidable task.

In this two-day workshop, you’ll learn how to appraise, preserve, and provide access to design and construction records. On the first day we’ll cover the process of design, legal issues, appraisal, types of records, arrangement, and description, including MPLP approaches; on the second day we’ll focus on media and support identification, preservation, reformatting, electronic records, reference, and patron use. Taking into consideration the diverse requirements of different types of repositories, as well as the reality of limited space and budgets, this workshop will present best practices as well as practical solutions.

Upon completion of this workshop you’ll be able to:

Describe the process of design and the records created and how this knowledge affects the appraisal, arrangement, and description of this material;

Recognize the special legal issues created by design and construction records;

Identify content and intent of design and construction drawings;

Develop methodologies for appraisal, arrangement, and description appropriate for a range of repositories;

Find specific media and supports used for design and construction drawings;

Assess common types of deterioration, various options for holdings maintenance, and when to refer problems to professional conservators;

Name options for housing design and construction drawings and identify those that may be most appropriate for your institution and budget;

Make informed decisions for reformatting design and construction records for access and preservation;

List the issues with appraising and preserving computer-aided design and BIM records; and

Address specialized handling, reproduction, and use needs when providing reference and access for this material.

Who should attend? Archivists, special collections librarians, and museum curators.

Knowledge assumed for this course: Archival practice and professional standards.

Attendance is limited to 35.

Speakers

Waverly Lowell

Curator, University of California, Berkeley

As Curator of the Environmental Design Archives, I've developed a standard series system to facilitate processing large collections, worked with a magical method to make large slide collections readily and remotely accessible and promotes user driven digitization, and used Omeka... Read More →

Tawny Ryan Nelb

President, Nelb Archival Consulting, Inc.

Tawny Ryan Nelb has a BA in American Studies and an MA in American History. After work for the Hoover Presidential Library and ten years with the Yale Manuscript and Archives Department, she became an independent archival consultant and historian in 1986. She has published over 30... Read More →

Sunday August 16, 2015 9:00am - Monday August 17, 2015 5:00pm EDT
Mowry Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

Preconference, Off Site

9:00am EDT

In Case of Emergency

Monday August 17, 2015 9:00am - 5:00pm EDT
TBA Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

9:00am EDT

WiFi Information

Wifi Information for Convention Center

Username: SAA2015

Password: ARCHIVES2015 (case sensitive)

Monday August 17, 2015 9:00am - 5:00pm EDT
TBA Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

9:00am EDT

Architectural Records: Managing Design and Construction Records #1609 (Day 2 of 2)

Limited Capacity seats available

Describe the process of design and the records created and how this knowledge affects the appraisal, arrangement, and description of this material;

Recognize the special legal issues created by design and construction records;

Identify content and intent of design and construction drawings;

Develop methodologies for appraisal, arrangement, and description appropriate for a range of repositories;

Find specific media and supports used for design and construction drawings;

Assess common types of deterioration, various options for holdings maintenance, and when to refer problems to professional conservators;

Name options for housing design and construction drawings and identify those that may be most appropriate for your institution and budget;

Make informed decisions for reformatting design and construction records for access and preservation;

List the issues with appraising and preserving computer-aided design and BIM records; and

Address specialized handling, reproduction, and use needs when providing reference and access for this material.

Speakers

Waverly Lowell

Curator, University of California, Berkeley

Tawny Ryan Nelb

President, Nelb Archival Consulting, Inc.

Monday August 17, 2015 9:00am - 5:00pm EDT
Mowry Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

Preconference, Off Site

9:00am EDT

Archives: Principles and Practices #1608 (Day 2 of 2)

Limited Capacity seats available

Learn archives and historical records terminology and get an overview of the body of knowledge needed, ethical responsibilities, and resources for continuing professional development;

Discover the principles of archival organization and functions: provenance, respect de fonds, and original order;

Find out about core policy statements, professional standards, and best practices, and learn how to evaluate your current program and determine needed improvements;

Develop the knowledge base needed to make choices for balancing access to and preservation of historical records and holdings; and

Gain a greater understanding of the role of the archives in fulfilling the mission of the institution.

Speakers

Pam Hackbart-Dean

Director, Special Collections Research Center, Southern Illinois University Carbondale

Anne Ostendarp

Multimedia Archivist, Knights of Columbus

Monday August 17, 2015 9:00am - 5:00pm EDT
Van Aken Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

Preconference, Off Site

9:00am EDT

Digital Forensics for Archivists: Advanced (Revised!) #1611 (Day 1 of 2) [DAS] [This course is FULL]

Limited Capacity seats available

This course is now full.
Course Fees: Advance / Regular*

SAA Members: $325 / $385
Employees of SAA Member Institutions: $365 / $425
Nonmembers: $425/ $485

*Register for both Digital Forensics for Archivists: Fundamentals and Digital Forensics for Archivists: Advanced and save!

SAA Member $455 / $515
Employees of Member Institutions $485 / $545
Nonmember $515 / $575

Course Description (2 days, 1.5 CEUs, 1 DAS, 10 ARCs) | You must bring a laptop to participate successfully in this course.

Have you learned some of the basics of digital forensics (e.g., creating disk images, generating hashes of files, opening files in hex editors), but now want to know what you should do next? In this course, you’ll learn how to apply a variety of digital forensics methods and tools in order to recover, preserve, and ultimately provide access to born-digital records. We’ll explore a variety of forensic artifacts, generate reports about the contents of disks, extract metadata, and identify patterns that may require filtering or redaction. Strong emphasis will be placed on the use of open-source tools to process, characterize, and provide access to born-digital data.

Upon completion of this course you’ll be able to:

Install and operate the BitCurator environment as a virtual machine within VirtualBox;

Explain and recognize the different types of metadata that are stored in common filesystems;

Identify file types based on magic numbers (file signatures);

Determine potential hardware options for acquisition of data from various types of storage media;

Apply several common Linux commands at the command line and compose basic regular expressions;

Run forensics tools from the command line and manipulate the output;

Evaluate disk image format options based on the needs and priorities of your institution and collections;

Generate BitCurator reports and use bulk_extractor to identify potentially sensitive data;

Extract and interpret EXIF metadata from within digital photographs and other files;

Capture and analyze Windows Registry artifacts using RegRipper;

Determine essential points in your institution’s workflows at which it will be beneficial to incorporate forensics tools and methods;

Make and justify decisions of professional ethics that emerge when caring for born-digital records; and

Recognize available technical strategies for providing access to data acquired from disk images.

Who should attend? This class is intended for archivists, manuscript curators, librarians, and others who are responsible for acquiring or transferring collections of digital materials, particularly those that are received on removable media.

Knowledge assumed for this course: Participants are expected to have taken Digital Forensics: Fundamentals and know how to create disk images, generate and verify cryptographic hashes of files, and examine the contents of a file in a hex editor. You should also understand the reasons for creating disk images and using write blockers, as well as the role and purpose of filesystems, file headers, file signatures, and the Windows Registry. We also assume that you know basic archival practice and have intermediate knowledge of computers and digital records management.

This course builds on others in the Digital Archives Specialist (DAS) Curriculum, including Basic Electronic Records, Thinking Digital, Accessioning and Ingest, and Beginner’s Guide to Metadata.

This course is one of the Tools and Services Courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program. If you intend to pursue the Certificate, you'll need to pass the examination for this course. Please follow Option 1 to access exam information.

The DAS Core Competencies addressed in this course are:
#1. Understand the nature of records in electronic form, including the functions of various storage media, the nature of system dependence, and the effect on integrity of records over time.
#3. Formulate strategies and tactics for appraising, describing, managing, organizing, and preserving digital archives.
#4. Integrate technologies, tools, software, and media within existing functions for appraising, capturing, preserving, and providing access to digital collections.
#6. Curate, store, and retrieve original masters and access copies of digital archives.

Attendance is limited to 35.

Speakers

Cal Lee

Professor, University of North Carolina

Christopher (Cal) Lee is Professor at the School of Information and Library Science at UNC, Chapel Hill. He teaches courses and workshops in archives and records management. He is a Fellow of SAA, and he serves as editor of American Archivist.

Monday August 17, 2015 9:00am - 5:00pm EDT
Junod Learning Space Western Reserve Historical Society, 10825 East Boulevard, Cleveland OH, 44105

Preconference, Bundle, DAS, Off Site

9:00am EDT

Encoded Archival Description [EAD 3] (Updated!) #1616 (Day 1 of 2)

Limited Capacity seats available

Course Fees: Advance / Regular

SAA Members: $325 / $385
Employees of SAA Member Institutions: $365 / $425
Nonmembers: $425 / $485

Course Description (2 days, 1.5 CEUs, 10 ARCs)

Here’s your chance to receive the instruction and hands-on practice you need to deliver your finding aids on the Web in a standardized format. Get acquainted with Extensible Markup Language (XML) and practice with authoring software to create an XML version of a finding aid. This 2-day workshop covers the most up-to-date version of EAD!

Upon completion of this workshop you'll be able to:

Identify the fundamentals of Extensible Markup Language (XML);

Recognize the structure of EAD (the SAA-endorsed standard for archival finding aids);

Mark up a complete finding aid;

Explore implementation strategies; and

Practice encoding your own finding aid using EAD.

Who should attend? Archivists and others who are charged with exploring and/or implementing EAD at their institutions or who want to enhance their rsums.

Knowledge assumed for this course: Arrangement and description practice and familiarity with finding aids.

Attendance is limited to 25.

Speakers

Michael Fox

Minnesota Historical Society, Director Emeritus

Michael Fox is Director Emeritus of the Minnesota Historical Society. A graduate of the University of Wisconsin School of Library and Information Studies, he worked for fourteen years at the Wisconsin Historical Society. He took a position with the Minnesota Historical Society in... Read More →

Kris Kiesling

Director of Archives and Special Collections, Elmer L. Andersen Library, University of Minnesota

Kris Kiesling became Director of Archives Special Collections at the University of Minnesota in 2005. Prior to that appointment, she was Associate Director for Technical and Digital Services at the Harry Ransom Humanities Research Center, at the University of Texas at Austin, and... Read More →

Monday August 17, 2015 9:00am - 5:00pm EDT
Case Western Reserve University Kelvin Smith Library, 11055 Euclid Avenue, Cleveland, OH 44106

Preconference, Off Site

9:00am EDT

Managing Audiovisual Digitization Projects (NEW!) #1615

Limited Capacity seats available

Course Fees: Advance / Regular

SAA Members: $189 / $249
Employees of SAA Member Institutions: $219 / $279
Nonmembers: $249 / $299

Course Description (1 day, .75 CEUs, 5 ARCs)

Audiovisual media are found in most archival repositories and present numerous preservation, access, and technical challenges. Recent studies show that between degradation and equipment obsolescence, most media will be unable to be preserved in another 10-15 years. Through lecture, writing exercises, and hands-on activities, participants will learn how to plan and implement the digitization and preservation of audiovisual materials.

Upon completion of this workshop you’ll be able to:

Implement a survey of holdings for audiovisual media and prioritize for digitization;

Recognize a/v digitization standards and identify resources to follow standards as they develop;

Create and implement a plan for digitization projects; and

Identify digitization funding sources.

Who should attend? Archivists, librarians, and museum professionals.

Knowledge assumed for this course: A basic understanding of physical audio and video formats and general knowledge of the outcomes of digitization projects for any format. Knowledge of basic archival and preservation theory and practice.

Attendance is limited to 35.

Speakers

George Blood

Owner, George Blood LP

George Blood graduated from the University of Chicago (1983) with a Bachelor of Arts in Music Theory. • The only student of pianist Marc-André Hamelin. • Recorded over 4,000 live events since 1982 • Recording Engineer for The Philadelphia Orchestra for 21 years • Recorded... Read More →

Robin C Pike

Manager, Digital Conversion and Media Reformatting, University of Maryland

Robin Pike is the Manager, Digital Conversion and Media Reformatting at the University of Maryland managing digitization operations across seven College Park Libraries. She has been Co-PI of an NEH National Digital Newspaper Program grant for three phases and other grants funded by... Read More →

Joshua Ranger

Senior Consultant, AVPS

Joshua (M.) Ranger is a Senior Consultant with AVPreserve where he leads Collection Assessment and Inventory projects, specializing in data analysis and communication in support of planning, advocacy, collection management, and resource development. Recent projects have focused on... Read More →

Monday August 17, 2015 9:00am - 5:00pm EDT
Digital Public Library, Room 341 Cleveland Public Library, 325 Superior Ave., N.E., Cleveland, OH 44114

Preconference, NEW, Off Site

9:00am EDT

PREMIS Tutorial (Updated!) #1613 [DAS]

Limited Capacity seats available

Course Fees: Advance / Regular

SAA Members: $205 / $265
Employees of SAA Member Institutions: $235 / $295
Nonmembers: $265 / $325

Course Description (1 day, .75 CEUs, 1 DAS, 5 ARCs) | You must bring a laptop to participate successfully in this course.

The PREMIS Data Dictionary for Preservation Metadata provides a key piece of infrastructure for digital preservation activities and plays a vital role in enabling the effective management, discovery, and re-usability of digital information. Preservation metadata provide provenance information, document preservation activity, identify technical features, and aid in verifying the authenticity of digital objects. PREMIS is a core set of metadata elements recommended for use in all preservation repositories, regardless of the type of materials archived, the type of institution, and the preservation strategies employed.

You’ll get an introduction to PREMIS and its data model, a walk-through of the Data Dictionary, examples of PREMIS metadata in real situations, and implementation considerationsparticularly using PREMIS in XML with the Metadata Encoding and Transmission Standard (METS). You’ll also explore strategies for using controlled vocabularies with PREMIS semantic units. There will be examples of PREMIS usage and time for questions and answers.

Upon completion of this course you’ll be able to:

Define the need for preservation metadata for long-term preservation of digital objects;

Describe the PREMIS Data Model and how it applies to management of digital objects;

Identify the semantic units in the PREMIS Data Dictionary and how they apply to different categories of digital assets;

Consider issues that an institution might encounter in its collection and management of preservation metadata; and

Highlight a number of use cases, which will assist you in planning your use of preservation metadata.

Who should attend? Practitioners who are involved in implementing and managing preservation systems in various kinds of repositories, including archives, government agencies, libraries, museums, and other types of cultural heritage institutions.

Knowledge assumed for this course: Participants are expected to have some involvement in and knowledge of digital preservation as well as some familiarity with XML and METS.

This course is one of the Tools and Services Courses of the Digital Archives Specialist (DAS) Curriculum and Certificate Program. If you intend to pursue the Certificate, you’ll need to pass the examination for this course. Please follow Option 1 to access exam information.

The DAS Core Competencies addressed in this course are:

#1: Understand the nature of records in electronic form, including the functions of various storage media, the nature of system dependence, and the effect on integrity of records over time.
#2: Communicate and define requirements, roles, and responsibilities related to digital archives to a variety of partners and audiences.
#3: Formulate strategies and tactics for appraising, describing, managing, organizing, and preserving digital archives.
#4: Integrate technologies, tools, software, and media within existing functions for appraising, capturing, preserving, and providing access to digital collections.
#5: Plan for the integration of new tools or successive generations of emerging technologies, software, and media.
#6: Curate, store, and retrieve original masters and access copies of digital archives.

Attendance is limited to 35.

Speakers

Rebecca Guenther

Consultant, Rebecca Guenther Consulting

I spent 35 years in national libraries, primarily working on library technology standards related to digital libraries. Most of my professional life was spent at the Library of Congress developing national and international standards related to metadata. I live in New York and consult... Read More →

Monday August 17, 2015 9:00am - 5:00pm EDT
Bush Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

Preconference, DAS, Off Site

9:00am EDT

Privacy and Confidentiality Issues in Digital Archives #1614 [DAS] [This course is FULL]

Limited Capacity seats available

This course is now full.

Course Fees: Advance / Regular

SAA Members: $205 / $265
Employees of SAA Member Institutions: $235 / $295
Nonmembers: $265 / $325

Course Description (1 day, .75 CEUs, 1 DAS, 5 ARCs)

This course covers privacy and confidentiality legal issues specific to archives of digital material. You'll examine the intersection of (and tension between) privacy/confidentiality, free speech, and freedom to research/write and focus on how electronic records and the digital realm have altered the scene. You’ll look at privacy and confidentiality issues in the context of third-party rights, donors, such special situations as medical and education records, national security legislation, and the overriding impact of the digital world. Through case studies, you’ll examine specific situations pertinent to the work of archivists.

Although participants should be familiar with basic concepts of privacy and confidentiality, a brief review of the development of these concepts will be provided to ground the discussion. The focus of the day will be on how to think through and identify options for resolving the most commonly encountered privacy and confidentiality legal issues around electronic records.

Upon completion of this course you'll be able to:

Recognize and discuss common legal issues relating to privacy and confidentiality issues in general, and for digital archives in particular;

Interpret these issues from an archivist’s perspective;

Realize when ingested records pose possible privacy and confidentiality legal issues;

Identify, employ, analyze, and compare the ramifications of a variety of legal steps that you might take to prevent or address one of the legal issues; and

Communicate and work more effectively with your legal counsel and administration.

Who should attend? Archivists and others who need to address privacy and confidentiality legal issues relating to the digital archives of their institutions.

Knowledge assumed for this course: You should have intermediate to advanced knowledge of archival practices and basic knowledge of general privacy and confidentiality concerns and their effect on archives, including an understanding of how archivists typically address such concerns.

This course, one of the Tactical and Strategic Courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program, builds on others, including Basic Electronic Records . If you intend to pursue the Certificate, you'll need to pass the examination for this course. Please follow Option 1 to access exam information.

The DAS Core Competencies addressed in this course are:
#2: Communicate and define requirements, roles, and responsibilities related to digital archives to a variety of partners and audiences.

Attendance is limited to 35.

Speakers

Heather Briston

University Archivist, University of California Los Angeles

Heather Briston is the University Archivist for UCLA. Previously, she was the Head of Public Services for UCLA Library Special Collections, the Corrigan Solari University Historian and Archivist at the University of Oregon from 2001-2011, and also an archivist at the University of... Read More →

Monday August 17, 2015 9:00am - 5:00pm EDT
Stokes Building, Room 218 Cleveland Public Library, 525 Superior Ave., N.E., Cleveland, OH 44114

Preconference, DAS, Off Site

9:00am EDT

Towards Financial Sustainability in Archives (NEW!) #1612 ------- [CANCELLED]

Course Fees: Advance / Regular*

SAA Members: $189 / $249
Employees of SAA Member Institutions: $219 / $279
Nonmembers: $249 / $299

*Register for either Fundamentals of Project Management for Archivists, Towards Financial Sustainability in Archives, and/or Advanced Project Management for Archivists and save!

Any two courses:
SAA Member $279 / $339
Employees of Member Institutions $309 / $369
Nonmember $339 / $399

All three courses:
SAA Member $359 / $419
Employees of Member Institutions $389 / $449
Nonmember $419 / $479

Course Description (1 day, .75 CEUs, 5 ARCs)

Sustainable organizations have a business model that allows the necessary time and resources to meet their mission. Archives and other cultural organizations must work to develop operating models to become sustainableeven when in the midst of an economic downturn.

This workshop will challenge you to think (perhaps for the first time!) about your organization as a business. We’ll introduce you to several tools, including graphical methods for evaluating institutional performance and economic impact analysis. These tools, along with guidance on how to ask difficult questions and how to approach tough decisions, will help you develop a strategic plan for your organization as you work toward financial sustainability.

Upon completion of this course you'll be able to:

Describe the foundations of a sustainable organization;

Demonstrate graphical methods for evaluating performance;

Define basics of economic impact analysis;

Discuss surveys, statistics, and questions that can help you think strategically; and

Discover how the tools can be utilized to put together a financially sustainable model.

Who should attend? New and experienced archivists in managerial, developmental, or outreach roles.

Knowledge assumed for this course: The instructors assume that participants have basic knowledge of the business operations of archives.

Attendance is limited to 40.

Speakers

Rosemary Pleva Flynn

Wifi Information for Convention Center

Username: SAA2015

Password: ARCHIVES2015 (case sensitive)

Tuesday August 18, 2015 8:00am - 11:30pm EDT
TBA Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

8:30am EDT

Tour of Military Sites in Northeast Ohio

Join SAA’s Military Archives Roundtable on a tour of military sites in northeast Ohio. Stops include Cleveland’s Soldiers’ and Sailors’ Monument, Johnson’s Island Civil War Cemetery in nearby Sandusky Bay, and War of 1812 sites. This free bus tour is open to all SAA members. Registration is limited to 50 people. Add your name to the list by emailing Mike Miller at joseph.m.miller1@usmc.mil.

Tuesday August 18, 2015 8:30am - 5:00pm EDT
Off site

Tours and Service Projects, Off Site

9:00am EDT

Research Forum: Welcome and Logistics

Speakers

Helen Tibbo

Alumni Distinguished Professor, University of North Carolina, Chapel Hill

Dr. Helen R. Tibbo is an Alumni Distinguished Professor at the School of Information and Library Science (SILS) at the University of North Carolina at Chapel Hill (UNC-CH), and teaches in the areas of archives and records management, digital preservation and access, appraisal, trustworthy... Read More →

Tuesday August 18, 2015 9:00am - 9:10am EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum

9:00am EDT

Repository Tour: Kent State University 45th Anniversary Tour

Limited Capacity seats available

You must register directly with the contact person by July 31st to attend this tour. Capacity is limited.

For reservations and information, contact:
Cara Gilgenbach, Head of Special Collections and Archives at 330-672-1677 or email cgilgenb@kent.edu. We request that all registrations be made no later than July 31.

Kent State University 45th Anniversary Tour

Kent State University was placed into the international spotlight on May 4, 1970, after thirteen students were shot by members of the Ohio National Guard at a student demonstration. Four students were killed and nine others were wounded, including one who was permanently paralyzed from his injury. This tour will allow participants to learn about this transformative chapter of American history and its aftermath by viewing engaging exhibitions about these events and participating in a guided walking tour of the site of the shootings, provided by an eyewitness survivor.

Tour Details

8:30 AM: Tour departs from Cleveland to Kent State University

10:00 – 11:30 AM: May 4 Visitors Center and Kent State Shootings Site Tour
The May 4 Visitors Center is a permanent exhibit that tells the story of the Kent State shootings set in the context of the 1960s. An outdoor tour of the site will be provided, rain or shine, so please bring rain gear, if applicable, on the day of the tour. More information: www.kent.edu/may4.

12:00 – 12:45 PM: Kent State University Libraries, Special Collections and Archives
The May 4 Collection, established by the Kent State University Libraries in 1970, includes over 300 cubic feet of primary sources related to the Kent State shootings. The exhibition, The Kent State Shootings & Their Aftermath: Through the Media's Lens will be on display at the time of the tour. More information: www.library.kent.edu/specialcollections

12:45-1:45 PM: Lunch on your own (or with friends)
The Kent State Student Center, located near the University Library, is open and offers a variety of meal options.

2:00 PM: Tour departs from Kent State University to Cleveland

Directions

Not applicable. Kent State University Libraries will provide mini-bus transportation. Advanced registration is required.

Tuesday August 18, 2015 9:00am - 3:00pm EDT
Off site

Tours and Service Projects, Off Site, Tours

9:00am EDT

The 2015 Research Forum "Foundations and Innovations"

Participants’ enthusiastic response to the past eight Research Forums confirms that the full spectrum of research activities—from “pure” research to applied research to innovative practice—is of interest and value to the archives community. If you’re engaged in research…seeking to identify research-based solutions for your institution…willing to participate in the research cycle by serving as a beta site for research trials… or simply interested in what’s happening in research and innovation…then join us for the 9th Annual SAA Research Forum!

Free to conference registrants; $50 / $25 (students) for those not registered for ARCHIVES 2015 (badge required for admission).

Tuesday August 18, 2015 9:00am - 5:00pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum

9:00am EDT

ARL/SAA Mosaic Fellows Leadership Symposium

The 2014-2016 class of ARL/SAA Mosaic Program Fellows participate in a full day of leadership development and conversation. The Mosaic Program is a joint project of the Association of Research Libraries and SAA that is funded by a three-year grant from the Institute of Museum and Library Services.

Tuesday August 18, 2015 9:00am - 5:00pm EDT
Holden Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

Other Group

9:00am EDT

Advanced Project Management for Archivists (NEW!) #1618

Limited Capacity seats available

Course Fees: Advance / Regular*

SAA Members: $189 / $249
Employees of SAA Member Institutions: $219 / $279
Nonmembers: $249 / $299

*Register for either Fundamentals of Project Management for Archivists, Towards Financial Sustainability in Archives, and/or Advanced Project Management for Archivists and save!

Any two courses:
SAA Member $279 / $339
Employees of Member Institutions $309 / $369
Nonmember $339 / $399

All three courses:
SAA Member $359 / $419
Employees of Member Institutions $389 / $449
Nonmember $419 / $479

Course Description (1 day, .75 CEUs, 5 ARCs)

Building on the basic project management skills you learned in Fundamentals of Project Management for Archivists, this workshop delves more deeply into skills you’ll need to manage more complex projects or multiple projects at the same time. Topics include working with partners, risk management, change management, and quality management. You’ll also learn how to develop business case documentation that helps you get buy in from sponsors and stakeholders, kick off your project, and keep it on track. Finally, you’ll learn how to evaluate the project management process and project outcomes to develop a project management methodology that works for you and your institution.

Upon completion of this workshop you'll be able to:

Describe the skills necessary to manage more complex projects;

Apply and share advanced project planning techniques;

Develop business case documentation for your project; and

Develop a project management methodology that you can use over and over again.

Who should attend? This is an advanced project management workshop for those who have taken Fundamentals of Project Management for Archivists or who already have project management experience.

Knowledge assumed for this course: Basic project management skills.

Attendance is limited to 35.

Speakers

Rosemary Pleva Flynn

Principal Librarian & Archivist; Library & Information Services Team Lead, University of North Dakota

Tuesday August 18, 2015 9:00am - 5:00pm EDT
Van Aken Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

Preconference, Bundle, NEW, Off Site

9:00am EDT

Describing Archives: A Content Standard (DACS) [Updated!] #1619

Limited Capacity seats available

Course Fees: Advance / Regular

SAA Members: $189 / $249
Employees of SAA Member Institutions: $219 / $279
Nonmembers: $249 / $299

Course Description (1 day, .75 CEUs, 5 ARCs)

Get an in-depth introduction to the key principles, concepts, and elements of Describing Archives: A Content Standard, the most recent revision of the U.S. standard for describing archival materials and their creators. Learn how to implement and incorporate DACS into workflows for accessioning, arrangement, and description through discussions and hands-on work with a variety of exercises designed to help you identify required elements and create a variety of descriptions. This workshop focuses on application of DACS rules and concepts, which participants can integrate into local repository processes and descriptive outputs.

Upon completion of this course you'll be able to:

Articulate what DACS is (and isn’t), and how its basic principles relate to archival theory and practice;

Distinguish between minimal and value-added descriptions for archival materials and creators;

Apply DACS rules to identify and formulate required elements of archival description; and

Learn how DACS can be applied to the various activities of the archival enterprise.

Who should attend? Anyone whose work includes accessioning, arranging, and describing, or who supervises employees who do that work.

You must bring a print copy of the DACS 2nd Edition OR a laptop and/or tablet to access the publication via the SAA Standards Portal, as your instructor will ask you to follow along or look at parts of this text.

A print version is available for purchase in the SAA Bookstore, and you’ll have the option to purchase the print version during the online registration process.

Knowledge assumed for this course: Fundamentals of arrangement and description of archival records.

Attendance is limited to 35.

Speakers

Gordon Daines

Director and Editor of the Journal of Western Archives; Curator, L. Tom Perry Special Collections, Brigham Young University; Journal of Western Archives

J. Gordon Daines III is the curator of Research and Instruction Services and the Yellowstone collection in the L. Tom Perry Special Collections at Brigham Young University. He also serves as the director and editor of the Journal of Western Archives.

Tuesday August 18, 2015 9:00am - 5:00pm EDT
Digital Public Library, Room 341 Cleveland Public Library, 325 Superior Ave., N.E., Cleveland, OH 44114

Preconference, Off Site

9:00am EDT

Developing Specifications and RFPs #1617 [DAS]

Limited Capacity seats available

Course Fees: Advance / Regular

SAA Members: $205 / $265
Employees of SAA Member Institutions: $235 / $295
Nonmembers: $265 / $325

Course Description(1 day, .75 CEUs; 1 DAS, 5 ARCs)

The development of a fully functional digital archives requires an integrated recordkeeping system that identifies, describes, schedules, and destroys or retains your organization’s born-digital records. Successful recordkeeping systems reflect business processes and applicable federal and state statutes while identifying records with permanent value to be archived. The ideal recordkeeping system interfaces with a digital repository used to curate electronic records and support a wide range of archival processes, including preservation and access. Before purchasing or building a recordkeeping system, you need a clear list of system requirements specific to your organization. From these specifications, you can build a good request for proposal , select a system or vendor, and successfully implement your recordkeeping system.

Upon completion of this course, you'll be able to:

Identify and define systems requirements for an electronic recordkeeping system and/or digital repository;

Develop and distribute a request for information, request for proposal, or request for quotation;

Evaluate and select a recordkeeping system; and

Implement the system.

Who should attend? Archivists, records managers, IT professionals, and administrators who need to define system requirements for an electronic recordkeeping system and/or digital repository and then develop a request for information, proposal, and/or quotation.

Knowledge assumed for this course: Participants must have a working knowledge of archival and records management processes. Knowledge of digital archives and libraries is helpful, but not required.

This course complements other Digital Archives Specialist (DAS) Curriculum courses, such as Thinking Digital; Digital Curation: Fundamentals for Success; Digital Archives and Libraries; Archival Collections Management Systems; and Digital Curation Planning and Sustainable Futures.

This course, one of the Tactical and Strategic Courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program, builds on others, including Basic Electronic Records. If you intend to pursue the Certificate, you'll need to pass the examination for this course. Please follow Option 1 to access exam information.

The DAS Core Competencies addressed in this course are:
#3: Formulate strategies and tactics for appraising, describing, managing, organizing, and preserving digital archives.
#4: Integrate technologies, tools, software, and media within existing functions for appraising, capturing, preserving, and providing access to digital collections.

Attendance is limited to 35.

Speakers

Cynthia Ghering

Director of University Archives and Historical Collections, Michigan State University

Tuesday August 18, 2015 9:00am - 5:00pm EDT
George Bush Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

Preconference, DAS, Off Site

9:00am EDT

Digital Forensics for Archivists: Advanced (Revised!) #1611 (Day 2 of 2) [DAS] [This course is FULL]

Limited Capacity seats available

This course is now full.
Course Fees: Advance / Regular*

SAA Members: $325 / $385
Employees of SAA Member Institutions: $365 / $425
Nonmembers: $425/ $485

Course Description (2 days, 1.5 CEUs, 1 DAS, 10 ARCs) | You must bring a laptop to participate successfully in this course.

Have you learned some of the basics of digital forensics (e.g., creating disk images, generating hashes of files, opening files in hex editors), but now want to know what you should do next? In this course, you’ll learn how to apply a variety of digital forensics methods and tools in order to recover, preserve, and ultimately provide access to born-digital records. We’ll explore a variety of forensic artifacts, generate reports about the contents of disks, extract metadata, and identify patterns that may require filtering or redaction. Strong emphasis will be placed on the use of open-source tools to process, characterize, and provide access to born-digital data.

Upon completion of this course you’ll be able to:

Install and operate the BitCurator environment as a virtual machine within VirtualBox;

Explain and recognize the different types of metadata that are stored in common filesystems;

Identify file types based on magic numbers (file signatures);

Determine potential hardware options for acquisition of data from various types of storage media;

Apply several common Linux commands at the command line and compose basic regular expressions;

Run forensics tools from the command line and manipulate the output;

Evaluate disk image format options based on the needs and priorities of your institution and collections;

Generate BitCurator reports and use bulk_extractor to identify potentially sensitive data;

Extract and interpret EXIF metadata from within digital photographs and other files;

Capture and analyze Windows Registry artifacts using RegRipper;

Determine essential points in your institution’s workflows at which it will be beneficial to incorporate forensics tools and methods;

Make and justify decisions of professional ethics that emerge when caring for born-digital records; and

Recognize available technical strategies for providing access to data acquired from disk images.

Speakers

Cal Lee

Professor, University of North Carolina

Tuesday August 18, 2015 9:00am - 5:00pm EDT
Western Reserve Historical Society 10825 East Boulevard, Cleveland OH, 44105

Preconference, DAS, Off Site

9:00am EDT

Encoded Archival Description [EAD 3] (Updated!) #1616 (Day 2 of 2)

Limited Capacity seats available

Identify the fundamentals of Extensible Markup Language (XML);

Recognize the structure of EAD (the SAA-endorsed standard for archival finding aids);

Mark up a complete finding aid;

Explore implementation strategies; and

Practice encoding your own finding aid using EAD.

Speakers

Michael Fox

Minnesota Historical Society, Director Emeritus

Kris Kiesling

Director of Archives and Special Collections, Elmer L. Andersen Library, University of Minnesota

Tuesday August 18, 2015 9:00am - 5:00pm EDT
Case Western Reserve University Kelvin Smith Library, 11055 Euclid Avenue, Cleveland, OH 44106

Preconference, Off Site

9:00am EDT

Rights and Permissions: Policies for Reproduction and Reuse of Archival Holdings #1620

Limited Capacity seats available

Course Fees: Advance / Regular

SAA Members: $189 / $249
Employees of SAA Member Institutions: $219 / $279
Nonmembers: $249 / $299

Course Description (1 day, .75 CEUs, 5 ARCs)

Making our holdings available for use is fundamental to the archival mission, yet many archives attempt to control further uses in various ways. When is it appropriate for an archives to limit reuse in order to protect its interests?

In this one-day workshop you’ll explore the issues involved in developing an institutional policy on reproduction and reuse of holdings so that you can permit responsible reuse that is consistent with the law, ethical practice, your institution’s financial needs, and its core mission.

Upon completion of this workshop, you’ll be able to:

Articulate reasons for controlling reuse;

Distinguish between copyright issues and other reasons for controlling reuse;

Learn about findings of empirical research into controls on reuse;

Understand the issues to be considered in developing an institutional policy on reproduction and reuse; and

Revise institutional policies as appropriate for particular situations.

Who should attend? Archivists (including managers and administrators) and staff who are responsible for working on and overseeing reproduction and permissions.

Knowledge assumed for this course:A general understanding of copyright as it applies to archival material, such as is offered in SAA’s Copyright: The Archivist and the Law or equivalent.

Attendance is limited to 35.

Speakers

Jean Dryden

University of Maryland

Jean Dryden's expertise in archives and the impact of law on archival practice has been developed over many years of experience as an archivist in the government, education, and non-profit sectors in Canada. Her primary research interest is copyright; her doctoral dissertation (University... Read More →

Tuesday August 18, 2015 9:00am - 5:00pm EDT
Stokes Building, Room 218 Cleveland Public Library, 525 Superior Ave., N.E., Cleveland, OH 44114

Preconference, Off Site

9:00am EDT

OPEN HOUSE: Dittrick Medical History Center, Case Western Reserve University

The Dittrick staff will be on hand to welcome SAA visitors and answer their questions. The museum galleries are designed for self-guided tours, allowing visitors to wander at their leisure. Exhibits offer a look at the history of midwifery and childbirth, diagnostic medicine, the emergence of the germ theory of disease and its acceptance among medical personnel, as well as the impact such changes had on the treatment of disease. The Dittrick Museum also holds the largest collection of historic contraceptive devices, which can be seen in the Skuy Gallery of the history of contraception in America. Several temporary exhibits are scheduled for this occasion, including a look at Cleveland’s World War I medical unit.

Walk-ins are welcome during open house hours.

For reservations and information, contact:
Jennifer Nieves for information about the museum (http://artsci.case.edu/Dittrick/) and its location call us at 216-368-3648 or email jks4@case.edu

Directions

Transportation to University Circle repository tours is being provided by University Circle Inc. Shuttles with a fifty person capacity will pick up attendees at the Lakeside Avenue entrance of the convention center at 8:30 and 9:30 am. The shuttles will drop you off at Case’s Kelvin Smith Library which is a short walk from all University Circle tours. Shuttles will return attendees to the convention center from Kelvin Smith Library at 3:30 and 4:30 pm.

Tour participants may also take the Healthline Rapid Transit Buses that run along a brand-new transit corridor on Euclid Avenue between downtown Cleveland and University Circle. Use the Adelbert Road/Severance Hall stop. All tours are within walking distance of the stop. For fares, schedules, and general public transit information, visit http://www.riderta.com/. Information for University Circle is also available at http://www.universitycircle.org/transportation.

Tuesday August 18, 2015 9:00am - 5:00pm EDT
Off site

Tours and Service Projects, Off Site, Tours

9:00am EDT

OPEN HOUSE: Kelvin Smith Library and Case Western Reserve University

Limited Capacity seats available

You must register directly with the contact person to attend a presentation or personalized tours. Capacity is limited.

Walk-ins are welcome during open house hours. Limit of 12 for each presentation or tour. Attendees should wear their conference badges, or be prepared to show photo identification, in order to enter Kelvin Smith Library.

For reservations and information, contact:
Melissa Hubbard, Head of Special Collections & Archives, melissa.hubbard@case.edu

The Creation and Curation Services unit of Kelvin Smith Library, which combines archives, specialcollections, preservation, and digital scholarship functions, will offer presentations and tours related to our recent and ongoing projects.

Additionally, we will be scheduling a variety of 20-minute presentations throughout the day, including:

Demonstrations of low-cost preservation tools and techniques in our Conservation Lab.

A gallery talk on our current exhibit on the history of archives in Northeast Ohio.

A presentation on using special collections and archives in creative ways in makerspaces.

A presentation on the ongoing renovation of our Freedman Center for Digital Scholarship.

A poster presentation on American Theatre Archives Project activities in Cleveland.

We will offer each of these presentations at several times during the day. A detailed schedule will be available on our website a few weeks prior to the event, and also provided upon arrival to walk-in visitors.

Directions

Transportation to University Circle repository tours is being provided by University Circle Inc. Shuttles with a fifty person capacity will pick up attendees at the Lakeside Avenue entrance of the convention center at 8:30 and 9:30 am. The shuttles will drop you off at Case’s Kelvin Smith Library which is a short walk from all University Circle tours. Shuttles will return attendees to the convention center from Kelvin Smith Library at 3:30 and 4:30 pm.

Tour participants may also take the Healthline Rapid Transit Buses that run along a brand-new transit corridor on Euclid Avenue between downtown Cleveland and University Circle. Use the Adelbert Road/Severance Hall stop. All tours are within walking distance of the stop. For fares, schedules, and general public transit information, visit http://www.riderta.com/. Information for University Circle is also available at http://www.universitycircle.org/transportation.

Tuesday August 18, 2015 9:00am - 5:00pm EDT
Off site

Tours and Service Projects, Off Site, Tours

9:10am EDT

Research Forum Session 1: Building Collections - CRM in the Archives

This session will address how the implementation of a customer relationship management, or “CRM,” tool has improved management of data about donor relations and opened up new possibilities for assessing the effectiveness of outreach to record creators. DePaul University Archives must rely on a pool of “perpetual donors” to provide fresh infusions of records to the institutional repository. Lessons learned from colleagues in sales and fundraising have informed the way the Archives has overcome challenges in reporting, cultivating new contacts, and “staying on the radar” of past donors who, as employees of a thriving institution, will certainly be asked to give again. Leveraging CRM software that provides contact profiles, overviews of in-person and email interactions over time, and flexible data gathering has contributed immensely to insights about the donor pool and managing its expansion.

About the Author:

Andrea Bainbridge has served as University Archivist in DePaul University’s Special Collections and Archives Department since 2010. She earned a Master of Library and Information Science degree from Dominican University in River Forest, Illinois, and previously served as Senior Archivist at the American Medical Association. She is a proud member of the Chicago Area Archivists and Midwest Archives Conference.

Speakers

Andrea Bainbridge

University Archivist, DePaul University

Bainbridge ResearchForumSlides2015 pdf

Tuesday August 18, 2015 9:10am - 9:30am EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

9:10am EDT

Research Forum Session 1: Building Collections - Drips Gallery

The research behind the basis of Drips Gallery explores the possibilities of using digital technologies in an archival setting. The hypothesis examined and investigated was: street art can be preserved and archived through archival websites and mobile applications. In order to explore this problem a community driven digital archive, Drips Gallery, was created. Drips Gallery is a new archive consisting of graffiti photograph collections and is available through a website and mobile app. The database, website, and mobile app was created, coded, and programmed specifically for the archival and community needs of Drips Gallery. Drips Gallery allows the community to drive the archive and changes the role of the archivist from record keeper to facilitator. By creating an archival mobile app and website, new and immediate ways of capturing and preserving culture as it is being created and consumed is now possible.

About the Authors:

Although a minimalist in most aspects of her life, Farah Jindani is interested in the collection, organization, and accessibility of all the interesting things in the world. Making sense of the future preservation of a born-digital culture is her primary goal. Currently, she provides ticketing access and database administration as Associate Box Office Manager at the Film Society of Lincoln Center in addition to being the co-founder and co-creator of Drips Gallery. She completed her Masters in Library and Information Science with a Certificate in Archives and Preservation Management from CUNY Queens College in December. Her hobbies include creative writing, stand-up comedy, and television.

Alexandra Lederman is a digital humanitarian and believes in equal access to information. She is interested in capturing and preserving culture while it's being created and consumed. Graffiti, foodways and new technologies in the library and archive get her ticking! After 5 years in the hospitality industry, Alexandra finally listened to her true love for books and information. She is a MLIS graduate from Queens College and recently completed her Graduate Fellowship with theCiti Center for Culture x Queens Library. Alexandra currently works with EdLab, Teachers College, Columbia University as a Materials & Technical Services Librarian and with the AHL Foundation as a Digital Archivist. She is also the co-founder and co-creator of Drips Gallery.

Speakers

Farah Jindani

Alexandra Lederman

Co-Founder, Co-Creator, Drips Gallery

Alexandra is a digital humanitarian and believes in equal access to information. She is interested in capturing and preserving culture while it's being created and consumed. Foodways and new technologies in the library and archive get her ticking! After 5 years in the hospitality... Read More →

JindaniLederman ResearchForumSlides2015 pdf

Tuesday August 18, 2015 9:10am - 9:30am EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

9:30am EDT

Research Forum Session 2: Archival Investigations - It Gets Complicated: Sharing Houston's Astrodome Memories

In April 2015, the Houston Astrodome celebrated its 50th anniversary. A revolutionary building when it opened in 1965, with its 642 foot clear span and fully air conditioned interior, it is now unused and unusable. Despite this fact, 25,000 people attended the anniversary party to share their memories of notable events during its history, including baseball, football, concerts, monster truck races, and its use as a shelter after Hurricane Katrina.

The Houston Public Library, in partnership with the Houston Metropolitan Research Center; the Harris County Archives; the Woodson Research Center Special Collections & Archives, Fondren Library, Rice University; Special Collections, University of Houston Libraries; and the Harris County Public Library, has developed a community resource documenting the history of the Astrodome as told in archival collections at http://astrodomememories.org. Creation of this resource required the partners to resolve numerous copyright concerns while negotiating political issues concerning the ultimate fate of the structure.

The second phase of the project, which began with the 50th anniversary event, invites the community to share digital copies of their own items and memories. This phase introduces new challenges, including whether to adopt a "post-custodial" model of archives and what that means in terms of privacy, intellectual property, and access to collections. Archiving personal stories shared on social media adds additional complications.

This presentation will address the role of archives in community memory projects and provide access to resources developed by project partners and consultants. Share your #AstrodomeMemories with us!

About the Authors:

Amanda Focke is the Asst. Head of Special Collections at Fondren Library, Rice University. She works with university archives, manuscript collections and rare books, with a focus on policies and workflows for digital content. She holds an MLS from the University of Maryland College Park, has been a Certified Archivist for 10 years, and has is a certified Digital Archives Specialist. She serves as a member of the Coalition to Advance Learning in Archives, Libraries and Museums and as co-chair of the Texas Archival Resources Online Steering Committee.

Vince Lee is the Archivist for the Shuart Women’s Archive and Houston and Texas History Collection at the University of Houston Libraries. In this role, he collaborates with the Friends of Women’s Studies, the Department of Women Gender and Sexuality Studies, and external stakeholders such as the Houston Area Rainbow Collective History (ARCH) and the Archivists of the Houston Area (AHA!). His research interests include Women’s Gender and Sexuality Studies and the role women have played in forming Houston and Texas history. Vince received his BA in Political Science from University of Michigan and his MLIS from Wayne State University.

Danielle Cunniff Plumer is a digital collections consultant working with cultural heritage institutions developing online collections and preserving digital materials. She also teaches digital curation and access to digital collections for the University of North Texas, The University of Texas at Austin, and Texas State University. She earned an M.S. in Information Studies at The University of Texas at Austin in 2003. Prior to that, she earned a Ph.D. in English at the University of California, Davis.

Speakers

Amanda Focke

Archivist Spec Collection Librarian, Rice University

In my most recent career at Rice University for the past 12 years, I have become increasingly responsible for planning for long-term preservation and access for born digital archives and our digitized objects. Rice's institutional repository runs dSpace software. We feature manus... Read More →

Vince Lee

University of Houston

Vince Lee is the Archivist for the Shuart Women’s Archive and Houston and Texas History Collection at the University of Houston Libraries. In this role, he collaborates with the Friends of Women’s Studies, the Department of Women Gender and Sexuality Studies, and external stakeholders... Read More →

Danielle Plumer

Statewide Resource Sharing Coordinator, Texas State Library and Archives Commission

Danielle Cunniff Plumer manages the TexShare Consortium and other resource sharing projects at the Texas State Library and Archives Commission. She has been a digital collections consultant and previously managed the Texas Heritage Online statewide digitization project. She has taught... Read More →

PlumerLeeFocke ResearchForumSlides2015 pdf

Tuesday August 18, 2015 9:30am - 10:00am EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

9:30am EDT

Research Forum Session 2: Archival Investigations - Toward a Network of Marks: Exploring and Exposing Readers' Marginalia in the Naseeb Shaheen Antiquarian Bible Collections

Archival description tends by necessity toward the aggregate, but sometimes the opportunity arises to examine and reveal objects at a more granular level. This platform presentation will explain how an archivist and librarian at the University of Tennessee applied their interest in highlighting marginalia to UT Libraries’ Shaheen Antiquarian Bible Collection, a significant but understudied collection of 250 volumes, many from the 16th and 17th century. The books’ previous owner, Naseeb Shaheen, tracked Shakespeare’s many Biblical references back to different Early Modern English translations. While Shaheen studied the translation and glosses (or printed marginalia) “layers” of Biblical text, we looked at evidence of the books’ physical history via handwritten marginalia and ownership marks left by largely anonymous readers, in an effort to emphasize the importance of books as historical objects containing evidence of readers’ interactions with text and books as objects over centuries. After using iPads, Google Sheets, and a Tumblr blog to record and share instances of marginalia, the project is nearing the end of its first phase. We have discovered that marginalia – even from unknown authors – is a desirable, diverse, and significant subject of inquiry. It also makes a more human (and therefore more interesting) entry point into history for students. In our talk we will discuss our findings and next steps: using what we have learned in instruction, examining other collections, and investigating metadata standards to support widespread discovery of these small but significant marks.

About the Authors:

Kris Bronstad is the Modern Political Archivist at the University of Tennessee Knoxville, where, in addition to managing the collections of 20th century Tennesseepoliticians such as Howard Baker, Estes Kefauver and Bill Brock, she works with the library to find ways to best provide lasting access to digital material. Kris has a Masters in Information Science with a Specialization in Archives and Records Management from University of Wisconsin-Madison, and a BA and MFA from University of Texas-Austin.

Chris Caldwell is Assistant Professor and liaison to the Departments of English, Theatre, and the Humanities Center at University of Tennessee Libraries in Knoxville. His research interests include book history, hidden collections, and forgotten libraries. Chris has an MS in Information Science from the University of Tennessee and an MFA from New College of California.

Speakers

Kris Bronstad

Modern Political Archivist and Assistant Professor, University of Tennessee

I am interested in archives, hidden collections, humanities, media, language, history, who tells the stories, how they do it, and what fer.

Chris Caldwell

Assistant Professor, University of Tennessee Libraries

Chris Caldwell is Assistant Professor and liaison to the Departments of English, Theatre, and the Humanities Center at University of Tennessee Libraries in Knoxville. His research interests include book history, hidden collections, and forgotten libraries. Chris has an MS in Information... Read More →

BronstadCaldwell ResearchForumSlides2015 pdf

Tuesday August 18, 2015 9:30am - 10:00am EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

9:30am EDT

Service Projects

Cleveland Community Service Project: Shoes and Clothes for Kids and Cleveland Animal Protective League
by Nicole Laflamme, 2015 Host Committee

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Service Project I – SC4K Packing Day
When: Tuesday, August 18, 9:30 am – 12:30 pm
Where: Woodland Data Center, 4966 Woodland Avenue, Cleveland, OH 44104
Register: http://bit.ly/saa-service

Service Project II – SC4K Donations
When: Tuesday, August 18 – Saturday August 22
Where: Cleveland Convention Center Donation Boxes in the SAA Registration Area

Service Project III – CAPL Donations
When: Tuesday, August 18 – Saturday August 22
Where: Cleveland Convention Center Donation Table in the SAA Registration Area

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Attendees of the 2015 SAA Annual Conference in Cleveland will have a fun opportunity to give back to the host city by participating in a charitable service project. We will be partnering with Shoes and Clothes for Kids (SC4K) https://www.sc4k.org/ and Cleveland Animal Protective League https://clevelandapl.org/ to provide volunteer opportunities for interested meeting goers.

What is SC4K?

Shoes and Clothes for Kids (SC4K) is the only non-profit organization in Greater Cleveland providing new shoes and clothes at no charge throughout the year to thousands of children in need. For the past 46 years, SC4K has had a positive impact on the lives of area children by giving them the pride and confidence that comes from having new shoes and clothes. Pride and confidence are essential to a child's success in school – and in life.

What will the volunteers do?

Service Project I – Packing Day (Tuesday, August 18, 9:30 am – 12:30 pm)

Archivists! Your organizational expertise is needed! SC4K buys pallets of clothes that need to be counted, sorted, and packed into smaller boxes for its distribution partners. Packing days are a fun opportunity that involves some physical labor, including:

Making boxes.

Opening and unpacking boxes.

Breaking down boxes.

Packing boxes.

And then starting the process all over again!

Register: Please fill out this very short form by August 10 at http://bit.ly/saa-service

A minimum of 10 volunteers is needed. FREE lunch will be provided to volunteers after the shift.

Location: Woodland Data Center, 4966 Woodland Avenue, Cleveland, OH 44104. (Map)

From: Ontario St. & St. Clair Ave. stop in front of Global Innovation (attached to Convention Center) or from behind Tower City on 102 Prospect Ave. West stop (closest to Renaissance Hotel) then take Bus 14 to 4966 Woodland Avenue.

Alternatively, volunteers can meet at SC4K at 9:30 am.

At the Warehouse: The warehouse is a red brick building with the GE logo on the façade. Park in the lot, go in the door that has both concrete steps and a wheelchair ramp, at the security desk inside, sign in and ask for the Shoes and Clothes for Kids.

Questions about SC4K can be directed to Nicole Laflamme at nicole.laflamme@jmsmucker.com.

Service Project II – SC4K Donations
When: Tuesday, August 18 – Saturday August 22
Where: Cleveland Convention Center Donation Boxes in the SAA Registration Area

It’s back to school time! Help local kids by providing most-needed essentials to start the school year off with confidence and pride. Donation boxes will be set up in the Cleveland Convention Center. SC4K is seeking new articles of children’s clothing, specifically socks and undergarments, and back-to-school essentials. Pack a few items to bring to Cleveland – they won’t take up much room in your suitcase – to add to our donation boxes.

Forgot to bring something along? Here are some local shops:

Tower City
230 W Huron Rd
Cleveland, OH 44113

CVS Pharmacy
Gateway District, Playhouse Square
840 Euclid Ave
Cleveland, OH 44114

CVS Pharmacy
Civic Center
1400 E 9th St
Cleveland, OH 44114

Payless Shoes
Gateway District
430 Euclid Ave
Cleveland, OH 44114

Service Project III - Cleveland APL Donations
When: Tuesday, August 18 – Saturday August 22
Where: Cleveland Convention Center Donation Table in the SAA Registration Area

To help out kids of the four-legged variety… SAA will be collecting wish list items for the Cleveland Animal Protective League. The shelter’s needs range from items for the animals to office supplies, many of which are “suitcase friendly.”

For SAA’s novice and champion knitters, cat and dog blankets would be welcome as well! We’ll be sharing more about ways to help Cleveland’s pets-in-waiting as the meeting gets closer. In the meantime, check out the Cleveland APL’s wish list.https://clevelandapl.org/donate/our-wish-list/

Vote for your favorite archival cat or dog! Beginning in July, Kate Theimer will be hosting a web contest encouraging archivists to “vote” for their favorite archival photos of cats and dogs. A selection of sixteen archival photographs featuring pets will be narrowed down each week …with the ultimate dog or cat winner being selected during 2015 SAA Conference!

SUBMIT ENTRIES! (kate.theimer@gmail.com, by July 22)

Submit archival photos (unlicensed, sourced from your archives or repository) of a dog OR a cat.

Submissions from outside the U.S. are welcomed.

Please provide an appropriate credit line for your image.

VOTE! (http://www.archivesnext.com/, begins July 24)

On or about July 24 host Kate Theimer will launch a March Madness style competition, in which your donations to the Cleveland Animal Protective League will allow you to vote for your favorite images of cats and dogs from the archives. We’ll start out with a “sweet 16” and by the week before the SAA meeting it will be down to the top cat and top dog battling it out for supremacy, with the winner announced on August 21.

Questions about donating to the CAPL can be directed to SAA member Caryn Radick atcaryn.radick@gmail.com.

Tuesday August 18, 2015 9:30am - 12:30pm EDT
Off site

Tours and Service Projects

10:00am EDT

Repository Tour: Severance Hall and The Cleveland Orchestra Archives (FULL)

Limited Capacity seats available

You must register directly with the contact person to attend this tour. Capacity is limited.
UPDATE: This tour is now full.

For reservations and information, contact:
Andria Hoy, Archives Assistant, at 216-231-7382 or email at ahoy@clevelandorchestra.com

A tour of both the Archives and historic Severance Hall will be presented. The Archives of The Cleveland Orchestra contains a wide variety of media. In addition to textual documents, the Archives houses photographs slides, audio and video tapes, posters, programs, sound recordings, clippings, architectural drawings and plans, artifacts, and scrapbooks. The collection includes materials from the Musical Arts Association, The Cleveland Orchestra, Severance Hall and Blossom Music Center (the summer home of the Orchestra).

Severance Hall serves as the home of The Cleveland Orchestra for concerts, rehearsals, and administration. The Hall’s architectural significance has been recognized by local and national preservation societies, including the Cleveland Landmarks Commission and the National Register of Historic Places. Additionally, Severance Hall is a recipient of the Honor Award by the National Trust for Historic Preservation.

Directions

Transportation to University Circle repository tours is being provided by University Circle Inc. Shuttles with a fifty person capacity will pick up attendees at the Lakeside Avenue entrance of the convention center at 8:30 and 9:30 am. The shuttles will drop you off at Case’s Kelvin Smith Library which is a short walk from all University Circle tours. Shuttles will return attendees to the convention center from Kelvin Smith Library at 3:30 and 4:30 pm.

Tour participants may also take the Healthline Rapid Transit Buses that run along a brand-new transit corridor on Euclid Avenue between downtown Cleveland and University Circle. Use the Adelbert Road/Severance Hall stop. All tours are within walking distance of the stop. For fares, schedules, and general public transit information, visit http://www.riderta.com/. Information for University Circle is also available at http://www.universitycircle.org/transportation.

Tuesday August 18, 2015 10:00am - 11:30am EDT
Off site

Tours and Service Projects, Off Site, Tours

10:00am EDT

OPEN HOUSE: The Cleveland Museum of Art Archives

SAA visitors are welcome to visit the archives in between scheduled tours of University Circle repositories, and before or after a leisurely lunch in our Provenance Café. The museum archives is located in the Ingalls Library on level 2R of the Breuer wing on the north side of the complex.

Walk-ins are welcome during open house hours.

For reservations and information, contact:
Leslie Cade, Archivist and Records Manager at lcade@clevelandart.org

Directions

Transportation to University Circle repository tours is being provided by University Circle Inc. Shuttles with a fifty person capacity will pick up attendees at the Lakeside Avenue entrance of the convention center at 8:30 and 9:30 am. The shuttles will drop you off at Case’s Kelvin Smith Library which is a short walk from all University Circle tours. Shuttles will return attendees to the convention center from Kelvin Smith Library at 3:30 and 4:30 pm.

Tour participants may also take the Healthline Rapid Transit Buses that run along a brand-new transit corridor on Euclid Avenue between downtown Cleveland and University Circle. Use the Adelbert Road/Severance Hall stop. All tours are within walking distance of the stop. For fares, schedules, and general public transit information, visit http://www.riderta.com/. Information for University Circle is also available at http://www.universitycircle.org/transportation.

Tuesday August 18, 2015 10:00am - 4:00pm EDT
Off site

Tours and Service Projects, Off Site, Tours

10:30am EDT

Research Forum Session 3: Expanding Collections Discovery - Stories of Impact: The Role of Narrative in Understanding the Value and Impact of Digital Collections

Over the last two decades, libraries, archives, and museums (LAM) have made large portions of their anthropological holdings available in digitized formats. However, the development of tools and models for assessing the impact and usability of these digital assets has not kept pace. General models and tools created for the heritage sector in general are not necessarily appropriate for ethnographic collections, whose assessment demands special consideration. As a consequence, LAM institutions risk misunderstanding the significance of online access to ethnographic collections currently accessible and may be missing opportunities to strategically develop additional digital collections. Equally important, LAM institutions that fail to appreciate the distinctive nature of ethnographic collections, may mishandle culturally sensitive materials, and inadvertently foster cultural misunderstanding or the misuse of their collections. Current modes of assessing the impact of digitization in general are limited to metrics or analytics—numeric totals of downloads, clicks, hits, and “likes.” Lacking more qualitative data, institutions often rely on these proxy measures and anecdotal feedback to evaluate the impact of digitization projects. Reporting the findings of a yearlong interdisciplinary study titled “Valuing Our Scans: Assessing the Value and Impact of Digitized Ethnographic Archives,” my proposed presentation underscores the importance of storytelling in articulating the value and impact of digitized ethnographic collections. In particular, I will describe the different ways that stories and storytelling factor into understanding impacts of digitized cultural heritage objects. I will also discuss the implications of the study’s findings for cultural heritage practice and collections development.

About the Author: Ricardo L. Punzalan is an assistant professor at the University of Maryland College of Information Studies, where he teaches courses on archives and digital curation. He holds a PhD in information from the University of Michigan School of Information. In addition to an MLIS from the University of the Philippines, he completed two certificates of graduate studies at Michigan, one in science, technology, and society (STS) and another in museum studies. Prior to his doctoral studies, he served in faculty of the University of the Philippines School of Library and Information Studies. His area of research includes understanding the relationship of archives and collective memory, the politics and dynamics of digitization decision-making in collaborative and inter-institutional settings, and the uses and users of digitized archival images. His current research examines “virtual reunification” as a strategy to provide integrated access to dispersed ethnographic archival images online. He is also developing ways to effectively document, evaluate, and articulate the impact and outcomes of digitized ethnographic archives. His articles have been published in the American Archivist, Library Quarterly, Archives and Manuscripts, Archivaria, and Archival Science.

Speakers

Ricardo L. Punzalan

Assistant Professor, College of Information Studies, University of Maryland

Dr. Punzalan is an assistant professor of archives and digital curation at the University of Maryland, College Park and the current Chair of SAA's Native American Archives Section. His research examines the social impact of access to digitized ethnographic archives.

Punzalan ResearchForumSlides2015 pdf

Tuesday August 18, 2015 10:30am - 11:00am EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

10:30am EDT

Descriptions of archival resources can often be a rich source of names for different kinds of entities: people, organizations, places, concepts, events, and works. In many cases, those names can only be represented in the description by a string of characters. At OCLC Research we’re enriching the descriptive metadata we aggregate in various ways. A focal point of this enrichment work involves relating strings to standard identifiers for the things they represent in the real-world. Those enrichments make it possible to re-organize the data to fulfill the promise of Linked Data, bringing like things together and showing their relationships. Archival metadata poses some special challenges, in that it can include many “uncontrolled” headings lacking standard identifiers. We will demonstrate experimental systems from OCLC Research that are helping us better understand the extent of these challenges and that suggest ways to resolve strings to things, with implications for how archival descriptive practices are carried out and for how aggregations of descriptions from various sources can make their enrichment processes and outputs available to archivists, catalogers, researchers, and system developers. Additionally, we will share experimental utilities that can be used to intuitively navigate a graph of data, allowing people to enter the graph through a recognized entity and then expand their search through exploration of related people, places, events, organizations and concepts. The current corpus of OCLC’s ArchiveGrid dataset will be used for the demonstration.

About the Authors:

Jeffrey K. Mixter is a recent graduate of Kent State University, having earned an M.L.I.S. (Masters of Library and Information Science) and an M.S. degree in Information Architectureand Knowledge Management. His master’s thesis demonstrated how to convert an existing flat data model into a detailed ontology that is interoperable with search engine aggregating services. As a Research Assistant at OCLC, Jeff worked with Dr. Ed O’Neill in developing the OCLC FAST controlled vocabulary. He is now working as a Software Engineer at OCLC with collaborators from Montana State University on the IMLS-funded project ‘Measuring Up: Assessing Accuracy of Reported Use and Impact of Digital Repositories.’ Kenning Arlitsch, Dean of Libraries at Montana State, is the principal investigator. Jeff’s role in the project is to serve as a data modeling expert, taking the lead in the development of an ontology for modeling items found in institutional repositories and digital collections in a form that can be discovered and indexed by Google and other major search engines. Jeff also currently teaches at Kent State University as an adjunct professor for the School of Library Information Science.

Bruce Washburn is a Consulting Software Engineer in OCLC Research. He provides software development support for OCLC Research initiatives and participates as a contributing team member on selected research projects. In addition, he provides software development support for selected OCLC Products and Services. Bruce reports to James Michalko, Vice President, OCLC Research, San Mateo. Prior to OCLC Washburn worked in a variety of roles for the Research Libraries Group (RLG), most recently as manager of its Information Architecture team. Before RLG, Washburn worked in the cataloging department of Stanford University Libraries. At OCLC Washburn has been a part of the product teams that developed and maintain CAMIO, ArchiveGrid, the WorldCat Search API, and OAIster. For OCLC Research, he is working on the Analyzing Archival Descriptive Practice and Museum Data Exchange projects.

Speakers

Jeff Mixter

Bruce Washburn

MixterWashburn ResearchForumSlides2015 pdf

Tuesday August 18, 2015 11:00am - 11:30am EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

11:00am EDT

Repository Tour: Cleveland Museum of Natural History: Harold Terry Clark Library & Museum Archives

Limited Capacity seats available

You must register directly with the contact person to attend this tour. Capacity is limited.

For reservations and information, contact:
Wendy Wasman at wwasman@cmnh.org or 216‐231‐4600, x3222

Tour will be held in the Harold Terry Clark Library, where guests can see the Museum’s first edition, double‐elephant folio Birds of America by John James Audubon, as well as a selection of interesting items from the Museum Archives, such as field books from the 1923 Blossom Expedition and an autographed fan containing signatures and doodles from 19th century scientists and naturalists.

Directions

Transportation to University Circle repository tours is being provided by University Circle Inc. Shuttles with a fifty person capacity will pick up attendees at the Lakeside Avenue entrance of the convention center at 8:30 and 9:30 am. The shuttles will drop you off at Case’s Kelvin Smith Library which is a short walk from all University Circle tours. Shuttles will return attendees to the convention center from Kelvin Smith Library at 3:30 and 4:30 pm.

Tour participants may also take the Healthline Rapid Transit Buses that run along a brand-new transit corridor on Euclid Avenue between downtown Cleveland and University Circle. Use the Adelbert Road/Severance Hall stop. All tours are within walking distance of the stop. For fares, schedules, and general public transit information, visit http://www.riderta.com/. Information for University Circle is also available at http://www.universitycircle.org/transportation.

Tuesday August 18, 2015 11:00am - 12:00pm EDT
Off site

Tours and Service Projects, Off Site, Tours

11:30am EDT

Research Forum Session 5: Authenticity and Significance - Collecting Practices for, and Perceived Research Value of, Social Media Data

Archivists are beginning to consider social media platforms as venues where serious discourse and creation take place, and there is concern that this critical and ephemeral content will be lost to researchers unless institutions collect and preserve the content. But do archival researchers feel this way, and do they anticipate conducting research with social media data in the future? What do cultural heritage organizations need to be able to support this sort of collecting and research? With LSTA funding from the State Library of North Carolina, the NCSU Libraries has conducted two survey-based studies to support the building of a free, web-based documentary toolkit for social media archiving. The first study surveys archival researchers about the perceived value of social media data for archival research in the future. The second surveys North Carolina cultural heritage organizations about their social media collecting practices and what elements of a toolkit would most help them start or further their collecting practices. In the Research Forum, we will share our analysis of the surveys, as well as discuss other work completed on the project.

About the Author:

Brian Dietz is the Digital Program Librarian for Special Collections at NCSU Libraries. Responsible for all aspects of managing archival digital assets for the Libraries, his work includes planning for the implementation and sustainability of digitized and born digital resources. As co-PI on the LSTA-funded "New Voices and Fresh Perspectives" project, he designed new practices for identifying and harvesting social media data, oversaw the development of a free, web-based documentary toolkit, and contributed to two studies related to perceptions of social media held by archival researchers and cultural heritage professionals.

Speakers

Brian Dietz

NC State University

Dietz ResearchForumSlides2015 pdf

Tuesday August 18, 2015 11:30am - 12:00pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

11:30am EDT

Research Forum Session 5: Authenticity and Significance - Virtual Authenticity in Practice

Records professionals operating under different legal and regulatory environments agree that evidence, security, and civil rights all depend on authentic records. But proving authenticity in the digital environment can be difficult, and requirements for authenticity may be unclear. Much research has been conducted on the preservation of authentic records and many recommendations and guidelines have been produced, but despite the wealth of past and current research findings, recommendations, and tools, authenticity is still discussed as an urgent problem to be solved. This presentation presents selected findings from the author’s doctoral research into how records professionals approach the issue of authenticity of digital records for which they are responsible. These findings are the basis for the author’s continuing research into the differences in the juridical frameworks supporting digital recordkeeping in common law and civil law jurisdictions. These differences are evident in the laws and standards that guide records professionals, as well as in the legal problems that arise in the authentication of records.

About the Author:

Corinne Rogers and an adjunct professor (diplomatics, digital records forensics) at the University of British Columbia and Project Coordinator of InterPARES Trust – an international multidisciplinary research project studying issues of trust in digital objects in online environments. She is also a researcher with the Law of Evidence in the Digital Environment Project (Faculty of Law, UBC).

Speakers

Corinne Rogers

Project Coordinator, InterPARES Trust, The University of British Columbia

Corinne Rogers is an adjunct professor (diplomatics, digital records forensics) at the University of British Columbia. She is Project Coordinator of InterPARES Trust – international multidisciplinary research into issues of trust in digital objects in online environments, and a... Read More →

Rogers ResearchForumSlides2015 pdf

Tuesday August 18, 2015 11:30am - 12:00pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

12:00pm EDT

Archive-It Partners Meeting

Research Forum Session 6: Enabling Instruction - Teaching Archival Literacy: The Challenges and Opportunities of Developing an Undergraduate Archival Studies Curriculum

This paper explores the challenges and opportunities of developing an undergraduate archival studies curriculum at UCLA. This new curriculum draws on the expertise and community in the Department of Information Studies, which offers a graduate level specialization in Archival Studies. Building off of the work of Caswell et al*** in developing a social justice graduate curriculum in archival studies an aspect of our social justice commitment is expanding archival understandings at the undergraduate level. We argue that Archival Studies is a vital aspect of interrogating and understanding power. Without providing professional training or skills we focus on enhancing understandings of archives and archiving in disciplines, society, and personal life that inform students’ notions of identity, rights and social justice. Additionally, knowledge of archival functions and practice puts this understanding into motion, empowering students in research settings and providing them with skills in using primary sources. Archival studies concerns including accountability, transparency, access, community representation, cultural heritage, data literacy, human rights and social justice are paramount in a rapidly changing technological and political landscape. Developing a critical perspective on archives, records, and data in political, cultural, and technological contexts can serve as the foundation for archival literacy. An Archival Studies background provides students the tools to understand information through its structures and systems, establishing a material perspective that addresses everyday instantiations of power. Undergraduate offerings increase the Department’s reach and profile. They also enrich the archival community by opening opportunities to engage in new types of scholarship, pedagogical practice, and political possibility.

About the Authors:

Marika Cifor is a third-year doctoral student in Department of Information Studies at theUniversity of California, Los Angeles where she is also pursuing a Concentration Certificate in Gender Studies. She has worked as a processing archivist for the History Associates and in a range of archival positions for community, government and academic institutions. Marika has been an active member of SAA since 2009, and is outgoing co-chair of the Lesbian and Gay Archives Roundtable and member of the Diversity Committee. Her research interests in critical archival studies include affect, community, human rights, and queer and feminist archives and archiving. She holds masters degrees in library and information science with a concentration in archives management and history from Simmons College. She is an editor of InterActions.

Stacy Wood is a fourth-year doctoral student in the Department of Information Studies at the University of California, Los Angeles. She has a Bachelor of Arts in World Literature and Gender Studies from Pitzer College and a Masters in Library and Information Studies from University of California, Los Angeles. Her research interests include archival history, government documents, military intelligence, infrastructure studies, critical bureaucracy studies and the role of archival documents in popular culture. She has worked with the Center for the Study of Women on an NEH funded project to process, digitize and publicize the June L. Mazer Lesbian Archives. She is an editor of InterActions.

***
Michelle Caswell, Giso Broman, Jennifer Kermer, Laura Martin and Nathan Sowry, “Implementing a Social Justice Framework in an Introduction to Archives Course: Lessons from Both Sides of the Classroom,” InterActions 8, no. 2.

Speakers

Marika Cifor

Doctoral Candidate, UCLA

Marika Cifor is a PhD Candidate in Information Studies at the University of California, Los Angeles (UCLA), where she is also completing Certificates in Gender Studies and the Digital Humanities.

Stacy Wood

CiforWood ResearchForumSlides2015 pdf

Tuesday August 18, 2015 1:10pm - 1:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

1:30pm EDT

Research Forum Poster: A Cupboard Under the Stairs No More: Sustaining Archives on a Campus of Applied Education

Campuses that focus on applied education and technological innovation prioritize and provide resources to those programs that best prepare students for successful careers. The archivist’s responsibility is to ensure longevity of the college archives through active engagement with career-driven rather than research-focused students and faculty. As the library building at SUNY Canton College of Technology transitioned to a Library Learning Commons space to better serve our students, the College Archives lost focus and attention. Archival files and materials were relocated multiple times and were eventually relegated to a cupboard closet under the bleachers of a former indoor pool. Over the past year and a half, the newly appointed College Archivist implemented a series of initiatives to transform the collection from a literal cupboard under the stairs to a sustainable institutional repository. Two highly successful initiatives that heightened awareness of the campus archives included: (1) focused digital outreach programs, such as storytelling tours with Augmented Reality, and (2) mass digitization and processing of targeted user-driven collections. This poster presentation provides details about the two successful initiatives and examines how an understanding of campus culture plus cross-campus collaboration, especially with the Office of Student Activities and the Office of Admissions, can sustain archival programs for campuses focusing on non-traditional and applied educational programs.

About the Author:

Rachel Santose is Instruction and Assessment Librarian and College Archivist at SUNY Canton College of Technology in Canton, New York. She received her M.A. in History and M.L.S. from Indiana University, Bloomington and her B.A. in History and Civil War Era Studies from Gettysburg College.

Speakers

Rachel Santose

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum

1:30pm EDT

Research Forum Poster: Adapting the READ Scale for AU’s UASC

The focus of this poster presentation is the reconception/modification of the Reference Effort Assessment Data (READ) scale to record the reference request generated by Adelphi University Archives and Special Collection (UASC). Created by Dr. Bella Karr Gerlich, the READ scale is a six-point scale tool that was conceptualized to record qualitative statistics by placing an emphasis on recording effort, knowledge, skills and teaching used by staff during a library reference transaction. In 2014, Adelphi University Libraries decided to transition from Gimlet to Springshare's LibAnswers online reference platform. In addition to supplying the necessary data into the new system, it was proposed that all departmental units be required to record their reference inquiries using the integrated READ scale in the LibAnswers’ Reference Analytics module. To utilize the tool, the University Archives and Special Collections department found it necessary to modify the READ scale to correctly identify the various ranges of reference and research-related activities provided in the UASC. The poster presentation will visually display the process to integrate an archival READ scale that will effectively gather the appropriate data. It will also illustrate the comparative differences between an archival reference request and a library reference request.

About the Author:

David A. Ranzan is the University Archivist and Special Collections Librarian at Adelphi University, Garden City, NY. Previously, he was the University Archivist at Salisbury University, Maryland and a research associate for the Thomas A. Edison Papers at Rutgers, The State University of New Jersey. He holds an M.L.I.S. from Rutgers and an M.A. in History from East Stroudsburg University of Pennsylvania. David has edited or co-edited several documentary editions including Hero of Fort Schuyler: Selected Revolutionary War Correspondence of Brigadier General Peter Gansevoort, Jr. (Jefferson, NC: McFarland and Company, 2014), Surviving Andersonville: One Prisoner’s Recollection of the Civil War’s Most Notorious Camp (Jefferson, NC: McFarland and Company, 2013) and With Commodore Perry to Japan: The Journal of William Speiden, Jr. (1852-1855) (Annapolis, MD: U.S. Naval Institute Press, 2013).

Speakers

David A. Ranzan

Ranzan ResearchForumPoster2015 pdf

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

1:30pm EDT

Research Forum Poster: After 3.11: The Great East Japan Earthquake and “Digital Archive”

After the Great East Japan Earthquake on March 11 of 2011, people realized theimportance of memory, especially family memory and community memory. For instance,volunteers washed muddy family photographs in Tsunami–hit area, and some of them werereturned to their holders. Some towns reconstructed festivals to tie the people scattered becauseof evacuation. The records of the disaster themselves are also tried to keep in memory.Advancing technology makes these attempts possible. Many photographs that suffered damagesor moving images of Tsunami-attack are on the web. Now most Japanese people recognize theword “archive” as digital archive on the websites.

In Japan, the word “digital archive” was created in 1996 by a scholar of architecture as thedigitization of cultural resources for preservation. Its concept is the recording of tangible andintangible cultural assets as digital information, keeping the information in a database, andproviding information using networks for access and appreciation. This idea of digital archives islimited to just digitization. After the great earthquake in 2011, the idea of a “digital archive” waspopularized as images (including moving images) on websites such as JDArchive offered byHarvard University or HINAGIKU by the National Diet Library.

At the 2011 SAA Chicago Research Forum, I showed how archivists responded to the disaster.This presentation will introduce some “digital archives” that represent the situation after theGreat East Japan Earthquake. It will also discuss the issues on digitization, metadata, standards,copyrights, and digital preservation in Japan.

About the Author:

Yayoi Tsutsui is a certified archivist by Academy of Certified Archivists and a registeredarchivist of the Japan Society for Archival Science. She is a part-time lecturer of HitotsubashiUniversity and a part time staff of National Institute of Japanese Literature.

She is also apart-time student of Gakushuin University.She earned a Master of Arts in Archival Science degree from Gakushuin University, the firstgraduate school of Archival Science in Japan, in March 2010. She has served on staff at theUniversity Museum of the University of Tokyo and the Shibusawa Memorial Foundation. Shehas been involved in the construction of a number of exhibitions and databases.Yayoi Tsutsui received her Certificate of Museum Studies from Harvard University ExtensionSchool in 2001 and her Bachelor of Arts from International Christian University in 1980.She joined SAA in 2009 and continues to attend the annual conferences. She is a member of theArchival History Roundtable, the Museum Archives Section, and Preservation Section.

Speakers

Yayoi Tsutsui

Researcher, University of Tsukuba Archives

Yayoi Tsutsui is a certified archivist by Academy of Certified Archivists and a registered archivist of the Japan Society for Archival Science. She is a part-time lecturer of Hitotsubashi University and a part time staff of National Institute of Japanese Literature. She is also a... Read More →

2015SAARFPoster tsutsui ppt

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

1:30pm EDT

Research Forum Poster: Back to the Future: Bringing Legacy Description into the Present

With a steady influx of newly described collections, it is rarely possible to devote sufficient time and resources to provide enhanced access to processed, yet under-described resources. In 2014, the University of Delaware Library hired two residents in an effort to plan and implement such a legacy metadata project. Simultaneously, the institution had begun to transition to a new description and access workflow involving ArchivesSpace and XTF.

The team created a survey tool to identify and quantify the repository’s holdings, assessing the level of description for every collection. Ultimately, each collection will have some form of record, discoverable through both the main online library catalog and a new installation of XTF. The team found that many of the 1000+ single-item collections had no traditional description, but were represented in either a legacy accessions database or paper accession files. By ingesting this information into ArchivesSpace, they could spawn basic Resource records. The large-scale systematic approach to the harvest and enhancement of accession and finding aid data helped the description coordinator troubleshoot and document the new procedures.

Through this process, the team continually asked “When is minimal description sufficient to provide maximum effectiveness, particularly for single-item collections?” They have largely found the answer to this question in leveraging cross-departmental collaboration, processing items at accessioning, and building procedural documentation that governs local use of subject and genre terms. The expected influx of newly created names from this project prompted further collaboration with the Metadata Services Department; important names not already in the LCNAF now prompt the creation of a worksheet.

The final stage for the single-item collections will be to digitize the items and provide access via either DSpace or ArtStor’s Shared Shelf Commons. The digital content will then be linked through the finding aid and catalog record, bringing the project full circle.

About the Authors:

Tiffany Saulter is an Affiliate Assistant Librarian and Pauline A. Young Resident in the Manuscripts and Archives Department at the University of Delaware Morris Library. She recently received her MLIS in August 2014 from Indiana University and also holds a Masters in Art History from the University of Miami. Her research interests include digital archiving and curation, popular culture, fan culture and fandoms. She currently serves as the co-moderator for ArLiSNAP, the young professionals’ interest group of the Art Libraries Society of North America (ARLIS/NA) and is excited to be a new member of SAA.

George Apodaca is an Affiliate Assistant Librarian and Pauline A. Young Resident in the Manuscripts and Archives Department at the University of Delaware Morris Library. He earned his MLIS from the University of Arizona with a Graduate Certificate in Archival Studies in December 2013. He also formed part of a select cohort of the Knowledge River program, a fellowship motivated by culturally competent principles concerned with Latino/a and Native American issues of equitable access and representation. He currently serves as SAA’s Latin American and Caribbean Cultural Heritage Archives (LACCHA) Roundtable’s online communications liaison.

Jaime Margalotti is an Associate Librarian at the University of Delaware, where she has led the implementation of descriptive standards for the Manuscripts and Archives Department since 2006. She previously held the position of Library Fellow at the North Carolina State University Library. She received her MSLS at the University of North Carolina, Chapel Hill, in 2004 and her MA in History from North Carolina State University in 2002. She has presented and moderated several sessions at MARAC (the Mid-Atlantic Regional Archives Conference) and currently serves on the Membership Committee. For SAA, she has served on the Steering Committee of the Description Section and is a Key Contact for Delaware.

Speakers

George L. Apodaca

Affiliate Assistant Librarian, University of Delaware Library

Pauline A. Young Resident / Affiliate Assistant Librarian at the University of Delaware Library

Jaime Margalotti

Coordinator of Archival and Manuscript Description, University of Delaware Library - Special Colletions

Tiffany Saulter

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum

1:30pm EDT

Research Forum Poster: Building Curation into Records Creation: Developing a Digital Repository at the American Institute of Architects

Successful digital curation begins at the point of creation. How can a small archive achieve this for permanent born-digital records produced by its own organization? The archivist doesn’t have time to assess, arrange, and describe masses of unidentified files. Creators don’t have time to assess and tag each piece.

The AIA Digital Repository program at the American Institute of Architects turns the traditional model upside down. Describe first—then just add records.

Development of the AIA Digital Repository began in 2015 and will finish in 2016. Current work focuses on three key areas:

Meeting with each staff department to outline record series, content types, and their descriptive and administrative metadata—a blend of functional analysis, fonds, and records survey. This approach brings together the creator’s knowledge of the materials with the archivist’s understanding of context and arrangement.

Developing an intellectual structure of contextual objects that describe creators or AIA programs, and have relationships with series, subseries, and records. Most metadata elements are pre-assigned at the appropriate level.

Investigating ways to create a scalable and sustainable workflow to bulk ingest files into the pre-defined repository structure.

We hope that this “describe first” approach can become a model for other small archives to preserve their own organization’s born-digital records, or for collecting archives working with institutional donors.

About the Authors:

Nancy Hadley is Senior Manager, Archives & Records, for the American Institute of Architects. She has been a certified archivist since 1991, and was in the first group to receive the SAA’s new Digital Archives Specialist certificate. Prior to becoming archivist for the American Institute of Architects in 2003, she held positions at the College of William & Mary and at the Houston Metropolitan Research Center. She holds a B.A. in architecture (Princeton University), M.Arch. (Rice University), and M.L.I.S. (North Texas State University).

Valerie Collins is a 2015 National Digital Stewardship Resident at the American Institute of Architects. She holds a B.A. in English and German from the University of Alaska Fairbanks and a MLIS from Dalhousie University.

Speakers

Valerie Collins

Nancy Hadley

Senior Manager, Archives & Records, The American Institute of Architects

HadleyCollins ResearchForumPoster2015 pdf

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

1:30pm EDT

Research Forum Poster: Controlled Vocabulary Enhancement through Crowdsourcing: Project Andvari, Micropasts, and Public Quality Assurance

As part of Project Andvari, a digital humanities initiative to aggregate early medieval northern European artifacts, it was deemed necessary to develop a semantically structured iconographic thesaurus to properly describe the iconographic content of distributed artifactual collections from a variety of contributing institutions. Developed according to SKOS-methodologies through open-access platforms, the thesaurus will ultimately be integrated into the project platform and made available for distributed implementation and linkages to broadly adopted authorities. Despite a solid conceptual foundation, project members were concerned about the resource’s ability to properly describe resources based on domain-specific scholarly practices. With this in mind, the project team partnered with Micropasts – a crowdsourcing platform sponsored by the British Museum – in order to create a Pybossa-based crowdsourcing application through which researchers, graduate students, and the public could test the thesaurus by applying terms and concepts to digital objects collected from the British Museum and the Swedish National Heritage Board. In this poster, we will present the underlying concept behind the utilization of crowdsourcing approaches to perform initial testing of a controlled vocabulary resource, highlighting the benefits of bringing multiple subjective perspectives to quality assurance efforts. The poster will also discuss the development of the crowdsourcing application in collaboration with the Micropasts team. Finally, the poster will present initial findings of the crowdsourcing initiative, analyzing term usage and recommended concepts in order to determine both the usability of our thesaurus and the feasibility of our quality assurance approach. The poster will finally present actionable recommendations for future projects interested in implementing crowdsourcing approaches to authority record testing and enhancement.

About the Authors:

Dr. Youngok Choi is an associate professor at the Department of Library and Information Science, the Catholic University of America. Her areas of research and teaching include digital library development, metadata management, image information seeking behavior, image indexing, digital cultural heritage information management, and user studies. She is a principle investigator of the Institute of Museum and Library Service (IMLS) project, “Cultural Heritage Information Management (CHIM): Educating 21st Century Cultural Heritage Information Professionals during 2012-2015”. Recently, she organized a public forum of Cultural Heritage Information Management (CHIM) (http://lis.cua.edu/chimforum/).

Joseph Koivisto recently completed his MSLIS from the Catholic University of America where he focused on the intersection of cultural heritage information management and digital approaches to librarianship. His work focused on the development of thesauri for application to cultural heritage collections in digital platforms. His work for Project Andvari and Syriac Heritage—two projects hosted at CUA — have helped to further the involvement of librarian professionals in innovative digital humanities initiatives. Joseph currently works for the Library of Congress and the DC Public Libraries. A co-authored article to which he contributed on controlled vocabularies has been submitted for publication.

Speakers

Dr. Youngok Choi

Joseph Koivisto

Research Assistant, The Catholic University of America

Eric Cartier

Digital Librarian, University of Maryland Libraries

Cartier ResearchForumPoster2015 pdf

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

1:30pm EDT

Research Forum Poster: History and Genealogy: A Study of the Relationship between Genealogical Research and Interest in History

Genealogists make up an important segment of many libraries’ and archives’ user population, but have largely been neglected in the professional literature until recently. This exploratory study investigates the connection between genealogical research and interest in history, seeking to find out more about how the public engages with history through genealogy. The goal was to better understand user interests and needs, informing the way information professionals serve their genealogist patrons and opening up avenues for further research. A survey was distributed online and in paper to three North Carolina genealogical societies, and the results compared to the answers given to the same survey by graduate students at the University of North Carolina – Chapel Hill. The results indicate that genealogists tended to be more interested in history in general than the students, and revealed some common motivations for genealogical research between the two groups. Both groups enjoyed learning more about the context of their ancestors’ lives, exploring the continuity of family traits, and building a historical narrative in which they played a part – an important part of identity formation. The survey also revealed some differences; unlike the students, many genealogists also tended to enjoy the communities formed around their genealogical pursuits, the lifelong learning process, and the satisfaction of problem-solving. These findings can help information professionals to develop more effective resources for their genealogist patrons and provide them with better overall service. Further study of the motivations for genealogical research identified in the study and comparison among genealogists of varying levels of expertise are potential areas for future research.

About the Author:

Jamie Patrick-Burns earned her Master of Science in Library Science with a concentration in Archives and Records Management from the University of North Carolina at Chapel Hill in2015, and her Master of Arts in Public History from North Carolina State University in 2014. She completed an internship in the University Archives at Duke University, accessioning, processing and describing records of enduring value to the Duke community and answering reference questions about the collections, as well as contributing to social media outreach and digitization projects. She also held a research internship for the Halifax County Convention and Visitors Bureau, conducting research to document Underground Railroad activities around Halifax, NC and helping develop historical interpretation and public programs. Jamie has published an original research paper on the interpretation of the tobacco industry in Durham NC in the NC State Graduate Journal of History and collaborated on multiple exhibits as a student at North Carolina State University. Her professional interests include public outreach and access, electronic records and technologies, and description. She received her BA in History and French from Wheaton College (IL).

Speakers

Jamie Patrick-Burns

Digital Archivist, State Archives of North Carolina

Jamie Patrick-Burns is the Digital Archivist for the State Archives of North Carolina. She has a MSLS with a concentration in archives and records management from UNC - Chapel Hill and MA in Public History from North Carolina State University.

Patrick Burns ResearchForumPoster2015 pdf

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

1:30pm EDT

Research Forum Poster: Implications of Organizational Policies on Document Security and Trustworthiness

Evaluating the related issues of document security and cybersecurity allows us to advance the archival profession’s impact on the lifecycle of digital content and its trustworthy overtime access. My poster will present the current developments in cybersecurity studies, in particular the organizational readiness work being done at MIT Sloan School of Management, and how archivists may leverage that work to extend the TDR model into the creation and post-custodial environments of records creators. As archivists, our responsibilities for maintaining the integrity, authenticity, and appropriate access to records in our care generally begin at the time of acquisition.

With digital records, what are our responsibilities in understanding the organizational security context present during the creation, use, and storage during their active period? Although this is often addressed in the field of records management and left to the records creators, I suggest that understanding the policies under which organizations and their employees create, use, and store records have a direct impact and relationship to an archives, esp. an organizational archives, ability to be a trusted digital repository when copies of digital material may still be used and shared outside of the archival enterprise.

By comparing the TRAC questions to the “House of Security” interview questions I will present ideas and solicit feedback and comment from Forum attendees as to how archivists might intersect with the Cybersecurity community to promote the related work we do as well.

About the Author:

Kari R. Smith joined the staff of the MIT IASC in December 2011 as Digital Archivist where she has established process and procedures for acquiring and managing born-digital content. Shemanages over 2TB of digital records for the Institute Archives and Special Collections department of the MIT Libraries. Prior to MIT, she worked at the University of Michigan, Department of the History of Art as Head of the Visual Resource Collections and at Cornell University Library as a digital project archivist. Since 2008 she has been an instructor for the Digital Preservation Management workshops. She is a member of the ArchivesSpace Technical Advisory Council, was elected to the Executive Council for the BitCurator Community, and is serving on the BitCurator Access Advisory Board. She serves as co-Chair for the SAA MDOR and is the Conference Chair for the 2016 IS&T Archiving conference. She is also a member of the program committee for the SAA Research Forum. She contributes to the digital archives and preservation community through her blog and participation in several community forums.

Speakers

Kari R. Smith

Institute Archivist and Program Head for Digital Archives, Massachusetts Institute of Technology Libraries

Smith has worked with digital records in corporate, governmental, educational, and heritage organizations for over 20 years. She believes in the power of information and records as evidence and as important components that document our human experience.

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum

1:30pm EDT

Research Forum Poster: Nebium

Nebium is a mobile survey app designed for archivists, collection curators, and preservation professionals. It facilitates the appraisal and assessment of archival collections, making it easy to record information in the field or in situ, and seamlessly link recorded data to an enterprise archives management system. The app allows users to easily note things like condition, research value, and restricted materials at the collection or container level. Designed to integrate with ArchivesSpace, Nebium is also a stand-alone tool that is able to export your survey data as CSV or PDF. Our poster session will include a prototype of the Nebium app, as well as documentation of the open-source Nebium data model.

About the Authors:

Lisa Darms is the Senior Archivist at New York University’s Fales Library & Special Collections. She teaches in NYU’s Graduate program in History, and is founder of the Fales Riot Grrrl Collection.

Brian Hoffman is an independent software developer and a contributor to the open source ArchivesSpace project. Nebium is an independent project not affiliated with an institution or organization.

Speakers

Lisa Darms

Senior Archivist, Fales Library & Special Collections

At the Research Forum I'll be presenting a prototype collection assessment app, Nebium, developed with programmer Brian Hoffman. This project is not affiliated with an institution.

Brian Hoffman

Jr. Vice President, Hoffman Consulting

Talk to me about buying me a beer!

DarmsHoffman ResearchForumPoster2015 pdf

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

1:30pm EDT

Research Forum Poster: Open Access to Government Data: A View of the Playing Field

In February 2013, the Office of Science and Technology Policy (OSTP) issued a memorandum to the heads of 19 executive departments and agencies directing them to develop plans promoting open access (OA) to data and publications. As of June 2015, 17 of these agencies have released their OA plans to the public. The mandate for these plans includes establishing uniform elements and compatible approaches that would increase the opportunity for data integration across agencies. Given the agencies’ diversity of missions and foci, however, they do have some unique approaches to data. Understanding this new OA data landscape and where to access available resources will help organizations prepare for managing their data and publications. This poster presents preliminary findings of the IMLS funded project, Data Curation Needs, Gaps and Opportunities. This project has gathered and analyzed the government agency plans that have been released and explores the implications for cultural heritage projects, particularly those supported by IMLS. Project researchers are in the process of completing a gap analysis identifying how gaps might be filled and the implications for cultural heritage institutions.

About the Authors:

Suzie Allard is Associate Dean of Research at the University of Tennessee College of Communication & Information and professor in the School of Information Sciences. Her research focuses on how scientists and engineers use and communicate information. Oak Ridge National Laboratory and Y-12 National Security Complex are key partners for her work on science information and data curation. Allard is PI/Co-PI on grants funded by the National Science Foundation, Institute of Museum and Library Services and other agencies. She is a member of the DataONE Leadership Team and the Networked Digital Library of Theses and Dissertations Board of Directors.

Alice Bishop is Senior Program Officer at the Council on Library and Information Resources (CLIR). She directs the Postdoctoral Fellowship Program that provides recent PhD graduates the opportunity to work on projects forging and strengthening connections among library collections, educational technologies, and current research. She also oversees the IMLS-funded research examining the federally mandated plans for open access and their implications for the continuing education needs of libraries, museums, and other cultural heritage institutions.

Cal Lee is an associate professor at the University of North Carolina at Chapel Hill. His research focuses on the professionalization of digital curation and the diffusion of existing tools and methods including digital forensics and web archiving. He has served as Principal Investigator or Co-PI on projects funded by the Andrew W. Mellon Foundation, the National Science Foundation and the Institute of Museum and Library Services.

Since 2012, Nancy Y. McGovern has been responsible for Digital Curation and Preservation at the Massachusetts Institute of Technology (MIT) Libraries, located in Cambridge Massachusetts in the USA. She directs the Digital Preservation Management (DPM) workshop series that has been offered almost fifty times since 2003. She developed the Digital Preservation Outreach and Education (DPOE) curriculum for the U.S. Library of Congress. She has more than twenty-five years of experience with preserving digital content, including senior positions at ICPSR, a social science data archive at the University of Michigan; Cornell University Library; the Open Society Archives; and the Center for Electronic Records of the U.S. National Archives. In 2015, she was elected Vice President/President-elect of SAA. She completed her PhD on digital preservation at University College London in 2009.

Speakers

Suzie Allard

Associate Dean for Research, College of Communication & Information, The University of Tennessee

Alice Bishop

Senior Program Officer, CLIR

Cal Lee

Professor, University of North Carolina

Nancy McGovern

SAA President; Digital Preservation Program lead, Massachusetts Institute of Technology

Since 2012, Nancy Y. McGovern has been responsible for digital preservation at MIT Libraries. She directs the Digital Preservation Management (DPM) workshop series, offered fifty times since 2003. She has thirty years of experience with preserving digital content, including senior... Read More →

AllardBishopLeeMcGovern ResearchForumPoster2015 pdf

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

1:30pm EDT

Research Forum Poster: Pedagogical Strategies for Fostering Pluralism in Archival Studies

This piece contributes to the literature on pluralizing the archival curriculum. It describes digital pedagogies used in archival courses to help students develop cultural competence. Cultural competence in library and information science is defined as the ability to function effectively in information environments serving populations from diverse linguistic, cultural, and socioeconomic populations.1 We use relational reflexivity as a research method that engages with both educator and students’ perspectives on the value and use of such pedagogical strategies.

In one course, students created digital stories concerning diversity in the LIS professions ranging from topics on Latino cultural literacies to the role archives have in supporting Native American language preservation. In another course, students collaborated with faculty and curators to produce digital exhibits documenting local cultures and communities by using the scholarly publishing platform Scalar. This work has implications not only on the type of sociotechnical engagement educators foster to develop a pluralistic curriculum, but also on how such activities can help empower students

About the Authors:

Janet Ceja Alcalá is a faculty member at Simmons College in the School of Library and Information Science; she holds a doctorate degree in Library and Information Science from the University of Pittsburgh. Her scholarly fields of interest include the history and preservation of moving images, archival education and advocacy, and the role of archives in preserving intangible cultural heritage in Mexico and in Latino and Indigenous communities in the U.S.

Cordelia L. Hooee is a graduate student, Knowledge River Scholar, at the University of Arizona, School of Information; she is a graduate assistant at the University of Arizona’s American Indian Film Gallery. She holds a Bachelor of Liberal Studies degree from Arizona State University. She is a member of the Zuni Tribe and is from Zuni Pueblo in New Mexico. A majority of Cordelia’s library career was spent working at the Pueblo of Zuni’s public library, and while she is a full-time student, she remains active in the New Mexico tribal library community and with the Zuni Public Library. Cultural materials and language preservation are her focus as she works towards a master’s degree in library science.

Jessica Kniest is a graduate student at the University of Arizona’s School of Information, where she is pursuing a master’s degree in Library and Information Science. She holds a BA in Creative Writing from the University of Arizona. Her interests include writing, archiving and preserving documents, and organizing digital information. She currently works in the Graduate College Admissions office at the University of Arizona.

Hanni Nabahe is an ARL/SAA Mosaic Fellow and Knowledge River Scholar with the School of Information at the University of Arizona, pursuing an MLIS degree and graduate certificates in Archives and Digital Information Management. Originally from southern Mexico, she holds a BA in English from Brigham Young University. She is a library instructor at the Pima County Public Library, and has worked in Special Collections with both the University of Arizona and UC San Diego. Hanni is an active member of the American Indian Library Association, REFORMA, SAA, and SLA, and her professional interests include digital access and preservation of archival materials with a special focus on underrepresented/marginalized communities and indigenous language revitalization, as well as related intellectual property and copyright issues.

Monique Perez holds a BS in Education from the University of Arizona where she majored in Literacy, Learning and Leadership with a minor in History. She is a 2014 i3 (iSchool Inclusion Institute) Scholar at the University of Pittsburgh, where she will be completing research along with her colleagues through the summer of 2015. Monique is currently obtaining her MLIS at the University of Arizona through Knowledge River – a program that focuses on educating information professionals who are committed to serving diverse populations, specifically Latino and Native American communities. In 2014, she was selected as an Association of Research Libraries (ARL) Initiative to Recruit a Diverse Workforce (IRDW) Scholar. She has a passion to assist underserved populations, such as the Latino community and increase early literacy skills and access to information and resources. She currently works with Make Way For Books, an early literacy resource center in Tucson, Arizona, as well as the Research and Learning Team at the University of Arizona Main Library.

Speakers

Janet Ceja Alcala

Cordelia L. Hooee

Jessica Kniest

Hanni Nabahe

Monique Perez

AlcalaNabaheKniestPerez ResearchForumPoster2015 pdf

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

1:30pm EDT

Research Forum Poster: Perceptions of Quality in Digital Moving Image Surrogates

This poster aims to report on the early stages of a research project to document and analyze how humanities and social sciences scholars perceive the quality of analog moving image works and their digitized surrogates. The study’s hypothesis is that user perceptions of image quality may impact researchers’ ability to incorporate moving images as research data in their work.

Potential user communities that will be studied in this research include psychologists, cinema studies scholars, and historians, all of which have been identified as communities that frequently use legacy moving image materials in their research for purposes of documenting and analyzing phenomena. Typical examples of moving image uses might include psychologists looking at babies’ facial expressions to determine reactions to various stimuli, cinema studies experts looking at uses of color in a particular director’s feature films, or historians examining details in news footage such as clothing, automobiles, shop and street signs, and various interactions and activities in which those depicted are engaged. While it is a given that poor image quality may negatively impact the ability of users to gather and analyze data about the phenomena they are studying, few studies have actually examined user definitions of image quality and how perceptions of image quality may affect research activities.

The poster will summarize the research design for the larger study and also report on plans for a pilot study on researchers’ perceptions of image quality while using moving image materials from the Center for the History of Psychology at the University of Akron.

About the Author:

Karen F. Gracy is an associate professor in Library and Information Science at Kent State University. She possesses an MLIS and PhD in Library and Information Science from the University of California, Los Angeles and an MA in critical studies of Film and Television from UCLA. Recent publications have appeared in JASIST, Archival Science, American Archivist, Journal of Library Metadata, and Information and Culture. Dr. Gracy's scholarly interests are found within the domain of cultural heritage stewardship, which encompasses a broad range of activities such as preservation and conservation processes and practices, digital curation activities that consider the roles of heritage professionals and users in the lifecycle of objects and records, as well as knowledge representation activities such as definitions of knowledge domains, development of standards for description, and application of new technologies to improve access to cultural heritage objects. She teaches in the areas of preservation and archiving, with a focus on moving image archives and digital preservation issues.

Speakers

Karen Gracy

Associate Professor, Kent State University

Karen F. Gracy, Ph.D., is an associate professor with tenure at the School of Library and Information Science of Kent State University. She possesses an MLIS and PhD in Library and Information Science from the University of California, Los Angeles and an MA in critical studies of... Read More →

Gracy ReseachForumPoster2015 pdf

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

1:30pm EDT

Research Forum Poster: Revisiting Backlog Processing with MPLP

In August 2014, I began processing 1700 linear feet of American Federation of Teachers (AFT) records at the Reuther Library of Labor and Urban Affairs, Wayne State University. For this 18 month project I have had to balance the time constraints of my job with competing needs of the collections and of the Reuther, such as downsizing collections to save space, preservation concerns, and determining the proper amount of description to use. “More Product Less Process” seems to be the norm for processing strategies in many archives, and as I am using it on a fairly large scale, I am revisiting some of its strengths and weaknesses and the ways it can adapt to different collections. In this process, I am also attempting to see just how much can be accomplished with MPLP in a limited amount of time. My poster illustrates the challenges I’ve faced when carrying out this project, the various ways I have applied MPLP principals and methods, and the advantages and drawbacks of those approaches. It also shows ways I have adapted my approach that may stray from the “less process” side of the equation, but still keeps to the spirit of accomplishing more in less time. I hope my experience can benefit others when tackling large collection backlogs.

About the Author:

Stefanie Caloia is the American Federation of Teachers Project Archivist at the Walter P. Reuther Library of Labor and Urban Affairs, Wayne State University. Previously, she worked for a private archives in Birmingham, MI, and for History Associates, Inc., which took her to Carlsbad Caverns National Park and Keweenaw National Historical Park. She received her MLIS and graduate certificate in archival administration from Wayne State University and a BA in photography from Grand Valley State University. She is also a member of the Academy of Certified Archivists, secretary of the Michigan Archival Association, and volunteers as a member of the Redford Township Historical Commission.

Speakers

Stefanie Caloia

AFSCME Archivist, Wayne State University

Caloia ResearchForumPoster2015 pdf

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

1:30pm EDT

Research Forum Poster: Shell Scripting for Born-Digital Archives

This poster will visualize and display three simple shell scripts that facilitate the acquisition of born-digital archival collections from donors’ computers and streamline the creation of descriptive data for EAD finding aids. Written by two archivists at Princeton University’s Mudd Manuscript Library with no educational background in computer science, these scripts aid the Library in conforming to the Producer-Archive Interface Methodology Abstract Standard (PAIMAS) and the Describing Archives: A Content Standard (DACS).

Mudd archivists created the first two shell scripts, which facilitate acquisition, using basic Bash and Batch commands that form part of the default shells in Unix (Mac) and DOS (Windows) computing environments, respectively. The usage of default commands is significant because archivists can execute these acquisitions on a donor’s computer irrespective of a particular operating system, eliminating the need for donors to install any additional software. Using the default Linux (Ubuntu) shell that is packaged with the open-source BitCurator environment, Mudd archivists composed the third shell script to streamline the creation of descriptive data. This script is important because it extracts metadata from the file system efficiently and allows archivists to quickly transform this data into an EAD component listing.

Taken as a whole, the scripts have simplified the Library’s acquisition and access procedures for born-digital archives, empowering them to gain greater intellectual control of materials and provide enhanced access to researchers through richer description.

About the Authors:

Rossy M. Mendez is a recent graduate and a Public Services Project Archivist at the Seeley G. Mudd Manuscript Library of Princeton University. Her responsibilities include providing reference services, assisting with reading room operations, and working on special projects including curating exhibitions and creating description for oral history collections. She is interested in outreach, archival literacy and the representation of marginalized communities in the archival record.

Jarrett M. Drake is the Digital Archivist at Princeton University where his responsibilities entail acquiring, accessioning, and describing University Archives collections in both digital and analog formats. He currently serves on the Start-Up Committee of the BitCurator Consortium and also co-chairs the bibliography subgroup of the Access to Electronic Records Working Group of SAA’s Reference, Outreach, and Access Section. Drake’s research interests include the intersection of digital archives, human rights, and social justice.

Speakers

Jarrett M. Drake

Digital Archivist, Princeton University

Jarrett M. Drake is the Digital Archivist at Princeton University.

Rossy Mendez

Public Services Project Archivist, Princeton University

I am passionate about access. I am really interested in community initiatives particularly in university repositories. My hobbies outside of archives include travel, photography and blogging.

rm jmd scriptingposter pdf

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

1:30pm EDT

Research Forum Poster: Stuck in the Middle: Exploring the Mid-Career Job Gap

This project examines the perceptions of archivists regarding levels of job classification with particular focus on mid-career positions and determines if they are borne out with data. The investigators seek to address concerns within the archival profession that there exists a lack of job openings and positions available to mid-career archivists, with overrepresentation of entry-level and upper management positions. To quantify this perceived disparity of job offerings we will illustrate the number of professional archival positions at each career level available during a two-year time period (2013-2015). Each discrete job opening will be assigned to one of three categories: entry-level, mid-career, or upper management. We will contextualize these findings with data collected from a survey sent to SAA membership in 2015. The survey posited several key questions, including what career level respondents believed themselves to be in, whether they perceived a deficit of mid-career job opportunities, and if they saw a clear path from entry level to upper management/leadership positions. Through their findings, the investigators aim to shed light on the balance, or lack thereof, in the current career hierarchy and necessary areas for growth in the archival profession.

About the Authors:

E. Evan Echols is a Senior Assistant Librarian in the Manuscripts and Archives Department ofthe University of Delaware Library, where he has been since 2006. He is responsible formanaging manuscript collection audiovisual materials and creating policies for their housing,preservation, and description. Other responsibilities include processing and description,outreach and instruction, and providing regular public service and reference assistance. Echolsreceived a MasterÕs Degree in Library and Information Science from the School of InformationStudies at Syracuse University. He has been a member of SAA since 2007.

Tammi Kim is an Assistant Librarian in the Manuscripts and Archives Department of theUniversity of Delaware Library, where she has been since 2013. Prior to joining the University of Delaware, Kim worked at the Richard B. Russell Library for Political Research and Studies atthe University Georgia. Kim received her MLIS with a concentration in archival studies from theDepartment of Information Studies at UCLA in 2011. She has been a member of SAA since 2009.

Speakers

E. Evan Echols

Tammi Kim

Special Collections Technical Services Librarian, University of Nevada, Las Vegas

Accessioning archivist at UNLV Libraries Special Collections. I also manage our web archiving program.

EcholsKim ResearchForumPoster2015 pdf

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

1:30pm EDT

Research Forum Poster: The LA as Subject Residency Program: A New Approach to Archival Training

The LA as Subject Resident Archivist program presents an original, multi-faceted approach to archival training for early career archivists. This Institute of Museum and Library Services funded project is the only residency program of its kind on the west coast. The goal is to provide residents with the opportunity to gain professional experience in diverse institutional settings, engage with the LA as Subject community through workshops, and also receive professional guidance through mentorship.

LA as Subject was established nearly 20 years ago as a network of memory institutions, collectors, and enthusiasts dedicated to preserving the history of Los Angeles. The residency program was developed as a collaboration between The Autry National Center, the University of Southern California, and California State University Northridge, each of whom serves as the home institution for one resident. The residents transfer between four three-month rotations, where they will complete projects specifically chosen to address the core set of archival competencies codified by SAA, and to provide opportunities to experience the diverse cultures and practices of a variety of institutions. Furthermore, each resident is required to hold workshops for LA as Subject members and present a capstone project at the annual Archives Bazaar in October.

In this poster, inaugural residents Rachel Mandell, Kelsey Knox, and Beth McDonald reflect on their experiences thus far in this innovative program, discuss their expectations for the remainder of the year, and outline their hopes for how participating in the residency program will benefit their future archival careers.

About the Authors:

Kelsey Knox is the LA as Subject Resident Archivist at California State University, Northridge. She has previously held internships at the Getty Research Institute, Yosemite National Park Archive, and the Peace Corps Records Office in Washington, DC. During this LA as Subject residency, Kelsey is looking forward to diversifying her experiences and learning more about archives in the Los Angeles area.

Kelsey received her B.A. in American Studies from the University of California, Santa Cruz and her MLIS at UCLA with an emphasis in Archival Studies.

Rachel Mandell graduated from UCLA in 2012 with a master’s degree in Library and Information Science, where she focused on the research data management and digital archiving. Her thesis project traced the development of the UCLA Data Registry—an online tool designed to promote data sharing among scholars. After graduating, Rachel pursued a personal goal to live abroad and also gained international experience as a visiting scholar in the Media Library at the Center for Art and Media Technology in Karlsruhe, Germany. She was then awarded a 2013-2014 Fulbright grant in Vienna, Austria where she concentrated on audiovisual archiving by working in the Austrian Academy of Sciences’ Phonogrammarchiv—the oldest sound archive in the world—as well as the Austrian Film Museum, where she digitized and archived amateur films. Rachel is currently the LA as Subject Resident Archivist with the Autry National Center. By the program's end, she will have processed paper-based, photographic, and film collections from the region's diverse populations at The Autry National Center, CSU Dominguez Hills, the Los Angeles Police Museum, and the Los Angeles Public Library.

Beth McDonald is the L.A. as Subject Resident Archivist with the University of Southern California. She recently finished her rotation at the Center for Oral and Public History at California State University Fullerton and is currently working with the Pasadena Museum of History. Beth graduated from the University of California, Los Angeles with an MLIS specializing in Archival Studies in 2014. She has done research on creating a Twitter archive for UCLA, and done studies to analyze user experience and digital preservation best practices for the South Asian American Digital Archive.

Beth is also the Museum Manager and Archivist for the Campo de Cahuenga, a small historical site in Studio City, California, and has held internships at UCLA, Pepperdine University, and Sequoia and Kings Canyon National Park. She previously received her BFA in Theatre from Auburn University and is always looking for ways to blend her love for performing arts and archives. Before her move to the archival field, Beth worked for many years in the entertainment advertising world.

Speakers

Kelsey Knox

Archivist for Special Collections and University Archives, Pepperdine University

I'm passionate about University Archives and working with college students. I love education and outreach, and especially getting students involved in the wonders that are held in archives!

Rachel Mandell

Metadata Librarian, University of Southern California

Beth McDonald

Performing Arts Archivist, California State University, Dominguez Hills

KnoxMandellMcDonald ResearchForumPoster pdf

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

1:30pm EDT

Research Forum Poster: “Keep It Simple” Accessioning

As an institutional repository, DePaul University Archives faces a constant influx of small transfers of records in addition to larger, periodic donations. This constant “trickle” of records ranging from routine mailings and ephemera to vital records had created an environment where some materials were meticulously “over-accessioned” and processed while others languished in backlog. This poster will address the very simple steps implemented to reduce (and prevent) accessioning and processing backlog for physical and digital records, while improving use of staff time and knowledge about how staff time is begin used. A combination of three accessioning “streams” that immediately queues records as they come in the door, coupled with a “Last-In-First-Out” processing plan, has standardized when and how records are managed.

About the Author:

Andrea Bainbridge has served as University Archivist in DePaul University’s Special Collections and Archives Department since 2010. She earned a Master of Library and Information Science degree from Dominican University in River Forest, Illinois, and previously served as Senior Archivist at the American Medical Association. She is a proud member of the Chicago Area Archivists and Midwest Archives Conference.

Speakers

Andrea Bainbridge

University Archivist, DePaul University

Bainbridge ResearchForumPoster2015 pdf

Tuesday August 18, 2015 1:30pm - 2:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

Research Forum Session 7: Digital Dilemmas - Email Appraisal Solutions for the Cultural Heritage Sector: A Case Study

Anthony Cocciolo will present a study that examines strategies to appraise significant email as a cultural heritage resource, using an art museum located in the Northeast Untied States as a study site. The central research question is, by what method can email be appraised such that only significant email is retained? To study this, email messages from three mailboxes (an executive and two curators) are manually appraised for retention using a rubric. Following this manual appraisal, strategies for expediting this appraisal process, using what is learned from the manual appraisal process, are explored. A major finding of this study is that sent mail is almost always significant, although preserving only sent mail, or preserving sent mail in combination with inbox items that have been acted upon (replied to or forwarded), are not sufficient to capture significant correspondence. Rather, a social network approach holds the most promise to accelerate the process of email appraisal. This means that appraisal should be conducted by gaining an understanding of the mailbox owner’s social network, and appraising messages in groups by the sender/receiver. Some senders/receivers can be retained in entirety because of the nature of the relationship between the sender/receiver and the mailbox owner (e.g., professional relationship where correspondence is always related to mission of museum), where other senders/receivers require more fine-grained appraisal (e.g., relationships that span personal and professional life).

About the Author:

Anthony Cocciolo is an Associate Professor at Pratt Institute School of Information and Library Science, where his research and teaching are in the archives area. Prior to Pratt, he was the Head of Technology for the Gottesman Libraries at Teachers College, Columbia University. He completed his doctorate from the Communication, Media andLearning Technologies Design program at Teachers College Columbia University, and BS in Computer Science from the University of California, Riverside. You can find out more about him at his website: http://www.thinkingprojects.org.

Speakers

Anthony Cocciolo

Dean, Pratt Institute School of Information

Cocciolo ResearchForumSlides2015 pdf

Tuesday August 18, 2015 3:00pm - 3:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

3:00pm EDT

Research Forum Session 7: Digital Dilemmas - Visual Archive Prototype

In an environment in which the cognitive processing of visual information is ever-more important and visualization of data, concepts, and worlds is on the rise, there is great interest in visual interfaces with library collections. Archives are particularly challenging from this perspective because each one is unique; without visual interfaces equivalent in intuitiveness, efficiency, effectiveness, and user pleasures to those used with other types of databases, archival information will be even more obscure, difficult to access, and underused in the future than they have been in the past. This experimental research project explored how individuals search when they are using a visual information retrieval system in an archival setting. Six individuals from different academic backgrounds were studied as they search using a prototype of a visually oriented interface to a subset of archival collections from the American Geographical Society Library at University of Wisconsin-Milwaukee Libraries, which was developed by the PI for the purposes of this test project. Participants carried out a number of interactive tasks, and were interviewed to more deeply understand insights into the visual retrieval process. The findings suggest that the visual display of the archival images enabled participants to discover information more quickly, and was more enjoyable to use. The discoveries from this small pilot study will be expanded to a larger scope to learn more about the performance of the visual system and user engagement.

About the Author:

Jennifer Stevenson is a PhD Candidate at University of Wisconsin-Milwaukee. Jennifer has a MLIS with a concentration in Archives and a Certificate of Advanced Study in Digital Libraries from the University of Wisconsin - Milwaukee. She is also an Archivist at the Archdiocese of Milwaukee. Her research interests include archivists’ use of social media, interface design, and the social impacts of information and communication technology amongst different user groups. Professionally, she has been working in the world of digital archives. Over the past several years she has worked at several institutions as a digital archivist consultant

Speakers

Jennifer Stevenson

Research Assistant, University of Wisconsin-Milwaukee

Jenny Stevenson recently finished her second year of doctoral work at University of Wisconsin-Milwaukee. Jenny graduated with a MLIS and concentration in Archival Studies in December 2010. She then went on to receive her Certificate of Advanced Study in Digital Libraries. Her research... Read More →

Stevenson ResearchForumSlides2015 pdf

Tuesday August 18, 2015 3:00pm - 3:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

3:00pm EDT

Research Forum Session 7: Digital Dilemmas - Web History and Web Archives

The Web has come to represent a new space and manner in which to conduct many of our life spheres. Government, corporate, institutional and personal records are created and presented: linked, dynamic, ephemeral, semi-permanent, censored/commercialized/rated via secret search algorithms, public or increasingly locked to members. Indicatively, the Web itself has not yet become a focus of digital history and this might be related to a lack of ‘adequate’ web archives.

Rather implicitly, historians have developed routine procedures to carry out analog research projects AND, in response, cultural institutions have either created or preserved adequate types of primary and secondary resources. Briefly reviewing both, we then follow a hypothetical historian of the future who wants to search currently existing web archives using her beloved procedures and looking for like resources. Of course, her web history also requires new types of questions and thus resources regarding for example functionality (browsers and algorithms), record types (personal narratives and popular entertainment), or privacy issues (e.g. targeted advertisement).

Our historian samples members of the International Internet Preservation Consortium and the Wayback Machine as representing today’s best available tools, standards and practices of web archiving. Alas, she fails: what she encounters demonstrates how web archives are currently not preserving an adequate cross-section of the Web in its interconnected aspects of collection policy/appraisal and access tools for historical research.

An analogy to a European medieval town might help here. Little will be left of its infrastructure, of changes in all its aspects, functionality, and its close links to the outside via trade, migration, pilgrim and tourism routes, wars, diseases, and crises. Archivists and historians know this: only minute aspects and little of its medieval functionality will be preserved. Perhaps they will also know the same to hold true for the early web.

About the Author:

Susanne Belovari, Archivist for Faculty Papers and Assistant Professor, University Archives, University of Illinois, Champaign-Urbana, previously worked at Digital Collections and Archives, Tufts University and as Holocaust restitution historian and archivist for the Jewish Community of Vienna, Austria.

Susanne has served on the board of the International Council on Archives – Section of University and Research Institution Archives and is editor in chief of the section’s Who’s Who in Archives Globally as well as its newsletter. She has presented at regional, national, and international conferences on international archival issues, digital archives issues, the history of archives, food and culinary history before and under National Socialism, and processing ‘archives under siege’ among other topics and has published numerous articles. Her academic background is in international development, Latin American Studies, the history of colonialism and science and holds a Ph.D. from the University of Illinois, Urbana, and a Post-Doctoral Research Associate at the University of Wisconsin, Madison.

Speakers

Susanne Belovari

Archivist for Faculty Papers, University of Illinois at Urbana-Champaign

Susanne Belovari is the Archivist for Faculty Papers, University Archives, UIUC, previously worked at DCA, Tufts University, and as Holocaust restitution historian/archivist in Austria. She is active in ICA-SUV and SAA and presented and published about international and national... Read More →

Tuesday August 18, 2015 3:00pm - 3:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum

3:00pm EDT

Diversity Committee Meeting

Tuesday August 18, 2015 3:00pm - 5:00pm EDT
Hopkins Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

SAA Group

3:00pm EDT

Finance Committee Meeting

Tuesday August 18, 2015 3:00pm - 5:00pm EDT
Case Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

SAA Group

3:30pm EDT

Research Forum Session 8: Archival Challenges and Progress - Accessing Restricted Records While Protecting Personal Data: An Ethical Balancing Act

Providing security to records and promoting individual rights, often thought of as the domain of government archives, can present complex problems for archivists in non-government archives. Because of the wide range of records and personal collections they contain, university and other research institution archives often face particular challenges navigating conflicting needs of access to records and protection of personal privacy. Such diverse collections can include varying degrees of sensitive or private information in administrative records, personal papers, oral histories, literary works, legal and health records, and research data. These records and personal papers come with unique sets of considerations before access to researchers can be granted. These archivists must think of personal identifying information, the protection of research subjects, third party privacy, and compliance with legal mandates.

This presentation will address the variety of restrictions possible in such hybrid archives and practical solutions of how to balance the archival ethics of protecting privacy and providing access. Multiple strategies will be explored relating to creating and negotiating formal policies for access. It will also consider limits on the effectiveness of even the best articulated access policies when facing legal or political pressures. This research contributes to ongoing discussions and provide useful solutions on the protection of third parties and donors, fulfilling legal mandates for access and restriction, and fulfilling the ethics set by the archival profession as well as what advisory or advocacy role the profession might adopt to ensure that best professional practice can withstand political pressure.

About the Authors:

Cara Bertram is a Visiting Archival Operations and Reference Specialist at the University of Illinois at Urbana-Champaign, where she provides reference services for the University Archivesand manages the American Library Association Archives. She received her BA and MA in History at Western Washington University, along with a certificate in Archives and Records Management.

Jameatris Y. Rimkus is currently the Archivist for Reference & User Engagement at the University of Illinois at Urbana-Champaign, where she provides Archival Instruction and Reference Services for the University Archives. She received her M.S. in Library and Information Science from the Graduate School of Library & Information Science at the University of Illinois at Urbana-Champaign in 2006.

Speakers

Cara Bertram

Archives Program Officer, University of Illinois at Urbana-Champaign

Jameatris Y. Rimkus

University of Illinois at Urbana-Champaign

Jameatris Rimkus is the Archivist for Reference and User Engagement at the University of Illinois at Urbana-Champaign since 2012. She is a member of the Society of American Archivists. Her research interests include the arrangement and description of culturally sensitive materials... Read More →

BertramRimkus ResearchForumSlides2015 pdf

Tuesday August 18, 2015 3:30pm - 4:00pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

3:30pm EDT

Research Forum Session 8: Archival Challenges and Progress - Evidence of Growth and Change in Archival Practice: 77 Years of the American Archivist

The American Archivist (AA) is approaching 80 years of existence and is itself a portrait of the archives profession. Since Volume 1, Number 1 from January, 1938, the journal has provided quarterly – and since 1998 – semi-annual coverage of research, best practices, bibliography, and news of interest to the archival and library communities. It is not overly introspective to examine this publication’s history as a reflection of the profession – indeed, it is a primary source of evidence in its own right. The proposed short presentation will summarize a research project that will examine author characteristics and subject coverage in research articles of The American Archivist through Volume 77 (2014). While this presentation will present merely a snapshot of the period, the intent for the overall project to collect data for all quarterly issues (volumes 1-60) and semi-annual issues (volumes 61-77), including number of authors, author gender, author affiliation, author location, and subject. It is anticipated that this research will shed light on two major aspects of archives in the twentieth and early twenty-first centuries. First, professional and cultural changes may be reflected by changes in topics or perspectives. In the first decades, the journal focused more on issues related to the administration of archives and in specialized repositories than in later years. In more recent decades the publication has included a higher percentage of articles about archival education, intellectual property issues, digital technologies, and the social roles of archives. Secondly, changes in authorship patterns are expected to mirror cultural and professional changes in archival practice and research.

About the Author:

Thomas D. Walker has been a librarian and educator for more than twenty years. He has worked in public, academic, and special libraries. He has worked with two small archives in Illinois, but most of his energies have been focused on library and information science education. His M.A. in Library and Information Science is from the University of Chicago and his Ph.D. from the University of Illinois. He currently teaches in the School of Information Studies at the University of Wisconsin – Milwaukee, specializing in the organization of information. He has edited issues of Library Trends, and published articles in Library Trends, The Library Quarterly, JASIST, Knowledge Organization, among others, and has also written many encyclopedia articles, book reviews, and other short publications and maintains a wiki, Celsus, about library architecture.

Speakers

Thomas D. Walker

Walker ResearchForumSlides2015 pdf

Tuesday August 18, 2015 3:30pm - 4:00pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

3:30pm EDT

Research Forum Session 8: Archival Challenges and Progress - Voices from Every Angle: An Experiment in Documenting Contemporary Art

Many works of contemporary art resist documentation, operating through performance and ephemera. The standard strategy for creating a record of these works is to snap a few photographs, which generates important documentation, but radically flattens and obscures many vital dimensions of the artwork, including the affective responses of the audience, temporal and spatial components, and the artist's own intentions. In collaboration with two artists in the Master of Fine Arts program at the University of North Carolina – Chapel Hill, I have experimented with a program to more fully document performance and ephemeral art. This strategy employs an ethnographic method, wherein I observe how individuals participate in the event, using interviews to elicit a narrative of the viewers' affective, temporal, and spatial experiences. In the first phase, I conduct an interview with the artist, in which the artist discusses the creative processes behind the artwork, and all of the components required for exhibition. In the second phase, I embed myself at the art exhibition, and conduct interviews with exhibition attendees, recording these conversations to create a multi-perspective archive of the event. This body of recorded dialog provides a more complete resource for art historians and other individuals seeking a record of the artwork. In my presentation, I will discuss two attempts to implement this program, discussing what worked and what could be improved. I will especially focus on the methodology of this experiment, which draws upon practices of both contemporary art conservation and archival preservation. As museums and archives increasingly care for complex digital, ephemeral, and otherwise vulnerable objects, dialog and exchange between these professional fields can be productive of innovative practices addressing difficult problems. I hope this experiment can suggest possible such exchange and collaboration.

About the Author:

Colin Post is currently a graduate student at the University of North Carolina-Chapel Hill, where he is working on a dual degree masters program in Art History and Library Science. Colin is also a fellow in the IMLS funded Learning from Artists' Archives project, which investigates practical and innovative strategies for studio artists to build and sustain personal archives. Before moving to North Carolina,

Colin received his MFA in Poetry from the University of Montana and his BA in Religious Studies from the University of Pittsburgh.

Speakers

Colin Post

Post ResearchForumSlides2015 pdf

Tuesday August 18, 2015 3:30pm - 4:00pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

4:00pm EDT

Research Forum Session 9: Enabling Access - A Detailed Analysis of Three Million MARC Records for Archival Materials

Archivists have used the MARC format for description since the 1980s, but deep analysis of the corpus of records has never been done. As of February 2014, OCLC’s WorldCat database included 3,000,000 archival records. This research establishes a detailed profile of data element occurrences, providing a view of 30+ years of practice. The data challenge some common assumptions.

MARC provides no straightforward way to extract all records for “archival materials.” We therefore scoped a filter to extract the archival subset. A simplified description of the filter: it pulls in records for “unpublished” materials in any format (e.g., text, visual, moving image, sound recording) held by a single institution. It excludes records for published materials, theses and dissertations, and bibliographies. The filter itself suggests a rich discussion question: What are the characteristics of “archival material” in the context of the MARC format?

I analyzed the dataset from numerous perspectives in order to address questions such as these: In what significant ways do descriptions differ from one type of material to another? To what extent does use of the archival control byte successfully encompass the universe of archival descriptions? Is it true that archivists usually describe materials at the collection level? How often is DACS used as the content standard?

Some high-level findings:

About 50% of records are coded as “mixed materials,” while 25% each are textual manuscripts or visual materials.

28% are coded as being under “archival control.”

58% describe collections, 42% describe single items.

85% include one or more indexed creator names

75% include one or more indexed subject terms.

The fields used vary significantly from one type of material to the next.

I also explored implications for effective discovery, including those relative to the findings of the Bron et al. study of the 120,000 EAD instances in the ArchiveGrid database.

About the Author:

Jackie Dooley is a Program Officer in OCLC Research, where she undertakes projects to address current challenges faced by archives and special collections libraries in research libraries. Past projects have included detailed surveys of special collections and archives in the US/Canada and the UK/Ireland, the data from which have helped OCLC define its work agenda for the past five years.

In previous positions Dooley worked with archival, visual, and rare book collections at the University of California at Irvine, the Getty Research Institute, the University of California at San Diego, and the Library of Congress.

Dooley has lengthy experience working with descriptive standards, including as a member of the original EAD development team. She’s held a variety of positions within SAA, including serving as President (2012-2013).

Dooley’s latest publication is The Archival Advantage: Integrating Archival Expertise into Management of Born-Digital Library Materials (OCLC Research, 2015), which describes ten areas of archival knowledge that are essential for managing digital materials such as research data that often are managed by library units outside the archives.

Speakers

Jackie Dooley

OCLC Research, Retired from OCLC Research

Jackie Dooley retired in 2018 from her position as Program Officer in OCLC Research. She is an SAA Fellow and a past president of the Society.

ResearchForum Dooley pptx

Tuesday August 18, 2015 4:00pm - 4:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

4:00pm EDT

Research Forum Session 9: Enabling Access - Analyzing Rights Statements in Cultural Heritage Aggregators

The Digital Public Library of America (DPLA) believes that everyone should be able to access - and, whenever possible, reuse - cultural heritage materials made available online. Currently, there is no international approach to rights statements that works for every institution, leading to a confusing proliferation of information. Europeana and DPLA, along with a community of internationally recognized experts in intellectual property, technology, and metadata known as the International Rights Statement Working Group (IRSWG), have been working together to improve these possibilities through the development of minimum, baseline standards in expressing intellectual property status for organisations that contribute to metadata aggregators. The rights statements under development are intended to be understood by both machines and humans, making the concepts around copyright clear and understandable to all. By doing that, we can educate and encourage people to use cultural heritage material to the fullest extent possible while still respecting its legal copyright status.

This presentation will focus on the analysis of the rights statements for in metadata aggregated by DPLA as a large-scale cultural heritage aggregator. Our research has uncovered that there is considerable diversity within those rights statements represented in DPLA's data set, which will need to be reconciled to adopt a framework such as that under development by IRSWG. The presentation will also briefly describe the IRSWG’s development controlled vocabulary modeled using the Resource Description Framework (RDF) and the Simple Knowledge Organization System (SKOS), and potential ways which existing “legacy” rights statements can be reconciled with this vocabulary. This research, and the work of the IRSWG, has been generously funded through the Knight News Challenge, a program of the John S. and James L. Knight Foundation.

About the Author:

Mark A. Matienzo is the Director of Technology for the Digital Public Library of America, and focuses on promoting and establishing digital library interoperability at an international scale. Prior to joining DPLA, Mark worked as an archivist and technologist specializing in born-digital materials and metadata management, at institutions including the Yale University Library, The New York Public Library, and the American Institute of Physics. Mark’s current projects include serving as the project director for Hydra In A Box (a software development project in collaboration with Stanford University and DuraSpace, funded by the Institute of Museum and Library Services). Mark’s previous projects include serving as the technical architect for the ArchivesSpace planning grant and implementation grants, and as lead digital archivist for AIMS (Born Digital Collections: An Inter-Institutional Model for Stewardship), a collaborative project between University of Virginia, University of Hull, Yale University, and Stanford University. Mark received a MSI from the University of Michigan School of Information and a BA in Philosophy from the College of Wooster, and was awarded the Emerging Leader Award of the Society of American Archivists in 2012.

Speakers

M.A. Matienzo

Assistant Director for Digital Strategy and Access, Libraries, Stanford University

Matienzo ResearchForumSlides2015 pdf

Tuesday August 18, 2015 4:00pm - 4:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

4:00pm EDT

Repository Tour: Eleanor Squire Library / Cleveland Botanical Garden

Limited Capacity seats available

Tuesday August 18, 2015 4:00pm - 5:00pm EDT
Off site

Tours and Service Projects, Off Site, Tours

4:30pm EDT

Research Forum Session 10: Digital Advances - “We Have the Technology. We Can Make it Better than it Was.”: An Experiment in the Rapid Mass Digitization of Archival Material

As institutions strive to make more of their archival collections accessible through digitization, methods that yield high quality color jp2 images and searchable text, at low cost, open up a lot of possibilities. In the fall of 2014, the Harvard Law School Library Digital Lab team, partnering with Historical & Special Collections staff, successfully adapted the Library’s in-house use of an ibml ImageTrac 3 high speed scanner, primarily used for the mass digitization of published materials, to digitize material from the library’s Nuremberg Trials Collection. Dealing with 360 boxes of largely unprocessed primary source material from nine of the Nuremberg Military Tribunals, the team overcame the many issues this heterogeneous collection presented to meet the challenge of processing and digitizing over 414,000 document pages in 18 weeks.

Keys to the success of our approach were building an agile project team that worked in close proximity and employing available technology to track and organize the material throughout the workflow. The team was able to produce thousands of color jp2 images per day, with virtually no rework required, and a fully processed collection of the analog material. This platform presentation will emphasize lessons learned from this experiment in the mass digitization of archival material, highlighting the resulting workflows, techniques, and tools used throughout the project that could readily be applied in successfully digitizing other archival collections.

About the Author:

Lindsay Dumas is the Digital Projects Archivist in the Library Innovation Lab (LIL) at Harvard Law School Library, where she coordinates digitization projects large and small. She holds aMA in Archives and Public History from New York University and a BA in History from Providence College.

Speakers

Lindsay Dumas

Digital Projects Archivist, Harvard Law School Library

Dumas ResearchForumSlides2015 pdf

Tuesday August 18, 2015 4:30pm - 4:50pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

4:30pm EDT

Research Forum Session 10: Digital Advances -Archivematica Integrations: Handshaking towards Sustainable Digital Preservation

Rather than using one tool for all their digital preservation needs, institutions tend to deploy 2 or more systems in their workflows. Often, transitioning between systems is difficult and requires internal configuration or special development, and upgrading customizations can be complicated. Further, no two institutions use systems identically or to fulfill the same functions at the same point in their workflows. So, how do systems designers build tools that allow for a smoother kind of interoperability? The Archivematica team has long believed that integration with many other open source tools is necessary to be sustainable. This platform presentation will discuss the Archivematica integration work with Islandora/Fedora, DSpace, DuraCloud, Hydra OpenStack, LOCKSS, AtoM, ArchivesSpace, and others, and how those workflows continue to expand as we add points of intersection based on diverse institutional workflows.

About the Author:

Courtney C. Mumma is an archivist and a librarian responsible for national and international community development for Artefactual Systems' open source digital preservation, Archivematica, and digital asset management, AtoM. She collaborates with her team on system requirements and product design as well as provides training and community dialogue. Courtney has delivered dozens of presentations on the practical application of digital preservation strategies in academic, library, archives and museum contexts, demonstrations and workshops.

Speakers

Courtney C. Mumma

Archivematica and AtoM Community Development Consultant, Artefactual Systems, Inc.

Courtney works with US and international clients and community members, development partners and open-source project groups to promote the use and ongoing development of Artefactual Systems' products, Archivematica and AtoM. She is an active conference presenter and liaison with the... Read More →

Mumma ResearchForumSlides2015 pdf

Tuesday August 18, 2015 4:30pm - 4:50pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum, Has Attachment

4:50pm EDT

Research Forum Wrap up

Speakers

Nancy McGovern

SAA President; Digital Preservation Program lead, Massachusetts Institute of Technology

Tuesday August 18, 2015 4:50pm - 5:00pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Research Forum

6:00pm EDT

The Downtown Cleveland Bike Tour

Downtown Cleveland is vibrant, energetic and pulsing with people. Cleveland is a national leader in historic preservation, so come take a ride with us through Cleveland's historic district!

Some of the highlights during the 2-hour Downtown Cleveland Bike Tour include:

Rock and Roll Hall of Fame

The Old Stone Church

Gateway District

Erie Street Cemetery

Playhouse Square

The Federal Reserve Bank of Cleveland

and the FREE STAMP!

Information Tables

Stop by these information tables in the Registration Area (CC: Exhibit Level) to learn about your colleagues’ initiatives, contribute to our community service projects, and get help navigating the city:

Academy of Certified Archivists
Archives Leadership Institute
Community Service Project: Cleveland Animal Protective League
Community Service Project: Shoes and Clothes for Kids (SC4K)
Destination Cleveland
Midwest Archives Conference
New England Archivists
Preservation Week/ALCTS
SAA Dictionary Working Group
SAA Latin American and Caribbean Cultural Heritage Archives Roundtable
SAA Preservation Section
Social Networks and Archival Context (SNAC)

Wednesday August 19, 2015 8:00am - 5:30pm EDT
Exhibit Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

8:00am EDT

Networking Café / Career Center Open

The Networking Café brings together activities to help attendees get connected and get ahead professionally. Wondering about your career options or opportunities for postgraduate study? Want to learn more about SAA’s Mentoring Program? Meet with Funders? The Networking Café is theplace to go!

Wednesday, August 19: 8:00 am – 5:30 pm
Thursday, August 20: 7:00 am – 5:30 pm
Friday, August 21: 7:00 am – 5:30pm
Saturday, August 22: 7:30 am – 10:00 am

Career Center
Hosted by SAA’s Membership Committee, the Career Center provides services and opportunities for job seekers and employers.

Wednesday, August 19: 8:00 am – 5:30 pm
Thursday, August 20: 7:00 am – 5:30 pm
Friday, August 21: 7:00 am – 5:30pm
Saturday, August 22: 7:30 am – 10:00 am

For Job Seekers:

Post your résumé for prospective employers to see at the conference.

Review job announcements and meet with employers.

Get help polishing your résumé and/or consult with volunteer career advisors. (Attendees are invited to schedule an appointment in advance for consultation with an advisor. Please see the Career Development Subcommittee website for more information: http://www2.archivists.org/groups/career-development-subcommittee. The deadline is July 1.)

For Employers:

Post your position announcement(s). Please your announcement(s) on file in the Career Center and expand your applicant pool.

Meet job seekers and potential employees. Employers who participate in the Career Center will have the chance to meet and speak with job seekers in an informal and relaxed setting.

Archival Education, "Funders' Corner," and More
Information tables are available within the Networking Café for graduate archival education programs and allied organizations to distribute program literature and have representatives answer questions one on one.

“Funders Corner” in the Networking Café!
Drop by the Networking Café during the annual meeting to visit with program officers from CLIR, IMLS, NEH, and NHPRC. Share ideas about projects and get some details on relevant funding programs. If a representative isn’t there when you come by, grab some literature and leave a note requesting a follow up communication. See how you can turn your inspirations into activities!

Mentoring Program Meet-and-Greet
Are you seeking guidance on your professional development? Do you want to share your knowledge and experience with a fresh young talent? Stop by the Networking Café and learn about how SAA’s dynamic Mentoring Program can help you make the right connections. And if you’re already part of the Program, this is a great opportunity to meet your mentor or protégé in person! (Thursday, August 20, 10:30 – 11:00 am)

Wednesday August 19, 2015 8:00am - 5:30pm EDT
Room 17 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

8:00am EDT

Registration Open

Pre-registrants may pick up their packets at the Advance Registration Desk in the Cleveland Convention Center. Your registration packet will include a name badge and an Onsite Program that lists times and locations for all sessions and events, as well as descriptions of all education sessions. A name badge is required for admission to all meetings, sessions,and events. To replace a lost badge, go to the Onsite Registration Desk during registration hours.

The Host Committee: At Your Service!
Your Cleveland-area colleagues have joined forces to staff the Advance Registration Desk– and provide you with the information you need to enhance your conference experience with repository tours (on Tuesday and Wednesday), restaurant advice, ideas for on-your-own adventures, and tips on navigating the city and surrounding areas. Tap into the Host Committee’s great ideas and updates at https://saa2015cle.wordpress.com/.

Tuesday, August 18: 8:00 am – 4:00 pm
Wednesday, August 19: 8:00 am – 5:30 pm
Thursday, August 20: 7:00 am – 5:30 pm
Friday, August 21: 7:00 am – 5:30 pm
Saturday, August 22: 7:30 am – 10:00 am

Wednesday August 19, 2015 8:00am - 5:30pm EDT
Exhibit Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

8:00am EDT

In Case of Emergency

Wednesday August 19, 2015 8:00am - 11:30pm EDT
TBA Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

8:00am EDT

WiFi Information

Wifi Information for Convention Center

Username: SAA2015

Password: ARCHIVES2015 (case sensitive)

Wednesday August 19, 2015 8:00am - 11:30pm EDT
TBA Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

8:30am EDT

Academy of Certified Archivists Certification Exam

Please see the ACA website for further information.

Wednesday August 19, 2015 8:30am - 12:30pm EDT
Room 26A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Other Group

8:30am EDT

SAA Digital Archives Specialist [DAS] Certificate Comprehensive Exam

Academy of Certified Archivists Board of Regents

Wednesday August 19, 2015 9:00am - 5:00pm EDT
Room 13 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Other Group

9:00am EDT

Congressional Papers Roundtable Program

The CPR day program offers expert presentations and participatory breakout sessions on costing and fundraising for congressional papers processing and on advocacy for papers of state legislators and political organizations.

Wednesday August 19, 2015 9:00am - 5:00pm EDT
Case Western Reserve University Kelvin Smith Library, 11055 Euclid Avenue, Cleveland, OH 44106

SAA Group, SAA Roundtables

9:00am EDT

OPEN HOUSE: Cleveland City Council Archives

Limited Capacity seats available

You must register directly with the contact person to attend a personal tour between 10:00AM - 12:00PM. Capacity is limited. Open house from 9:00AM - 5:00PM.

For reservations and information, contact:
Martin Hauserman, Chief City Archivist, Cleveland City Council at 216-664-3054

Tour of the Archives showing compact shelving contains Legislative Files, Architectural Renderings from Building and Housing, 1903 to 2003; Parks Files among others as well as oral description of the Archives History.

Directions

From the Convention Center walk on Lakeside Avenue west toward old County Court House at Ontario Street; turn left or south on Ontario; go one [1] block south to West St. Clair Avenue; cross the street and turn right; two buildings down is 205 West St. Clair; enter the building and approach security guard; present I.D. turn left to Archives Room 100—Any problems call 216‐857‐7506.

Wednesday August 19, 2015 9:00am - 5:00pm EDT
Off site

Tours and Service Projects, Off Site, Tours

Standards Subcommittee: TS-DACS Meeting

Wednesday August 19, 2015 10:00am - 12:00pm EDT
Owens Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

SAA Group

Repository Tour: ICA – Art Conservation [FULL]

Limited Capacity seats available

You must register directly with the contact person to attend this tour. Capacity is limited.

For reservations and information, contact:
Jennifer Souers Chevraux, Education & Outreach Officer
jennifersc@ica-artconservation.org

ICA – Art Conservation (non-profit regional conservation center for artistic and historic works) was founded in 1952 by the directors of six major Midwestern museums as the nation’s first non-profit regional art conservation center, organized to provide professional, high quality, and cost effective art conservation services. Today, the ICA remains dedicated to “art and cultural heritage preservation, conservation, and education” for the benefit of all citizens of Ohio and the lower Midwest, offering a range of services to museums, libraries, archives, government agencies, corporations, and the general public. These services include laboratory and on-site conservation, educational programming, disaster assistance, surveys and inspections, custom crate building and display work, art handling and transportation, climate-controlled storage, studio-quality photo documentation, grant collaboration, and publications for both a professional and general audience.
The tour will take participants through ICA’s paper paintings, textiles and objects conservation labs, as well as our climate-controlled fine art storage areas.

Directions

Directions are available on our website: http://www.ica-artconservation.org/about/directions/

Enjoy the Ohio City Neighborhood after the tour:
Visit the Transformer Station across the street. http://transformerstation.org/
Stock up on ethnic goodies at the West Side Market. http://westsidemarket.org/
Have lunch at one of the many restaurants or shop til you drop! http://www.ohiocity.org/

Wednesday August 19, 2015 10:30am - 11:30am EDT
Off site

Tours and Service Projects, Off Site, Tours

11:00am EDT

Repository Tour: Rock and Roll Hall of Fame Library and Archives (FULL)

Limited Capacity seats available

You must register directly with the contact person to attend this tour. Capacity is limited.

For reservations and information, contact:
Call 216-515-1956 or email library@rockhall.org

Take an exclusive behind-the-scenes tour of the Rock and Roll Hall of Fame’s world class Library and Archives, located two miles from the Museum. The Library and Archives serves as a free and in-depth resource for everyone from scholars to music fans. Archives professionals will escort you into state-of-the-art vaults for a one-of-a-kind experience seeing some of these invaluable treasures of rock and roll history. Highlights among the Library and Archives’ vast holdings include handwritten lyrics and set lists, diaries and letters, rare posters and handbills, never-before-seen photographs, and unique audio and video recordings.

Directions

The Library and Archives is at 2809 Woodland Avenue in Cleveland. The facility is at the corner of Woodland Avenue and East 30th Street, in a shared building with the Tommy LiPuma Center for Creative Arts of Cuyahoga Community College. Buses that travel from the Cleveland Convention Center to the Library and Archives include 11, 14, 15, and 19. For more information, visit http://riderta.com. A walk from the Cleveland Convention Center will take approximately 30 to 40 minutes.

For those driving, metered parking spaces are available on the street in front of the building or around the block. From there, walk in the building’s main entrance, enter the lobby, and the entrance to the Library and Archives will be immediately on the right. There is also a Visitor Parking area in Lot 6 of the parking garage. These spaces should be paid for at meter stations located nearby. From the garage, enter the building's back entrance, take the elevator on the left to the first floor, enter the lobby, and look for the entrance to the Library and Archives on the left.

Wednesday August 19, 2015 11:00am - 11:45am EDT
Off site

Tours and Service Projects, Off Site, Tours

11:00am EDT

Repository Tour: Cleveland Public Library

Limited Capacity seats available

You must register directly with the contact person to attend a guided tour. Capacity is limited.

GUIDED TOURS:
Are Wednesday, August 19, 2015 and will start on the hour beginning at 11am, last tour at 3pm. These will be one hour based tours beginning at 11am, 12 noon, 1pm, 2pm, last tour at 3pm. They will start at the MAIN building Entrance at 325 Superior Ave.

For reservations and information, contact:
Cleveland Public Library – Special Collections at 216-623-2818 or email Special.collections@cpl.org

SELF-GUIDED TOURS:
Walk-ins are welcome anytime between August 18 - 22, 2015. Self Guided Tours (for walk-ins) of both buildings available the whole conference during open Library hours (Monday-Saturday 10am-6pm). A sheet with points of interest will be available for pick up at the entrance of Main and the Louis Stokes Wing for any walk-ins.

Tour will include looking at the WPA art in the building, Popular Library Reading Room, Special Collections, and TechCentral. Visitors will be given a sheet of the self guided tour or other points of interest as well.

Directions

The Cleveland Public Library is located in 2 buildings at 325 Superior and 525 Superior Ave. which is 2 blocks from Public Square and is located on the south end of the Mall where the SAA convention is being held. Link to directions for MAIN Library: http://www.cpl.org/BranchLocations/MainLibrary.aspx

By public transportation: RTA is the local public transportation bus and train system. There is a Trolley that runs around Public Square Monday-Friday from 7am to 7pm.
LINK to RTA: http://www.riderta.com/
LINK to RTA Trolley schedule: http://www.riderta.com/routes/Trolley

Cleveland Public Library is ONE BLOCK from the Cleveland Convention Center, off the south end of the MALL. Link to MAP for Main Library: http://www.cpl.org/Locations/Branches/MainLibraryMapanddirections.aspx

Walking from the conference hotel:

Renaissance Cleveland Hotel at 24 Public Square – Cleveland Public Library is 3 blocks away going EAST on Superior Ave. This is a 5 minute walk.
Westin Cleveland Downtown at 777 St. Claire Ave NE – Cleveland Public Library is 3 blocks away going SOUTH down East 6th and St. Claire to Superior Ave. This is a 5 minute walk.
Double Tree by Hilton at 1111 Lakeside Ave – Cleveland Public Library is about 9 blocks away. Go about 3 blocks WEST down Lakeside Ave to 6th Street, then SOUTH (left) down 6th for about 4 blocks to Superior Ave. (the Louis Stokes Wing is on the corner of 6th and Superior Ave on the corner). This is about a 15 minute walk.

Wednesday August 19, 2015 11:00am - 12:00pm EDT
Off site

Tours and Service Projects, Off Site, Tours

12:00pm EDT

Repository Tour: Cleveland Public Library

Limited Capacity seats available

Wednesday August 19, 2015 12:00pm - 1:00pm EDT
Off site

Tours and Service Projects, Off Site, Tours

12:00pm EDT

OPEN HOUSE: Cleveland Print Room

Open House
Cleveland Print Room is a community photography darkroom, gallery, education center and workspace. At the time of the Open House the gallery will have the Destruction of Form Exhibition https://www.facebook.com/events/810800645654471/.

Walk-ins are welcome during open house hours.

For reservations and information, contact:
Shari Wilkins, Founder and Director at 216-401-5981 or email info@clevelandprintroom.com

Directions
The ArtCraft building is located at the corner of 25th and Superior Avenue (2550 Superior Avenue). We are on the Superior bus line from Public Square/Terminal Tower.

Wednesday August 19, 2015 12:00pm - 6:00pm EDT
Off site

Tours and Service Projects, Off Site, Tours

12:30pm EDT

SAA Leadership Orientation and Forum

Each year, all SAA component group leaders are invited to attend an interactive forum that connects experienced leaders with new ones in an effort to help you gain an understanding of your roles and responsibilities as the leader of a section, roundtable, board, committee, task force, or working group – and to enhance your effectiveness! To view the information presented at the 2014 Leadership Orientation and Forum: http://www2.archivists.org/governance/leaderresources.

Attendance by all SAA component group leaders is strongly encouraged. Consider continuing your conversation over coffee or dinner with one or more colleagues!

Wednesday August 19, 2015 12:30pm - 2:00pm EDT
Van Aken Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

SAA Group

1:00pm EDT

Repository Tour: Cleveland Public Library

Limited Capacity seats available

Wednesday August 19, 2015 1:00pm - 2:00pm EDT
Off site

Tours and Service Projects, Off Site, Tours

1:00pm EDT

Tours and Service Projects, Off Site, Tours

2:00pm EDT

Regional Archival Associations Consortium

The Regional Archival Associations Consortium (RAAC) meets to discuss the group’s progress on behalf of the regionals and its initiatives related to advocacy, disaster planning, public awareness, grant development, and education.

Wednesday August 19, 2015 2:00pm - 3:30pm EDT
Severance Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

Other Group

2:30pm EDT

2016 Program Committee Meeting

Wednesday August 19, 2015 2:30pm - 3:30pm EDT
Case Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

SAA Group

2:30pm EDT

Membership Subcommittee: Career Development Meeting

Wednesday August 19, 2015 2:30pm - 3:30pm EDT
Van Aken Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

SAA Group

2:30pm EDT

Membership Subcommittee: Key Contacts Meeting

Wednesday August 19, 2015 2:30pm - 3:30pm EDT
Van Aken Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

SAA Group

Women Archivists Roundtable

Join WAR’s business meeting and mini-sessions! “Under Pressure: How Workplace Change Impacts Women Archivists” discusses how workplace change influences and affects women archivists. “The Archival Mystique: Feminists Solving ‘The Problem’ by Living Dangerously” examines professional issues using Friedan’s “The Feminine Mystique” as a paradigm and proposing advocacy as the solution.

Wednesday August 19, 2015 3:00pm - 4:30pm EDT
Room 21 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

SAA Group, SAA Roundtables

3:00pm EDT

Archivematica Users Group

Wednesday August 19, 2015 3:00pm - 5:00pm EDT
Room 12 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Other Group

3:45pm EDT

2015 Program Committee Meeting

Wednesday August 19, 2015 3:45pm - 4:45pm EDT
Case Renaissance Cleveland Hotel, 24 Public Square, Cleveland, OH 44113

SAA Group

5:00pm EDT

Preservica US User Group Meeting, followed by Dinner

This meeting is open to all Preservica Cloud, Standard and Enterprise Edition users across the US. It is an opportunity to meet, collaborate and share experiences with other Preservica users, learn about new features and functions, and prioritise the Preservica roadmap. The meeting will be followed by dinner at a local restaurant. (Sponsored by Silver Sponsor Preservica.)

Sponsors

SAA Foundation Board of Directors

Wednesday August 19, 2015 7:00pm - 9:00pm EDT
Off site

SAA Group, Off Site

7:30pm EDT

BitCurator Social Mixer

Hors d'oeuvres will be provided.

RSVP Requested for Planning

Porcelli's Bistro,1852 E 6th St. Cleveland, OH

Wednesday August 19, 2015 7:30pm - 9:00pm EDT
Off site

Special Event, Off Site

8:00pm EDT

AV Archives Night

Join us for a screening of audio and video materials from archives in Ohio and the surrounding states in celebration of the work archivists do to preserve our audiovisual heritage. Doors at 8:00, screening will start shortly after 9:00. Potential karaoke following. This event is free, and refreshments will be provided. Sponsored by AVPreserve.

Wednesday August 19, 2015 8:00pm - Thursday August 20, 2015 12:00am EDT
Off Site 211 High Avenue, Cleveland

Other Group, Off Site

7:00am EDT

Bookstore Open

Thursday August 20, 2015 7:00am - 5:30pm EDT
Room 19 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

7:00am EDT

Information Tables

Academy of Certified Archivists

Archives Leadership Institute

Community Service Project: Cleveland Animal Protective League

Community Service Project: Shoes and Clothes for Kids (SC4K)

Destination Cleveland

Midwest Archives Conference

New England Archivists

Preservation Week/ALCTS

SAA Dictionary Working Group

SAA Latin American and Caribbean Cultural Heritage Archives Roundtable

SAA Preservation Section

Social Networks and Archival Context (SNAC)

Thursday August 20, 2015 7:00am - 5:30pm EDT
Exhibit Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

7:00am EDT

Networking Café / Career Center Open

Post your résumé for prospective employers to see at the conference.

Review job announcements and meet with employers.

Get help polishing your résumé and/or consult with volunteer career advisors. (Attendees are invited to schedule an appointment in advance for consultation with an advisor. Please see the Career Development Subcommittee website for more information: http://www2.archivists.org/groups/career-development-subcommittee. The deadline is July 1.)

For Employers:

Post your position announcement(s). Please your announcement(s) on file in the Career Center and expand your applicant pool.

Meet job seekers and potential employees. Employers who participate in the Career Center will have the chance to meet and speak with job seekers in an informal and relaxed setting.

Thursday August 20, 2015 7:00am - 5:30pm EDT
Room 17 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

7:00am EDT

Registration Open

Pre-registrants may pick up their packets at the Advance Registration Desk in the Cleveland Convention Center. Your registration packet will include a name badge and an Onsite Program that lists times and locations for all sessions and events, as well as descriptions of all education sessions. A name badge is required for admission to all meetings, sessions,and events. To replace a lost badge, go to the Onsite Registration Desk during registration hours.

The Host Committee: At Your Service!
Your Cleveland-area colleagues have joined forces to staff the Advance Registration Desk– and provide you with the information you need to enhance your conference experience with repository tours (on Tuesday and Wednesday), restaurant advice, ideas for on-your-own adventures, and tips on navigating the city and surrounding areas. Tap into the Host Committee’s great ideas and updates at https://saa2015cle.wordpress.com/.

Tuesday, August 18: 8:00 am – 4:00 pm
Wednesday, August 19: 8:00 am – 5:30 pm
Thursday, August 20: 7:00 am – 5:30 pm
Friday, August 21: 7:00 am – 5:30 pm
Saturday, August 22: 7:30 am – 10:00 am

Thursday August 20, 2015 7:00am - 5:30pm EDT
Exhibit Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

7:00am EDT

In Case of Emergency

Thursday August 20, 2015 7:00am - 11:30pm EDT
TBA Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

7:00am EDT

WiFi Information

Wifi Information for Convention Center

Username: SAA2015

Password: ARCHIVES2015 (case sensitive)

Thursday August 20, 2015 7:00am - 11:30pm EDT
TBA Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

8:00am EDT

New Member / First-Timer Coffee Break

All attendees are welcome to join representatives of SAA’s Membership Committee, Key Contact Program, Council, and staff for a casual conversation about how to make the most of your time at the conference.

Thursday August 20, 2015 8:00am - 8:45am EDT
Ballroom Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Special Event

9:00am EDT

Plenary 1: Telling the Stories of Archives and Archivists

SAA President Kathleen Roe invites you to learn about storytelling – why it connects people and how it can help archivists explain the importance of what they do.

Tom Owen is vice president of PGAV Destinations, a company that works with museums and cultural heritage organizations to design exhibits and experiences that create enduring memories in the minds of their patrons. PGAV’s work is informed by the power of storytelling – and they have the neuroscience to prove it! Tom notes: “Stories about our own experience can actually shape someone else’s mind, planting ideas, thoughts, and emotions. Stories might, in fact, be the only way to turn our experience into someone else’s.”

Daniel Horowitz Garcia is the Atlanta regional manager for StoryCorps, a national project to instruct and inspire people to record each other’s stories in sound. He has worked for 20 years in nonprofits in the South organizing around labor, environmental, criminal justice, and anti-poverty issues. In addition, Daniel (who holds a master’s degree in history from Georgia State) has worked as a popular educator using history and historical research in educational projects with trade unions and anti-poverty organizations around the country.

The session also features installation of SAA’s three new Fellows and presentation of the Distinguished Service and Jameson Archival Advocacy awards.

Thursday August 20, 2015 9:00am - 10:30am EDT
Grand Ballroom AB Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session

10:30am EDT

Mentoring Program Meet-and-Greet

Are you seeking guidance on your professional development? Do you want to share your knowledge and experience with a fresh young talent? Stop by the Networking Café and learn about how SAA’s dynamic Mentoring Program can help you make the right connections. And if you’re already part of the Program, this is a great opportunity to meet your mentor or protégé in person!

Thursday August 20, 2015 10:30am - 11:00am EDT
Room 17 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Special Event

11:00am EDT

SESSION 101 - Archives Confidential: Enacting Privacy Policies and Requirements in Digital Archives

Hear about how privacy policies and requirements are being enacted in modern, born-digital archives. Presenters address workflows for born-digital materials that consider privacy and sensitivity concerns, including the review of personally identifying information (PII) and sensitive content upon ingest to a digital repository, machine-actionable access and use restrictions, and the creation of reading-room-only access workstations and virtual reading room environments that facilitate controlled access to born-digital materials. Active discussion, questions and answers, and audience participation are encouraged.

Speakers

Maureen Callahan

Archivist & Metadata Specialist, Yale University

Maureen Callahan is an archivist and metadata specialist at Yale University, where she provides guidance on descriptive issues and was the primary technical lead for migration from Archivists' Toolkit to ArchivesSpace at Manuscripts & Archives. Maureen also participated in the creation... Read More →

Cal Lee

Professor, University of North Carolina

Mark J. Myers

Senior Electronic Records Specialist, Texas State Library and Archives Commission

Mark J. Myers is the senior electronic records specialist with the Texas State Library and Archives Commission (TSLAC) with over 18 years of experience in electronic records management and digital preservation. He is a member of the SAA-DAS faculty teaching about electronic records... Read More →

Meg Tuomala

Lead, Access & Outreach, Gates Archive

Meg Tuomala (she, her, hers) is Lead for Access & Outreach at the Gates Archive in Seattle. The Gates Archive focuses on the preservation of the personal and philanthropic endeavors of the Gates family, including the records of the Bill & Melinda Gates Foundation.

Session101 SAA2015 FINAL pptx

Thursday August 20, 2015 11:00am - 12:00pm EDT
Grand Ballroom A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Has Attachment

11:00am EDT

SESSION 102 - Archives and Storytelling

Storytelling is an increasingly popular marketing trend that helps to build both commercial and nonprofit brands, encouraged by the growth of social media and the need to stand out from the crowd. Archives and archivists are key to telling the story of an organization, brand, or their own archival repositories. In this lightning talk session, representatives of for-profit and not-for-profit organizations discuss their experiences leading, supporting, or influencing storytelling efforts.

Speakers

Melanie Bazil

Head of Collections Access, The Henry Ford

Melanie Bazil is the Head of Collections Access at The Henry Ford in Dearborn, Michigan. Her interest is in the use of museum archives and collections as an educational resource and in community outreach. She is also an independent scholar of American ceramics, architectural history... Read More →

Bill Jackson

Manager - Archives and Heritage Services, Harley-Davidson

Bill Jackson received his MLIS degree from UW-Milwaukee in 1995. After graduating, Bill spent two years as archivist with Circus World Museum. Bill has been with Harley-Davidson Motor Company since 1998. His present title is Manager of Archives and Heritage Services.

Shane Meeker

Company Historian, Procter & Gamble Company

Ted Ryan

Director, Heritage Communications, The Coca-Cola Company

Amy Stevenson

Archives Manager, Microsoft

Manages the Microsoft Archives, overseeing collection development and management, historical research for all areas of the company and providing heritage consultation for external and internal storytelling in traditional and new media formats.

Winnie Titchener

Associate Archivist & Oral History Coordinator, The Biltmore Company

Thursday August 20, 2015 11:00am - 12:00pm EDT
Room 26AB Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Lightning Talks, Partially Recorded

11:00am EDT

SESSION 103 - Big Web, Small Staff: Web Archiving with Limited Resources

Come hear about the wild world of web archiving as experienced by those working as lone arrangers or with small teams. This panel brings together web archivists from a diverse set of institutions with a common thread of resource limitations or a small staff. Panelists discuss workflow strategies and tips for instituting a successful web archiving program. Come armed with questions for these experienced web archivists!

Speakers

Kelli Bogan

College Archivist, Colby-Sawyer College

Kelli Bogan became the College Archivist at Colby-Sawyer College in 2008 where she works as a lone-arranger. Kelli holds an MA in English Literature and an Masters in Library Science with a concentration in Archives Management from Simmons College. She is particularly interested... Read More →

Rebecca Petersen

Public Services Archivist, Wake Forest University

Rebecca oversees reference, access, outreach, student management, and instruction.She received her BA from George Washington University and her MLIS from UNC-Greensboro.She has chaired SAA's Reference, Access, and Outreach Steering Committee.

Sylvie Rollason-Cass

Web Archivist, Internet Archive

Sylvie works with libraries, archives, and other organizations to build web archives using the Archive-It service.

Rachel Taketa

Library Specialist, UCSF

Rachel Taketa is the Library Specialist for the Industry Documents Digital Library (IDL) at the University of California, San Francisco, Library and Center for Knowledge Management. The IDL contains more than 14 million documents created by major pharmaceutical, tobacco and chemical... Read More →

Kristen Yarmey

Associate Professor and Digital Services Librarian, University of Scranton

MLS with a concentration in Archives and Records Management from the University of Maryland and an MA in History from the University of Scranton. Responsible for digital collections at the University of Scranton since 2008. Having accessioned a collection of over 86,000 born-digital... Read More →

Thursday August 20, 2015 11:00am - 12:00pm EDT
Room 25AB Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Partially Recorded

11:00am EDT

SESSION 104 - Advocating for Access Through Japanese-U.S. Pilot Project About Atomic-bomb-related Archives

This session explores how Tokyo-area graduate archival students and faculty teamed up with Houston-area archivists to support and inspire each other while collaborating around issues affected by diverse cultural approaches to management, technology, metadata, research, and privacy. Together they created a pilot project using atomic-bomb-related material to learn how to implement a large-scale international digital project that gives online access to researchers and the public.

Speakers

Yo Hashimoto

Student, Gakushuin University

I am a doctoral student of Gakushuin University in Tokyo. My research theme is focused on archival arrangement.

Izumi Hirano

Archivist, Research Center for Cooperative Civil Societies, Rikkyo University

Philip Montgomery

Head of the McGovern Historical Center, Texas Medical Center Library

Philip Montgomery is the Head of the John P. McGovern Historical Collections and Research Center at the Texas Medical Center Library in Houston. The McGovern Historical Collections is dedicated to preserving the history of medicine with a focus on Houston and Texas. He worked as an... Read More →

Nami Won

Graduate Student, Gakushuin University

My research theme is Establishment of Local archives, focused on legislation of Records management and Archives Act. Also I am interested in digital archives, open-source archives software and beer.

Sandra Yates

Archivist and Special Collections Librarian, Texas Medical Center Library

Sandra Yates, MSIS, CA, DAS is the Archivist & Special Collections Librarian for the Texas Medical Center Library, McGovern Historical Center in Houston, TX. She manages the preservation and access to the library's special collections, including rare books, audiovisual materials... Read More →

Thursday August 20, 2015 11:00am - 12:00pm EDT
Room 26C Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session

11:00am EDT

SESSION 105 - Connecting Collections and International Communities in Asia, the Caribbean, Europe, and the Middle East

Panelists explore archivists’ work with communities, organizations, and individuals outside of the United States. Speakers and audience members reflect on reasons for establishing relationships abroad, outcomes of international partnerships, and difficulties encountered. Examples include working with an organization in China to help it reclaim its history after years of political repression, connecting religious communities worldwide to their origins, and preserving recordings that contain significant cultural memory for Haitians.

Speakers

Lara Friedman-Shedlov

Digital Records Archivist, University of Minnesota Libraries

Lara Friedman-Shedlov is Description and Access Archivist for the Kautz Family YMCA Archives, a unit of the Department of Archives and Special Collections at the University of Minnesota Libraries. For the past 15+ years, her work has focused primarily on the challenges of making archival... Read More →

Colleen McFarland Rademaker

Chief Archivist, US Holocaust Memorial Museum

Over twenty years of experience in academic religious, and museum archives. Published author in Archival Issues and the Wisconsin Magazine of History. Record of professional service includes contributions to SAA Finance Committee (2021-2024), SAA Publications Board (2014-2021), SAA... Read More →

Patrick Stawski

Human Rights Archivist, Duke University

Session105 Questions pdf

Session105 Slides pdf

Thursday August 20, 2015 11:00am - 12:00pm EDT
Room 25C Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Has Attachment

11:00am EDT

SESSION 106 - Yes, I Google Better: How Technology Has Changed Archival Reference

How often have you been asked, "Why do we need you when we have Google?" Although many archivists debate the best digital preservation practices, attention to the changes affecting access and reference has been lacking. The panelists spark a conversation about the technological and archival skills needed to meet digital-age users’ reference expectations. Come hear how colleagues take aim and tackle the age of search engines.

Speakers

Dara Baker

Digital Format Specialist, Digital Preservation Division/NARA

Dara Baker works as the Senior Digital Presercation Analyst at the National Archives. She is chair of the Technical Subgroup on the Guidelines for Reappraisal and Deaccessioning, a member of the DLF Visioning Access Systems subgroup, and served as the Regent for Outreach for the Academy... Read More →

Jan Blodgett

College Archivist, Davidson College

Much of my career has been as a lone-arranger and as an archivist who regularly crosses borders and play well with librarians. working on a college campus, I look for ways to get students, faculty and staff engaged with the archives. Talk to me about instruction, working with college... Read More →

Russell Gasero

Archivist, Reformed Church in America Archives

As a religious archivist I am most interested in the philosophy and theology of archives on the theoretical level. On a practical level, I have been doing MPLP for a very long time and am interested in how lone arrangers get all the tasks accomplished in an efficient and effective... Read More →

Abigail Nye

Reference and Instruction Archivist, University of Wisconsin-Milwaukee

I'm the Reference and Instruction Archivist at UW-Milwaukee. I hold an MLIS from the University of Wisconsin-Milwaukee and a BA from Wheaton College.Talk to me about: social media outreach, archival instruction, mystery novels, kdramas, and good food!

Dennis Riley

Archivist, U.S. National Park Service

Thursday August 20, 2015 11:00am - 12:00pm EDT
Room 21 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session

11:00am EDT

SESSION 107 - The Association of Research Libraries/Society of American Archivists Mosaic Program: Lessons Learned and Next Steps

The IMLS-sponsored ARL/SAA Mosaic Program promotes diversification of the archives and special collections professional workforce. Presenters represent perspectives of the student incumbents, library administrations, and program mentors to share successes and lessons learned while engaging the audience in the quest for continuous program improvement.

Speakers

James Bracken

Dean, University Libraries, Kent State University

Micha Broadnax

Senior Project Manager, Black Teacher Archive, Harvard Graduate School of Education

Thomas Hyry

Florence Fearrington Librarian of Houghton Library, Houghton Library, Harvard University

Tom Hyry is the Florence Fearrington Librarian of Houghton Library. He has been active in SAA throughout his career and is an SAA Distinguished Fellow.

Lisa Nguyen

Curator, Asia Collections, Hoover Institution Archives, Stanford University

S107.pptx pdf

Thursday August 20, 2015 11:00am - 12:00pm EDT
Room 22 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Has Attachment

11:00am EDT

SESSION 108 - Creating Opportunities for Innovative Digital Projects Through Collaboration Among Faculty, Students, Librarians, and Archivists

Participants discuss collaborative efforts to create digital collections or projects in support of teaching, research, and scholarship. A digital scholar, a faculty member, and an archivist from the Ohio Five consortium present their experiences as participants in the Mellon grant, “Digital Collections: From Projects to Pedagogy and Scholarship.” Audience members are encouraged to share ideas or information related to digital collections and scholarship.

Grossi: The Archives as a Key Component in Digital Scholarship
Heil: Sharing Resources and Ideas Among the Ohio Five Colleges
Lasser: Using Primary Source Materials to Teach Historical Research

Speakers

Ken Grossi

College Archivist, Oberlin College Library

Jacob Heil

Digital Scholarship Librarian, Dir. of CoRE, College of Wooster

Jacob Heil is the College of Wooster's Digital Scholarship Librarian and the Director of its Collaborative Research Environment (CoRE). Partnering with library colleagues, faculty, and students, he explores digital methods and modalities for teaching and research. He also collaborates... Read More →

Carol Lasser

Professor of History, Oberlin College Library

SAA Panel Carol Lasser pdf

SAA Panel Ken Grossi pdf

SAA Panel Oberlin Students remarks pdf

session108 heilA pdf

Thursday August 20, 2015 11:00am - 12:00pm EDT
Room 23 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Has Attachment

11:00am EDT

SESSION 109 - ICA Expert Group on Archival Description: Interim Report on the Development of a Conceptual Model

The International Council on Archives (ICA) Expert Group on Archival Description is developing a conceptual model and ontology for archival description, to be completed in 2016. The model and ontology reconcile and integrate the existing ICA descriptive standards and position the archival community to take full advantage of opportunities presented by emerging communication technologies. Members of EGAD provide a progress report on the model as this work nears the end of its third year.

Speakers

Daniel Pitti

Director, Social Networks and Archival Context (SNAC), Institute for Advanced Technology in the Humanities, University of Virginia

Daniel Pitti is the Associate Director of the Institute for Advanced Technology in the Humanities. He is Director of Social Networks and Archival Context, a project initiated in 2010. He is the chair of the International Council on Archives (ICA) Expert Group on Archival Description... Read More →

Aaron Rubinstein

University and Digital Archivist, University of Massachusetts Amherst

Aaron Rubinstein is the University and Digital Archivist at the University of Massachusetts Amherst and an Adjunct Professor in the Simmons College School of Library and Information Science. Before UMass, Aaron was the Archivist for Digital Collections at Tufts University and in what... Read More →

Bill Stockting

Head of Content and Metadata Processing South, British Library

Bill Stockting is currently responsible for the cataloguing of the specalist collections processed at the Library's St Pancras site including archives, manuscripts, early print, music and foreign language print. Formerly he led the development of the Integrated Archives and Manuscripts... Read More →

session109.Rubinstein pdf

Thursday August 20, 2015 11:00am - 12:00pm EDT
Room 24 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Has Attachment

11:00am EDT

SESSION 110 - Born-digital Access Hackfest: Collaborative Solution-Building for Current Challenges [Limited Attendance] MOVED TO ROOM 20

Born-digital access is an unresolved challenge in the archival profession. Best practices for processing and preserving born-digital materials have developed, but solutions for access lag behind. This hackfest invites participants to tackle that challenge head-on by developing solutions designed to mature beyond the Annual Meeting. Session leaders share a brief analysis of survey results that map the current landscape of born-digital access, intended to inspire hacker teams to design achievable best practice models for access.

Speakers

Rachel Appel

Digital Projects and Services Librarian, Temple University

Alison Clemens

Assistant Head of Arrangement and Description, Manuscripts & Archives, Yale University

Alison Clemens is Assistant Head of Arrangement and Description at Manuscripts and Archives, Yale University, where she oversees arrangement and description of archival material; teaches instruction sessions on accessing and interpreting collection material; and provides patron support.She... Read More →

Wendy Hagenmaier

Digital Collections Archivists, Georgia Tech

Wendy Hagenmaier is the Digital Collections Archivist at Georgia Tech, where she develops policies and workflows for digital preservation and access. She is President of the Society of Georgia Archivists and a member of SAA's Committee on Public Policy.

Jessica Meyerson

Digital Archivist, University of Texas at Austin

Jessica Meyerson is Digital Archivist at the Briscoe Center for American History at the University of Texas in Austin, where she is responsible for building infrastructure to support digital preservation and access. Jessica earned her M.S.I.S. from the University of Texas at Austin... Read More →

BornDigitalAccessHackfest pdf

BornDigitalAccessPresentation pptx

Thursday August 20, 2015 11:00am - 12:00pm EDT
Room 20 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Has Attachment

Tags featured

11:30am EDT

Concession Stands Open for Lunch

Concessions stands will be open Thursday from 11:30 am - 2:30 pm outside the Grand Ballroom on the Ballroom Level.

Thursday August 20, 2015 11:30am - 2:30pm EDT
Ballroom Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Special Event

12:00pm EDT

Lunch On Your Own

Thursday August 20, 2015 12:00pm - 1:30pm EDT
TBA Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Information

Forum: The Secret Life of Records (Sponsored by the SAA Diversity Committee)

What are the unknown or unexplored aspects of an archival record? This forum explores notable applications and implications of collection management in a contemporary, digital context as it relates to underrepresented groups. Panelists discuss the challenges related to acquisition, preservation, and accessibility of non-traditional records, such as born-digital materials and media-based materials that can easily be altered or lost. Using recent examples, such as unrest in Ferguson, Missouri, following the police shooting of an unarmed teenager, panelists use social media and digital initiatives as a prism through which to view archival records and documented history versus lived experiences. The speakers represent diverse archival backgrounds, including familiarity with media and film records, human rights and government records, community-created records, and social media records. (Sofa Becerra-Licha [Moderator], Berklee College of Music; Jarrett Drake, Princeton University, Seeley G. Mudd Manuscript Library; Nadia Ghasedi, Washington University in St. Louis, Visual Media Research Lab; Bergis Jules, University of California at Riverside Libraries; Stacie Williams [Chair], University of Kentucky Special Collections Research Center)

Speakers

Sofia Becerra-Licha

Associate Director, Archives, Berklee College of Music

Sofia Becerra is Associate Director of the Archives at Berklee College of Music. She holds master's degrees in music (ethnomusicology) and library science (archives & records management), as well as SAA's Digital Archives Specialist certificate.

Jarrett M. Drake

Digital Archivist, Princeton University

Jarrett M. Drake is the Digital Archivist at Princeton University.

Nadia Ghasedi

Associate University Librarian, Washington University

Bergis Jules

University Archivist, University of California, Riverside

Stacie Williams

Digital Learning and Scholarship, Case Western Reserve University

Stacie Williams is the Digital Learning and Scholarship Team Leader at Case Western Reserve University. Williams holds an M.S. from Simmons College, and a B.A. in journalism from the University of Wisconsin at Madison. She is a 2010 ALA Spectrum Scholar, part of the ALI 2015 cohort... Read More →

Thursday August 20, 2015 12:15pm - 1:30pm EDT
Room 20 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Special Event

12:15pm EDT

Forum: Town Hall with SAA Leaders

Join SAA President Kathleen Roe, President-Elect Dennis Meissner, Executive Director Nancy Beaumont, and others for this opportunity to ask questions and share your perspectives about SAA.

Speakers

Nancy Beaumont

Dennis Meissner

SAA President 2015-2016, Minnesota Historical Society

Dennis Meissner is the Interim Deputy Director for Programs at the Minnesota Historical Society and a Fellow of the Society of American Archivists. Most of his archival career has focused on the arrangement, description, and the larger management of archival materials, including their... Read More →

Kathleen Roe

Director of Operations (Retired), New York State Archives (Retired)

SAA past-president, 2014-2015. Director of Archives and Records Management Operations at the NY State Archives (retired). Holds advanced degrees in History from Michigan State University and in library/archival administration from Wayne State University. Fellow and immediate past-president... Read More →

Thursday August 20, 2015 12:15pm - 1:30pm EDT
Room 25AB Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Special Event

1:30pm EDT

P01 PROFESSIONAL POSTER - Turning Archives Inside-Out: Community Outreach for University Archives and Special Collections

Strandmark’s poster describes the community outreach program used by Emory University's Manuscript, Archives, and Rare Book Library, designed to create ties with local schools, reach out to community organizations, and create rich online experiences for remote visitors with programs like HistoryPin. These strategies benefit archivists and librarians who hope to become more influential forces in their communities and to raise awareness about the value of archives and special collections.

Speakers

Matthew Strandmark

Outreach Archivist, Emory University, Manuscript, Archives, & Rare Book Library

Thursday August 20, 2015 1:30pm - 2:00pm EDT
Ballroom Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Posters

1:30pm EDT

P02 PROFESSIONAL POSTER - Building Bridges: Leading an Interdisciplinary Army of Graduate Student Interns

Shein’s presentation illustrates how UNLV Special Collections is improving collection access and raising its profile on campus by building bridges with the history and public history departments. “In the spirit of SAA's Best Practices for Internships, we offer meaningful employment and professional development for graduate students.” Students create DACS-compliant descriptions and learn practical, transferrable skills, while improving the quality and increasing the quantity of the institution’s online finding aids. The poster outlines project management and intern oversight.

Speakers

Cyndi Shein

University of Nevada, Las Vegas

Thursday August 20, 2015 1:30pm - 2:00pm EDT
Ballroom Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Posters

1:30pm EDT

P03 PROFESSIONAL POSTER - Improving Collection Access Through Standardization of Legacy Descriptions in ArchivesSpace

Irwin’s poster describes the various technical stages that occurred during the implementation of ArchivesSpace in Special Collections at the University of Nevada, Las Vegas. Workflows had to be redesigned, legacy materials had to be addressed, and data had to be standardized and refined. Each stage in the process presented its own unique set of issues and challenges. The poster includes lessons learned and UNLV’s plans for the future.

Speakers

Karla Irwin

Special Collections Technical Services Librarian, University of Nevada, Las Vegas

sessionP03 irwin pdf

Thursday August 20, 2015 1:30pm - 2:00pm EDT
Ballroom Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Has Attachment, Posters

1:30pm EDT

P04 PROFESSIONAL POSTER - Going Viral: Using Tumblr for Archival Advocacy and Access

Never heard of the Othmer Library of Chemical History? Neither had most people until the launch of Othmeralia, a Tumblr blog showcasing the library’s collections. Learn how archivists and librarians collaborated to enhance the visibility of their collections and created a blog that’s received shout-outs from the Smithsonian Libraries and proved that no institution is too obscure to put itself and its collections on the map.

Speakers

Hillary S. Kativa

Manager of Digital Distinctive Collections, Brandeis University

Hillary is the Manger of Digital Distinctive Collections at Brandeis University in Waltham, Massacusetts. A certified archivist, Hillary holds an MLIS from Rutgers University, as well as an MA in history from Villanova University.

Thursday August 20, 2015 1:30pm - 2:00pm EDT
Ballroom Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Posters

1:30pm EDT

P05 PROFESSIONAL POSTER - DIY Archives for DIY Communities: Archiving Fugitive Collectives with Open-Source Software [WITHDRAWN]

Although some do-it-yourself (DIY) collectives sustain a presence over decades, others come and go over a few short months or years, leaving behind an array of ephemera and digital objects. Independent Art Space Archive (IASA) is a digital archive that preserves and shares the presence, mission, and impact of a number of independent art spaces in the Philadelphia area, both extant and defunkt.

Speakers

Hilary Price

Archivist, Archives of American Art

Thursday August 20, 2015 1:30pm - 2:00pm EDT
Ballroom Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, CANCELLED, Posters

1:30pm EDT

P06 PROFESSIONAL POSTER - Increasing the Diversity Dialogue: Sharing Our Experiences with Microaggressions in the Archival Field

The blog LIS Microaggressions gives archivists from marginalized communities an online space to share their experiences with microaggressions and increase dialogue and awareness on this issue. Orozco’s presentation provides the archival community the opportunity to learn more about the project and to share individual experiences with microaggressions on this interactive poster. Participants' posts will be shared on the blog and will also be incorporated into an archivist microaggressions zine.

Speakers

Rachel Jaffe

Digital Content & Metadata Librarian, University of California, Santa Cruz

Rachel Jaffe is the Digital Content & Metadata Librarianat the University of California, Santa Cruz, where she serves as the productowner of the library’s DAMS development project, and as the primary resourcefor non-MARC metadata design, structure and standards. She is currentlypresident... Read More →

Thursday August 20, 2015 1:30pm - 2:00pm EDT
Ballroom Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Posters

1:30pm EDT

P13 PROFESSIONAL POSTER - Central Arizona Project: Bringing Water and Life to the Arizona Desert

In the early 20th century, Central Arizona Project was a shared dream of Arizonans, a vision of water security and stability for future generations to enjoy their quality of life in a desert. Now that the 336-mile long water delivery system is a reality, CAP’s leadership is responsible for protecting and preserving what past generations were able to fund and build. This presentation brings this history to life using photographs from our archives.

Speakers

Lois Cooper

Archivist, Central Arizona Project

Ryan Ehrfurth

Archival Consultant, Central Arizona Project

Ruben Vargas

Information Management Specialist, Central Arizona Project

Thursday August 20, 2015 1:30pm - 2:00pm EDT
Ballroom Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Posters

1:30pm EDT

P14 PROFESSIONAL POSTER - Manuscripts preservation in Tunisia [WITHDRAWN]

Many shrines of mystics were burned in Tunisia after the revolution. In eight months (2012 - 2013) nearly 34 shrines distributed throughout the Republic were burned. Many important manuscripts of different threads, dating back several centuries, were in these shrines. Addressing these attacks, our mission is to raise awareness of the importance of this heritage, the need to preserve it by law and material resources, and to exchange information and skills about manuscripts preservation.

Speakers

Rachida Smine

Head, Manuscripts Department, National Library of Tunisia

Thursday August 20, 2015 1:30pm - 2:00pm EDT
Ballroom Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, CANCELLED, Posters

1:30pm EDT

P15 PROFESSIONAL POSTER - Digitizing the Origins of the Cold War: Developing a Sustainable Digitization Model

The Seeley G. Mudd Manuscript Library, through the generosity of a grant from the National Historical Publications and Records Commission (NHPRC), has digitized more than 400,000 pages of records from six of our most-used collections. The project was completed by contracting with a vendor and using various in-house digitization methods. This poster evaluates the lessons learned from the project through an analysis of our procedures and statistics gathered on the efficiency and cost of each method of digitization.

Speakers

Rachel Van Unen

Archivist for Collections, Massachusetts Institute of Technology

Rachel Van Unen is the Archivist for Collections at MIT's Institute Archives and Special Collections. She previously worked at Princeton University's Seeley G. Mudd Manuscript Library and NYU's Tamiment Library & Robert F. Wagner Labor Archives.

Thursday August 20, 2015 1:30pm - 2:00pm EDT
Ballroom Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Posters

1:30pm EDT

P16 PROFESSIONAL POSTER - Evaluating Outreach Impact of a Preservation Workshop at Two Academic Institutions

A two-hour outreach workshop, “Preservation Basics for Personal Archive,” was developed for the faculty and staff across campus at two academic institutions, SUNY Buffalo State and the University of Nevada, Reno. The goal of the workshop was to raise awareness of the role of archives and special collections, as well as provide a general audience with tools to adequately preserve their own personal archives. Evaluations demonstrate that this workshop has had a positive impact on awareness and engagement across the institutions.

Speakers

Jeremy Floyd

Metadata Librarian, UNR Libraries

Thursday August 20, 2015 1:30pm - 2:00pm EDT
Ballroom Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Posters

1:30pm EDT

P17 PROFESSIONAL POSTER - Abandoning the Transcript: Optimizing Online Interview Access with Creative Indexing

In an effort to streamline the process of providing online access to oral history interviews and other audio/visual resources, the Butler Center for Arkansas Studies replaced traditional transcription with an optimized indexing system. After experimenting with several innovative schemes, including a complex series of short clips, staff selected a narrative-based indexing system using naturalistic language and Library of Congress delineation terms. The end result is beneficial to the user and requires limited staff time.

Speakers

Stephanie Bayless

Archivist and Assistant Manager, Research Services Division, Butler Center for Arkansas Studies

Stephanie Bayless is the Archivist and Assistant Manager of the Research Services Division at Butler Center for Arkansas Studies, which is the Arkansas history and genealogy department of Central Arkansas Library System. Bayless has a MA in Public History and is a Certified Archivist... Read More →

Anna Lancaster

Audio/Visual Specialist, Butler Center for Arkansas Studies

Thursday August 20, 2015 1:30pm - 2:00pm EDT
Ballroom Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Posters

1:30pm EDT

P18 PROFESSIONAL POSTER - Prepping for the Party: The Role of University Archives During Anniversary Celebrations

Is your university gearing up to celebrate a landmark year? Using the experience of Humboldt State University's Special Collections as a case study, LaSala provides examples of how archives can prepare proactively for anniversary celebrations at their institution. The presentation also details some of the challenges faced throughout the year, the lessons learned from the experience, and the accomplishments that were made possible by active participation.

Speakers

Katie LaSala

Reference Librarian, Special Collections, Humboldt State University

Thursday August 20, 2015 1:30pm - 2:00pm EDT
Ballroom Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Posters

Thursday August 20, 2015 1:30pm - 4:30pm EDT
Room 11 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Other Group

1:45pm EDT

SESSION 201- 'Mind Your Own F#@king Business': Documenting Communities that Don't Want to Be Documented and the Diversity of the American Record

Archivists continue to seek new ways to diversify the American record. This session uses a pecha kucha format to investigate documenting communities that resist documentation efforts. Six presentations investigate the rationale behind documenting communities, how it is (or could be) done, and the balance between the desire for communities to remain unrecorded and the desire for a complete American record. The presenters cover decolonizing copyright, graffiti art culture, the “right to forget” movement and anonymity, domestic terrorists, LGBT activists and business owners, polygamists, and law enforcement officers.

Speakers

Terry Baxter

Archivist, Multnomah County (OR) Archives

Terry Baxter has worked as an archivist for 33 years, currently serving as archivist for Multnomah County and the Oregon Country Fair. He has done various things with SAA, Northwest Archivists, and ATALM. He loves archives and archivists very much.

Libby Coyner

Archivist, Arizona State Library, Archives, and Public Records

I work as an Archivist at the Arizona State Archives, and was trained in the University of British Columbia's Master of Archival Studies Program. I am a Ph.D. dropout who now spends time reading, riding bicycles, and rescuing cats. Previous research focused on tattoos as personal... Read More →

Adrienne Reed Storey Harling

Consultant, Library and Archives Consultant

Adrienne R.S. Harling has worked for many years with the Karuk Tribe as a certified and independent archives consultant. Her professional interests include ethical management of indigenous cultural heritage information and the documentation of underrepresented people and communit... Read More →

Shannon O'Neill

Director, Barnard Archives and Special Collections

Shannon is the Associate Director of Archives and Special Collections and the History Librarian at Barnard College. She holds a BA in Literature from NYU and an MLIS, with a concentration in archives, from UCLA.

Heather Oswald

Manager, Public Services, Baker Library, Harvard Business School

Heather Oswald is the Manager of Public Services for Baker Library Special Collections at Harvard Business School. Throughout her career, Heather has worked in both university and museum archives leading outreach initiatives and making collections accessible. Heather holds Masters... Read More →

Jennifer Waxman

Archives Manager, National WW II Museum

Jennifer Waxman is an archivist, collection manager, and consultant specializing in paper-based collections, analog and digital preservation, emergency preparedness and disaster response. She currently works as the Archives Manager at the National WWII Museum and serves as Chair of... Read More →

Session201 Waxman pptx

Harling SAA 2015 Decolonizing Archives Final pptx

HarlingSAA2015DecolonizingArchivesNotes pdf

session201baxterA pptx

session201baxterB docx

Thursday August 20, 2015 1:45pm - 2:45pm EDT
Grand Ballroom A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Has Attachment

1:45pm EDT

SESSION 202 - Can I Trash This? Managing Physical Media Collections Post-digitization

As we digitize audiovisual collections for preservation, the questions arise: How long do I keep the original? Do obsolescence and decay override the urge/need to retain it? What do we make of the toll on resources, storage, facilities, etc., that results from storage of duplicate content or unrecoverable materials? The panelists address varying opinions based on institution size, digital infrastructure, and collection types to spark critical discussion of this growing challenge.

Speakers

Jolene Beiser

Project Archivist, Cornell University

Carrie Daniels

Director, Archives & Special Collections, University of Louisville

Carrie Daniels is University Archivist/Director of Archives and Special Collections at the University of Louisville, an urban research university that values its engagement with the surrounding community. Her professional work focuses on building community and enhancing access.

Joshua Ranger

Senior Consultant, AVPS

Aaron Rosenblum

Associate Curator of Special Collections, The Filson Historical Society

Aaron Rosenblum is an Associate Curator of Special Collections at the Filson Historical Society in Louisville, Kentucky, where he works with materials ranging from early amateur film to historical manuscripts. Previously, he was a processing archivist at the archives of the American... Read More →

Thursday August 20, 2015 1:45pm - 2:45pm EDT
Room 26AB Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session

1:45pm EDT

SESSION 203 - Marriage, Separation, Divorce: Managing Collections During Organizational Change

Archivists in institutions in the U.S. and Canada share best practices in managing complex entity relationships and collections governance during significant organizational changes. Models to be discussed include growing or combining archives (due to mergers, acquisitions, or transfers between bodies) and splitting archives due to entity separations. Case studies include an international corporate acquisition, an independent arts institution merging with a museum, and an archives shared with a divested entity.

Grimwood: When the Parent Moves In: Managing Two Different but Connected Collections
Lill: When the Establishment Absorbs the Upstart: The Merger of the Museum of Modern Art and P.S.1 Contemporary Art Center
Murphy: Here We Grow Again: Integration After an International Acquisition
Topp: After the Divorce: Making Joint Custody Work
Watson: Dividing a Corporate Archives: Managing Through the Split

Speakers

Scott Grimwood

System Manager - Archives, SSM Health Archives

Jonathan Lill

Head of Metadata and Systems, The Museum of Modern Art

Jonathan Lill is the Head of Metadata and Systems for the the MoMA Archives, Library, and Research Collections (ALRC)

Donna Murphy

Manager, Corporate Archives, Manulife / John Hancock

Sue Topp

Manager, Heritage Communications & Archives, Motorola Solutions, Inc.

Susan Ginter Watson

Manager, Archives & Information Resources, Kraft Foods Group, Inc.

Thursday August 20, 2015 1:45pm - 2:45pm EDT
Room 25AB Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Lightning Talks, Partially Recorded

1:45pm EDT

SESSION 204 - Measure Up: Assessment Tools and Techniques from the Field

How are your archival systems evaluated? What benchmarks or metrics are needed to justify investments in the people, process, and technologies we need to manage collections? This lightning session features "tools and rules" from seasoned practitioners to help you evaluate, assess, and audit the health of archives and records management programs and projects. Tools include holdings measurements, financial impacts, digital preservation maturity models, assessing change, compliance models, and more.

Adkins: Leveraging Maturity Models to Assess Programs
Ashley: How to Assess Your Archives Using Digital Preservation Capability Metrics
Barragan: Enterprise Information Governance
Carmicheal: Tourism Dollars: Evaluating Your Archives' Impact
Eaton: Using Assessment in Change Management
Mumma: Baseline Audit from a System Perspective Using MIT's Drupal TRAC Tool
Rawdon: Joint Task Force on the Development of Standardized Holdings Counts and Measures

Speakers

Elizabeth Adkins

Director of Information Governance, Grant Thornton LLP

Elizabeth W. Adkins is director of Information Governance at Grant Thornton. She is a highly respected thought leader and experienced subject matter expert in information governance, including records management, data privacy, e-discovery, and data classification, with a proven track... Read More →

Lori Ashley

Principal Consultant, Tournesol Consulting

Independent records management and digital preservation consultant with a passion for developing cross-functional approaches to jumpstart and sustain collaboration among stakeholders who share accountability for effective and efficient life cycle controls over valued records and information... Read More →

Salvador Barragan

Section Chief, Archives and Records Section, International Monetary Fund

David Carmicheal

State Archivist, Pennsylvania Historical and Museum Commission

Fynnette Eaton

Associate, Savan Group

Retired federal archivist, now working for Savan Group as an Associate focusing on electronic records management.

Courtney C. Mumma

Archivematica and AtoM Community Development Consultant, Artefactual Systems, Inc.

Katy Rawdon

Coordinator of Technical Services, Temple University, Special Collections Research Center

Katy is the Coordinator of Technical Services in the Special Collections Research Center, Temple University Libraries. She has worked previously at the Barnes Foundation, the Philadelphia Museum of Art, the American College of Physicians, and the Beinecke Library at Yale University... Read More →

Cheryl Stadel-Bevans

Records Management Specialist, HUD OIG

I am the Records Management and FOIA Officer for the Office of Inspector General (OIG) at the U.S. Department of Housing and Urban Development (HUD). I have a background as an electronic records archivist, and I worked for the U.S. National Archives and Records Administration from... Read More →

MeasureUp pptx

Thursday August 20, 2015 1:45pm - 2:45pm EDT
Room 26C Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Lightning Talks, Has Attachment

1:45pm EDT

SESSION 205 - Documenting the Fight for Equality: Class, Race, Gender, and Economic Justice Struggles Through the Lens of Labor Collections

Labor archives are more than collections of trade union records. They also contain the stories of campaigns articulating equality in employment as a human right, charting the intersections between labor rights and civil, women’s, and LGBTQ rights struggles. This panel explores how a broader definition of "labor archives" encompassing social justice influences our work. Case examples examine how employing "labor" as a concept that traverses a broad range of social movements creates relationships with new audiences of stakeholders.

Speakers

Conor Michael Casey

Head, Labor Archives of Washington, Labor Archives of Washington

Conor Casey is the founding labor archivist and Head of the Labor Archives of Washington, University of Washington Libraries Special Collections. Casey holds an MA in US History from SFSU, an MLIS from San Jose State, is a certified archivist, is co-chair of the Society of American... Read More →

Kate Donovan

Public Services and Instruction Librarian, New York University

Kate Donovan is the Public Services and Instruction Librarian at the Tamiment Library and Robert F. Wagner Labor Archives at New York University. Prior to working at NYU, Kate served as the University Archivist and Coordinator of Records Management in the Manuscript, Archives, and... Read More →

Elizabeth Dunham

Associate Archivist, Arizona State University

Elizabeth Dunham is an Associate Archivist at Arizona State University?s Library. She is responsible for directing archival processing activities, encoding new and legacy finding aids using EAD, and maintaining archival metadata management systems.

Jen Eidson

Archivist, University of Maryland, Hornbake Library

Catherine Powell

Director, Labor Archives and Research Center, San Francisco State University

Powell is the Director of the Labor Archives and Research Center at SFSU. Prior to working at the Labor Archives, Powell was a program officer at the CS Fund, overseeing civil liberties and global justice grant portfolios.

Jim Quigel

Head, Historical Collections and Labor Archives, The Pennsylvania State University

Patrizia Sione

Research Archivist, Kheel Center, Cornell University

I'm a reference, instruction, and outreach archivist who's passionate about engaging students in an inquiry-based, participative approach to primary source analysis that fosters the development of critical thinking skills. I love to discuss winning strategies to make this happen in... Read More →

Session205 Sione pptx

Session205 Powell pdf

01 Casey SAA 205 ppt

02 Donovan SAA Talk pptx

04 Eidson Documenting the Fight for Equality SAA 2015.Eidson pptx

06 Quigel SAA 205 1944 and Documenting the Other America pptx

Thursday August 20, 2015 1:45pm - 2:45pm EDT
Room 25C Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Lightning Talks, Has Attachment

1:45pm EDT

SESSION 206 - Before It's Lost in the Ether: Strategies for Collecting Current Undergraduate Records

University archivists face many challenges when collecting current undergraduate materials due to students not knowing about university archives or the creation of strictly electronic records. Presenters explore the research behind what undergraduates know and think about archives and under what circumstances they would consider contributing material. Presenters also share how they overcame collecting obstacles through outreach and finding new ways to acquire records from students.

Appel: Mawrters and Memory: Actively Collecting Student Life
Guthrie: Beyond Paper: Google Drive as a Collection Tool
Wagner: Students as Donors to University Archives

Speakers

Rachel Appel

Digital Projects and Services Librarian, Temple University

Norie Guthrie

Archivist, Special Collections Librarian, Rice University

Jessica Wagner

Digital Initiatives Librarian, Baruch College, CUNY

session206 Guthrie pdf

Thursday August 20, 2015 1:45pm - 2:45pm EDT
Room 21 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Has Attachment

1:45pm EDT

SESSION 207 - Collaborations with Impact: Working Together on Archives-based Instruction

Archivists and faculty/instructors discuss collaborations that have used primary sources to guide their curriculum development. Examples of collaborative projects include an interdisciplinary writing course, a pre-college course for high school students, and creation of TeachArchives.org. Working together to co-create assignments, syllabi, and new initiatives offers archivists and instructors the opportunity to provide students with a much richer experience and to raise awareness and appreciation for special collections.

Speakers

Lori Birrell

Director of Special Collections and Museums, University of Delaware

As Head of the Special Collections Department at the University of Arkansas, my role is to provide strategic direction to our department in support of our strategic priorities. I lead a group of 13 dedicated and highly skilled faculty and staff members. Together we provide services... Read More →

Kristina Bross

Associate Professor; Director of CLA Honors, Purdue University

I have been team-teaching with archivists for almost twenty years, teaching students ranging from first-year undergrads to Ph.D.s in literature, history, American Studies and theory. Classes out of archives and special collections are some of the best experiences I've had--students... Read More →

Susan Curtis

Purdue University

Abigail Glogower

Doctoral Student, University of Rochester

Robin M. Katz

Archivist and librarian, University of California-Riverside

Robin M. Katz is an archivist, librarian, and educator who connects people to primary sources in meaningful ways. She holds a BA from Brandeis University and an MLIS from Kent State University and is a full, career-status librarian at the University of California, Riverside. She served... Read More →

Elizabeth Wilkinson

Curator of Manuscripts, Georgetown University Library

Elizabeth Wilkinson is currently Curator of Manuscripts at the Booth Family Center for Special Collections at Georgetown University. Previously she was Processing and Public Services Archivist at Purdue University, and head of the Manuscript Section at the Indiana State Library. She... Read More →

Thursday August 20, 2015 1:45pm - 2:45pm EDT
Room 22 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Partially Recorded

1:45pm EDT

SESSION 208 - Massachusetts Municipal Clerks Archival Education Program

Most municipal clerks in the US are appointed or elected. Most have little or no knowledge of records management or archival principles and no idea how to deal with the older records for which they are responsible, let alone the newer, often electronic, records they are creating. With support from the NHPRC, faculty at Simmons College and staff from the Board of Library Commissioners, the Massachusetts Archives, and the Municipal Clerks Association are developing an archives and records administration curriculum (face-to-face and online) for municipal clerks. The speakers address this program and curriculum development from the points of view of the state archives, curriculum development and grant administration, and a municipal clerk who has dealt with these issues.

Trinkaus-Randall: Digging into Massachusetts’ History: Access to Municipal Records
Comeau: Making Municipal Records Accessible: The State Archives’ Perspective
Tari: Making Sense of Historical Town Records: From the Perspective of a Municipal Clerk

Speakers

Michael Comeau

Executive Director, Massachusetts Archives

Mr. Comeau has been at the Massachusetts Archives since 1987 and Executive Director since 2012. He served as Deputy State Archivist (2002-2012) and Acting State Archivist (2003-04). He is responsible for all aspects of the Archives. He has worked closely with municipal clerks and... Read More →

Kaari Mai Tari

Town Clerk, Town of Westford, MA

Ms. Tari has been the Town Clerk of Westford, MA since 2001. She is responsible for the fulfillment of statutory requirements on federal, state and local levels, including but not limited to elections, town meetings, annual census, recording births, deaths and marriages, land management... Read More →

Gregor Trinkaus-Randall

Principal, Stony Creek Consulting, LLC

Gregor Trinkaus-Randall is the principal consultant at Stony Creek Consulting, LLC focusing on archives and library preservation and facilities design. He was formerly the Preservation Specialist at the Massachusetts Board of Library Commissioners where he was responsible for implementing... Read More →

Thursday August 20, 2015 1:45pm - 2:45pm EDT
Room 23 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session

1:45pm EDT

SESSION 209 - The Evolving Archival Record

In 2014, OCLC Research published The Evolving Scholarly Record, which explicates the wide variety of content that are becoming key components of scholars’ outputs. The report presents a framework to drive discussion in research libraries regarding implications for collection and preservation and for key stakeholder roles associated with creation, management, and use of the record. As the range of outputs evolves, the implications for archives that collect scholarly papers and records are significant.

Speakers

Elisabeth Kaplan

Associate University Librarian, The George Washington University

Beth Kaplan is an associate university librarian at George Washington University. She has worked at the University of Minnesota, Iowa State University, and MIT. She is a Distinguished Fellow of SAA.

Brian Lavoie

Research Scientist, OCLC

Brian joined OCLC Research in 1996. Since that time, he has worked on projects in many areas, including digital preservation, cooperative print management, and data-mining. He was a co-founder of the working group that developed the PREMIS Data Dictionary for preservation metadata... Read More →

Michelle Light

Director, Special Collections, University of Nevada, Las Vegas

Michelle Light is the Director of Special Collections at the University of Nevada, Las Vegas Libraries. Previously, she was the Head of Special Collections, Archives, and Digital Scholarship at the University of California, Irvine; Head of Special Collections Technical Services at... Read More →

Judy Ruttenberg

Senior Director of Scholarship and Policy, Association of Research Libraries

Judy Ruttenberg leads ARL’s priority areas of Advocacy & Public Policy and Scholars & Scholarship, with a strong emphasis on open science and open scholarship (including new publishing models), and research data sharing. This work is done in partnership with federal agencies, scholarly communities, and peer associations in the United States, Canada, and internationally. Judy is also involved in ARL’s work advancing universal design and accessi... Read More →

SAAsession209PanelSlides pptx

Thursday August 20, 2015 1:45pm - 2:45pm EDT
Room 24 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Has Attachment

1:45pm EDT

SESSION 210 - Public Policy: How SAA Comes to a Position

As SAA gains a more active voice within the public policy arena, the way in which its positions are created requires both education and discussion. Individuals representing varying perspectives begin a conversation about the hows and whys of creating public policy positions within the Society. The speakers don’t debate the merits/demerits of a particular issue, but look at the process and reasoning used in reaching a decision about a particular issue. Audience participation is crucial!

Speakers

Danna Bell

Educational Resource Specialist, Library of Congress

Frank Boles

Director, Central Michigan University

For the past three years Frank Boles has co-chaired SAA's Committee on Advocacy and Public Policy. His role has given him significant insight into how SAA drafts, reviews, and adopts public policy positions. Boles has been the director of Central Michigan University's Clarke Historical... Read More →

Christine George

University at Buffalo, State University of New York

Christine Anne George is the Archivist & Faculty Services Librarian at the Charles B. Sears Law Library at SUNY Buffalo. She received her B.A. from Bard College, her J.D. from St. John’s University School of Law, and her M.S.I.S. from the University of Texas at Austin School of... Read More →

Amy Lazarus

Processing Archivist, College of Charleston

Amy Lazarus is currently the Jewish Heritage Collection processing archivist at the College of Charleston Special Collections, where she previously served as the William A. Rosenthall Judaica Collection processing archivist. Prior to working at the College of Charleston, Amy worked... Read More →

Phoebe Letocha

Collections Management Archivist, Johns Hopkins Medical Institutions

Phoebe Evans Letocha is Collections Management Archivist at the Alan Mason Chesney Medical Archives, Johns Hopkins Medical Institutions, which is the institutional repository for the Johns Hopkins Hospital and the schools of medicine, nursing, and public health at the Johns Hopkins... Read More →

Pop-Up 1: Records Management, Access, and Born-Digital MPLP: A Conversation about Empowering Archivists and Preventing Crises

In December 2014, University of Oregon archivists provided thousands of unprocessed digital records to a professor, who published one on his blog. The ensuing controversy raised numerous questions for archivists, catalyzing an important conversation about preventing similar situations. During this Pop-Up, section and roundtable leaders will discuss how archivists could collaborate on policies and protections regarding records management, institutional outreach, and due diligence for digital records. Attendees will then be invited to join the conversation.

Speakers

Amy Fitch

Archivist, Rockefeller Archive Center

Amy Fitch has worked with the Rockefeller family archive for more than a decade, focusing on personal papers and philanthropic records. Her responsibilities include compliance with donor privacy restrictions and oversight of classified materials. She has participated in the National... Read More →

Lawrence Giffin

University of North Carolina Chapel Hill Libraries

Wendy Hagenmaier

Digital Collections Archivists, Georgia Tech

Sarah Quigley

Interim Head of Manuscript Processing, Stuart A. Rose Manuscript, Archives, and Rare Book Library, Emory University

Eira Tansey

Digital Archivist/Records Manager, University of Cincinnati

Eira Tansey is the digital archivist and records manager at the University of Cincinnati's Archives and Rare Books Library. She has previously written about Cincinnati's public libraries, the visibility and compensation of archivists' labor, and the effects of climate change on archival... Read More →

Christina Zamon

Head of Archives and Special Collections, Emerson College

Christina Zamon has been the Head of Archives and Special Collections for Emerson College for over 8 years. During her tenure at Emerson College Christina has worked extensively with the Office of General Counsel to develop a records management program, draft legal agreements for... Read More →

SAA2015PopUp1 DescriptionandAdditionalBackgroundInfo pdf

Thursday August 20, 2015 4:00pm - 5:00pm EDT
Grand Ballroom A Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, NEW, Pop-Up, Has Attachment

4:00pm EDT

Pop-Up 2: ePADD Demonstration and Discussion [MOVED TO ROOM 24]

ePADD, a new software platform supporting the appraisal, processing, and provision of public access to email archives, was publicly released on July 1. ePADD project staff will provide a quick overview and demonstration of ePADD from accessioning to delivery. The demo will be followed by 1-2 brief talks by users/testers of the platform, who will address their experience implementing the software at their institutions. The session will end with Q&A with attendees.

Speakers

Glynn Edwards

Assistant Director, Special Collections, Stanford University

As the Assistant Director I focus on the Born-Digital Program & Collection Services division for the Department of Special Collections. I also run the ePADD Project which continues to develop an email archiving and delivery tool.

Josh Schneider

Assistant University Archivist, Stanford University

Josh Schneider is Assistant University Archivist at Stanford University, where he acquires and provides access to Stanford University records, faculty papers, and collections documenting campus and student life. He is also Community Manager for ePADD, an open-source software package... Read More →

Kate Tasker

Digital Archivist, The Bancroft Library, UC Berkeley

Kate Tasker works with born-digital collections and information management systems to enable and enhance research access at The Bancroft Library, UC Berkeley. She holds an MLIS from San Jose State University and is a member of SAA, the Academy of Certified Archivists, & the Society... Read More →

ePADD Demo All (1) pptx

Thursday August 20, 2015 4:00pm - 5:00pm EDT
Room 24 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, NEW, Pop-Up, Has Attachment

4:00pm EDT

Pop-Up 3: Let’s Talk about FOIA: An Open Dialogue on Archives and Public Records [MOVED TO ROOM 20]

Has your institution ever faced a federal lawsuit in which a FOIA request was a catalyst? Northern Michigan University did – and the university’s response to these requests drew media coverage from all over the country. Join this discussion based panel to learn more about FOIA, the NMU Archives’ specific experience, and to discuss other vital issues surrounding public records. Attendees with varying levels of FOIA experience are encouraged to attend and share in the discussion.

Speakers

Sara Kiszka

Records Analyst, Northern Michigan University

As a records manager, I'm excited to speak with others who have faced controversial issues in the field. I also recently finished a re-appraisal of institutional records at my university, so I'd like to share my experience with other professionals.

Thursday August 20, 2015 4:00pm - 5:00pm EDT
Room 20 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, NEW, Pop-Up

4:00pm EDT

Pop-Up 4: Both Sides Now: Re-imagining Digitally-focused Special Collections Programs [MOVED to Room 13]

The 2013 OCLC “Past Forward” research symposium http://www.oclc.org/research/events/2013/06-03.html, included the talk "No One Cooks the Bacon Alone: Models for Success in Building out a Digitally-Integrated Special Collections Program”, which elicited lively discussion. This session will continue the conversation, with participants discussing new approaches to staffing the roles needed, programmatic efforts to address this, as well as what we see in the future, and next steps to further this movement.

Speakers

Gloria Gonzalez

Library Strategist, Zepheira

Gloria uses Linked Data principles and tools to provide solutions for archives and libraries to make their collections visible on the Web. As Library Strategist for Zepheira and the Libhub Initiative, Gloria works with public and academic libraries, archives, special collections... Read More →

Thomas Hyry

Florence Fearrington Librarian of Houghton Library, Houghton Library, Harvard University

Tom Hyry is the Florence Fearrington Librarian of Houghton Library. He has been active in SAA throughout his career and is an SAA Distinguished Fellow.

Erin O'Meara

Digital Preservation Services Manager, Artefactual Systems

Tom Rosko

Institute Archivist and Head, MIT Institute Archives and Special Collections

Chela Scott Weber

Sr. Program Officer, RLP, OCLC

Chela Scott Weber is a Sr Program Officer for the OCLC Research Library Partnership. She previously helped to create and lead the Archival Collections Management department at NYU Libraries, where she also served as the Associate Head of the Tamiment Library & Wagner Labor Archive... Read More →

Thursday August 20, 2015 4:00pm - 5:00pm EDT
Room 13 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, NEW, Pop-Up

4:00pm EDT

Pop-Up 5: Introduction to Metadata Power Tools for the Curious Beginner [MOVED to Room 16]

At some point in his or her career, EVERY archivist will have to clean up messy data, a task which can be difficult and tedious without the right set of tools. This session will present case studies of how archivists (none of whom are IT professionals) have learned and applied powerful metadata clean-up tools and strategies. We hope that every archivist will leave with a new tool to make work easier at his or her institution.

Speakers

Maureen Callahan

Archivist & Metadata Specialist, Yale University

Regine Heberlein

Processing Archivist, Princeton University

Dallas Pillen

Archivist for Metadata and Digital Curation, University of Michigan Bentley Historical Library

Dallas Pillen is the Archivist for Metadata and Digital Curation at the University of Michigan's Bentley Historical Library.

PowerTools pptx

Thursday August 20, 2015 4:00pm - 5:00pm EDT
Room 16 Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, NEW, Pop-Up, Has Attachment

5:15pm EDT

NARA Mini-Theater: Politics and Plaid Pants: Social Media at the Gerald R. Ford Presidential Library

The NARA Mini-Theater is located on the Ballroom Level foyer outside Grand Ballroom C.

Speakers

Elizabeth Druga

Exhibitors

Mini-Theater Presentations

Exhibit Hall Hours:Thursday, August 205:15 PM – 7:15 PM Grand Opening / Happy HourFriday, August 209:45 AM – 5:00 PM Exhibit Hall Open12:30 AM – 1:45 PM Lunch4:15 PM – 5:00 PM Closing... Read More →

Thursday August 20, 2015 5:15pm - 5:45pm EDT
Ballroom Level Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Special Event, Exhibition Hall, Mini-Theater

5:15pm EDT

Office Hours: SAA Council

SAA Council:
SAA President Kathleen Roe,
SAA President-Elect Dennis Meissner,
and Council Members.

Speakers

Dennis Meissner

SAA President 2015-2016, Minnesota Historical Society

Kathleen Roe

Director of Operations (Retired), New York State Archives (Retired)

Thursday August 20, 2015 5:15pm - 6:15pm EDT
Booths 115-117, Grand Ballroom BC Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Special Event, Exhibition Hall

5:15pm EDT

Office Hours: SAA Foundation

SAA Foundation:
President Fynnette Eaton
and Board Members

Speakers

Fynnette Eaton

Associate, Savan Group

Retired federal archivist, now working for Savan Group as an Associate focusing on electronic records management.

Thursday August 20, 2015 5:15pm - 6:15pm EDT
Booths 115-117, Grand Ballroom BC Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Special Event, Exhibition Hall

5:15pm EDT

Graduate Student Poster Presentations

Student posters highlight the research activities of graduate students in archives and records management programs, as well as projects and activities of SAA Student Chapters. Posters will be on display in the Exhibit Hall on Thursday, August 20, from 5:15 pm to 7:15 pm, and on Friday, August 21, from 9:45 am to 5:00 pm. Students will be present to discuss their posters with attendees on Thursday from 5:15 pm to 7:15 pm and on Friday from 12:30 pm to 1:45 pm.

Graduate Student Poster Presentations

1. The Circus Herald Cataloging and Digitization Project
Jacob Riehl, University of Wisconsin-Madison

2. Archival Intelligence in a Digital World: Educational Outreach at the New York University Archives
Shannon McDonald, New York University

3. A Comparative Study of the Concepts of Record and Archives in the United States and China
Zhaolin (Betty) Yi, and Mengkun (Christina) Zhao, Renmin University of China

4. Understanding and Digitizing Scrapbooks to Uncover Hidden Histories in Archival Collections: Patrick Cardinal Hayes and the Archdiocese of New York in the Bahamas
Elizabeth Alleva, New York University

5. Methods for Assessing Risk in Physical Digital Media Collections: The Robert Altman Archive as a Case Study
Sarah Breen, Alexa Hagen, and Alix Norton, University of Michigan School of Information

6. Translating Physics into English: Processing the Larry Spruch Papers
Celeste Brewer, New York University

7. Towards a "Fully Realized Institutional Repository": Exploring Collaboration Between Archives and IRs
Kayla Hays and Anna Trammell, University of Illinois at Urbana-Champaign

8. Deafening Silence: Preservation of Sound Recordings?
Treshani Perera, University of Wisconsin-Milwaukee

9. Foreign Film Poster Digitization Project: Combining the Resources of Wisconsin Historical Society and Wisconsin Center for Film and Theater Research
Carolina Hernandez, University of Wisconsin-Madison

10. Getting to Know FRED: Introducing Workflows for Born-Digital Content
Alice S. Prael and Amy D. Wickner, University of Maryland

11. Voices of the Movement: Digitizing Oral Histories of the Civil Rights Movement
Harvey D. Long, University of Wisconsin-Madison

12. Digitizing Texas History
Emily Russell, University of North Texas

13. (Almost) Forty Years of State Historical Records Advisory Boards
Samantha Abrams, University of Wisconsin-Madison

14. Appraising Diversity: Representing Ethnic and Racial Perspectives in Archival Collections
Megan A. Massanelli, University of Pittsburgh

15. Description Is Data: What EAD Can Tell You about Your Descriptive Practices
Heather Mulliner, New York University

16. Lost and Found: The Shivers and Revels Family Photographs
Mary Kate Kwasnik, University of Wisconsin-Madison

17. Putting Out the Fires: Addressing Preservation Issues in the May Massee Collection to Increase Access and Engagement
Kylie M. Lewis, Emporia State University

18. Developing a Community-Based Approach to Records of Mental Illness
Noah Geraci, University of California, Los Angeles

19. "Can i h3lp u?" Analyzing Chat Reference Questions in a Special Collections Library
Kathleen A. Monahan, University of North Carolina at Chapel Hill

20. A Records Survey and Archival Assessment of Texas Performing Arts
Katherine E. Isham, University of Texas at Austin

21. Application of Mold Remediation Standards in Practice
Jane Billinger, Emporia State University

22. How Many Followers Today? Special Collections Adventures on Tumblr
Dylan Burns, University of Illinois at Urbana-Champaign

23. Crowdsourcing the Archive: Public Participation and Its Impact on Archival Practice
Marissa O. Kings, University of Wisconsin-Milwaukee

24. Grad Student Syncopation: Contributing to Linked Jazz

Karen L. Hwang, William J. Levay, and Alexandra A. Provo, Pratt Institute School of Information and Library Science

25. The Archive of the Waldorf Astoria Hotel
Erin Allsop, City University of New York-Queens College

26. Metadata Mayhem: An Evaluation of Metadata Usage in the Digital Humanities
Rachel M. Panella, University of Texas at Austin

27. Archival Outreach in Non-Traditional Institutions: The John G. Shedd Aquarium Library and Special Collections
Emily A. Swenson, University of Wisconsin-Madison

28. Processing the William C. Siegmann Collection at Indiana University
Ariadne C. Rehbein, Indiana University, Bloomington

29. Gaining Exposure for an Archives Using Social Media
Samantha L. Snyder, University of Wisconsin-Madison

30. Weaving the Web of Harvard Alumni: Using Encoded Archival Context - Corporate bodies, Persons, and Families to Describe and Connect Harvard Graduates, Professors, and Officers
Kittle Evenson, Simmons School of Library and Information Science

31. Privacy vs. Access: Processing UNC-CH's School of Law Records
Amelia W. Holmes, University of North Carolina, Chapel Hill

32. Creating a Link: Testing the Archival Research in Sacramento (ARIS) Web-based Catalog
Shelby Kendrick, Monica Mello, and Ignacio Sanchez, SAA Student Chapter, California State University, Sacramento

33. Building Connections, Preserving the Past: The UNC-Chapel Hill SAA Student Chapter
Matthew Cresson, Anne L. Harding, and Elizabeth Shulman, SAA Student Chapter, University of North Carolina, Chapel Hill

34. SAA@Pratt
J.E. Molly Seegers, SAA Student Chapter, Pratt Institute School of Information and Library Science

35. Is There a Place for Fine Art in the Archive?
Wendy Cole and Dana Statton, SAA Student Chapter, Louisiana State University

36. Preparing Us for the Real World: The University of Wisconsin - Madison's Student SAA Chapter
Melissa Schultz and Phillip Windsor, SAA Student Chapter, University of Wisconsin-Madison

Speakers

Samantha Abrams

Web Resources Collection Librarian, Ivy Plus Libraries Confederation

Samantha Abrams is the Ivy Plus Libraries Web Resources Collection Librarian, stationed at Columbia University.

Elizabeth Alleva

Assistant Archivist, Archives of the Archdiocese of New York

I am a 2015 graduate of the New York University Master of Art's in Archives and Public History Program. I am also the new Assistant Archivist at the Archives of the Archdiocese of New York. I am excited to be at SAA again, this time presenting a poster that is based on my culminating... Read More →

Jane Billinger

Sarah Breen

University of Michigan School of Information

Celeste Brewer

Processing Archivist, Columbia University

Dylan Burns

Digital Scholarship Librarian, Utah State University

Dylan Burns (MS, Library and Information Science, University of Illinois, 2016) is the Digital Scholarship Librarian at Utah State University. Dylan's expertise is in memory studies, book history, and scholarly publishing.

Wendy Cole

Student, Louisiana State University

Matthew Cresson

Archivist Intern, International Executive Service Corps

Matthew Cresson is an Archivist Intern at the International Executive Service Corps in Washington D.C. where he processes the holdings of the company. He earned his MSLS from the University of North Carolina at Chapel Hill in May 2016.

Kittle Evenson

Archivist at Buckingham Browne and Nichols School

I am a recent graduate of Simmons SLIS, a Library Assistant at the Massachusetts Historical Society, and the School Archivist at the Buckingham Browne and Nichols School in Cambridge, MA. I will be presenting a poster on an EAC-CPF exploratory project that I completed at the Harvard... Read More →

Noah Geraci

MLIS Student/Digital Library Program Assistant, UCLA

Alexa Hagen

Graduate Student, University of Michigan School of Information

Anne Ligon Harding

Website & Digital Strategy Intern, Charlotte Mecklenburg Library

Kayla Hays

Graduate Assistant, University of Illinois at Urbana-Champaign

Amelia W. Holmes

Technical Services for Special Collections, University of North Carolina

Karen Li-Lun Hwang

Metadata Librarian, Semantic Lab/Linked Jazz, Asian American Arts Centre

Working to promote diversity in our cultural record through archives

Katherine Isham

Records Manager, Beinecke Library

I just started a term position as Records Manager for the Beinecke Library. I am sorting through legacy records, creating a record retention/disposition schedule, and creating a framework for electronic records management that functions within a university setting. In addition to... Read More →

Shelby Kendrick

I'm a graduate student in Public History at Sacramento State University. I am an intern for the California State Library, California History Section, as well as the current president of the SAA Sacramento State Student Chapter.

Marissa Kings

Imaging Services Manager, UCLA Southern Regional Library Facility

Bill Levay

Digital archivist, Winthrop Group, Inc.

Kylie Lewis

Public Services Supervisor, Emporia State University

I graduated with my undergraduate degree in Information Resource Studies in 2012. I am in my final year of MLS/Archival courses at ESU. I currently serve as the Public Services Supervisor at Emporia State University. I assist researchers, process research requests, plan outreach... Read More →

Harvey Long

Librarian, Alabama A&M University

Harvey Long is Head of Access Services at Alabama A&M University in Normal, AL. After graduating with an English degree from Winston-Salem State University, he received a Master of Arts degrees in Library & Information Studies, with concentrations in archival and African-American... Read More →

Megan Massanelli

Graduate Student, University of Pittsburgh

I'm a current student in the Archives and Information Sciences MLIS program at the University of Pittsburgh. In particular, I am interested in audiovisual materials and community archiving practices. Presently, I work as a Project Archivist at the Senator John Heinz History Center... Read More →

Shannon McDonald

Archivist, National Park Service

NYU Archives Alumni. Archivist for the National Capital Region of the National Park Service. Manage papers associated with the Mary McLeod Bethune Council House National Historic Site. Interested in archival outreach, advocacy, and accessibility.

Monica Mello

CSUS SAA Student Chapter President, California State University, Sacramento

Kathleen Monahan

Heather Mulliner

Graduate Student, New York University

I am a recent graduate of New York University's Archives and Public History program, and work as an archival assistant at the Tamiment Library and Robert F. Wagner Labor Archives. Through my studies I have focused on questions of archival activism and have recently begun exploring... Read More →

Alix Norton

Student, University of Michigan

Rachel Panella

The University of Texas at Austin Librraies

I just graduated from the University of Texas at Austin this May with my Masters in Information Studies. By the time this conference has started, I will have been working at my new job at the Modern Art Museum of Fort Worth as their Museum Library and Archives Administrator. I... Read More →

Treshani Perera

Head of Fine Arts Technical Services, University of Kentucky

Treshani Perera (she/her) is the Head of Fine Arts Technical Services at the University of Kentucky Libraries Lucille C. Little Fine Arts Library. Treshani provides original and complex copy cataloging for all formats and subject areas in the Fine Arts Library, oversees operations... Read More →

Alice Prael

Digital Accessioning Archivist, Beinecke Library, Yale University

Alice Sara Prael holds a BA in English from University of Missouri, Columbia and an MLS from the University of Maryland, College Park, specializing in the curation and management of digital assets. During that time she served as the Digital Programs and Initiatives Graduate Assistant... Read More →

Alex Provo

Ariadne Rehbein

NDSR Resident, Missouri Botanical Garden

Jacob Riehl

Graduate Student, University of Wisconsin-Madison

Emily Russell

I am a student in the UNT College of Information, an Intern at Southwestern University, and the Curatorial Assistant at The Williamson Museum.

Ignacio Sanchez-Alonso

Melissa Schultz

Graduate Student, University of Wisconsin-Madison

J.E. Molly Seegers

Museum Archivist, Brooklyn Museum

J.E. Molly Seegers is the Museum Archivist at Brooklyn Museum. She graduated from Pratt Institute with degrees in Information Science and the History of Art and Design. She previously worked at the MoMA Library and FIT?s Special Collections.

Elizabeth Shulman

Graduate Student, Research Assistant- Research & Instruction, University of North Carolina- Chapel Hill

I am a library science graduate student at the University of North Carolina at Chapel Hill. I serve as the Secretary of the Student Chapter of the Society of American Archivists.

Samantha Snyder

Junior Fellow, Library of Congress

Dana Statton

Louisiana State University, Baton Rouge

Emily Swenson

Graduate Student, University of Wisconsin-Madison

Anna Trammell

Archival Operations and Reference Specialist, University of Illinois at Urbana-Champaign

Anna Trammell is the Archival Operations and Reference Specialist at the University of Illinois Archives Research Center/Student Life and Culture Archives.

Amy Wickner

Electronic Records Archivist, UMD

Archivist and PhD student at the University of Maryland, working with born-digital materials and studying non-institutional digital archival practices.

Phillip Windsor

Graduate Student, University of Wisconsin-Madison

Betty Yi

Renmin University of China

Christina Zhao

Renmin University of China

Thursday August 20, 2015 5:15pm - 7:15pm EDT
Grand Ballroom BC Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Education Session, Posters

5:15pm EDT

Exhibit Hall Grand Opening / Happy Hour

In the ARCHIVES 2015 Exhibit Hall you’ll have an unparalleled opportunity to talk with our industry partners, share your ideas and opinions, and learn about what’s new in the field. What products and services do you need to ensure growth and sustainability? Tell our exhibitors!

Thursday, August 20
5:15 PM – 7:15 PM             Grand Opening / Happy Hour

Friday, August 20
9:45 AM – 5:00 PM             Exhibit Hall Open
12:30 AM – 1:45 PM Lunch
4:15 PM – 5:00 PM             Closing Break

Thursday August 20, 2015 5:15pm - 7:15pm EDT
Grand Ballroom BC Cleveland Convention Center, 300 Lakeside Avenue, Cleveland, OH 44114

Special Event, Exhibition Hall